Fraud Awareness
Protected Disclosures
The information contained in this
brochure is designed to help you
recognise fraud and what to do about it.
If your disclosure meets the requirements of the
Protected Disclosures Act 2012, the Act
protection of your identity and any reprisals relating to
your disclosure (IBAC assesses and may investigate).
Disclosures may be made verbally, in writing,
or anonymously, and must be kept confidential.
You can make a disclosure:
Directly to IBAC (see contact details below)
Confidentially speak to Council’s Protected
Disclosure Coordinator/Officer, or if a Council
employee - your supervisor, manager or director
(or to the supervisor, manager or director of the
person you believe may be engaged in corrupt or
fraudulent behaviour)
Gather all the evidence you can and provide clear
details of the situation, but do not investigate the
matter yourself.
If your disclosure involves a Member of
Council (Administrator) you must contact
IBAC directly: Phone 1300 735 135 or online
Fraud and corruption is serious and will NOT
be tolerated at Brimbank City Council.
If you suspect or see something unusual, tell the
right person so it can be confidentially investigated.
Read the policies and procedures or speak to the
Protected Disclosure Coordinator/Officer so you
know what rights, responsibilities and protections
are available to you.
It is a criminal offence to disclose information
relating to a Protected Disclosure. Council and
the whistleblower have a responsibility to keep
the disclosure confidential.
If your disclosure involves a Member of Council
(Administrator), you must contact IBAC directly.
BCC JN 189 – 0714 REV JULY 2016
Contact us
Brimbank City Council
Protected Disclosure Coordinator
9249 4053
Attention: Protected
Disclosure Coordinator,
PO Box 70 Sunshine VIC 3020
Refer to Council’s website at
for more information, including contact details,
and policies and procedures relating to Fraud
and Protected Disclosures.
Fraud and corruption is estimated to
cost the Australian Public Sector over
$6 billion annually. Research shows that
organisations that are least focused
on managing and preventing fraud and
corruption are those that are most at risk.
Brimbank City Council manages millions of dollars
of revenue and expenditure each year and billions
of dollars in assets. Council is responsible for proper
collection and spending of this money.
Brimbank City Council is committed to the highest level
of integrity and ethical conduct and to protecting its
revenue, assets and intellectual property from fraud.
There are measures in place to prevent, detect and
respond to fraud and corruption.
The Council, employees, volunteers, contractors and
agents of Council must act with integrity and must
never engage in fraudulent or corrupt conduct.
What is fraud and corruption?
is any dishonest or deceptive act that
causes a financial loss to another, eg.
buy goods using Council funds for personal use
use Council credit card for personal purchases
create fake supplier accounts and invoices.
Common examples of fraud are:
theft of cash or funds
unauthorised use of credit card
theft of material or equipment
false invoicing
false expense claims
misuse of equipment
changing or misleading reporting
of financial information
sale or use of information for personal gain
misuse of position to gain personal advantage
tax evasion
money laundering.
is where a person abuses a position
of trust for personal gain, or acts contrary to the
interests of the employer, eg.
use position at Council to assign contracts to
accepts bribes/kickbacks in hiring or purchasing
misuse Council information or equipment.
Who is responsible?
The Council, employees, contractors, volunteers
and agents of Council have a responsibility to
act with integrity and refrain from corrupt or
fraudulent behaviour.
All employees, especially supervisors and managers,
are responsible for ensuring measures are in place
to prevent, detect and respond effectively to fraud
and corruption.
IBAC (the Victorian Independent Broad-based
Anti-corruption Commission) investigates serious
misconduct and is the clearing house for assessing
Protected Disclosures.
How to report?
What do you do if you suspect fraudulent
behaviour? What is your responsibility?
Fraud is unethical and against the law. You are
encouraged to speak up if you suspect fraud or
Employees are required to report any breach of the
Code of Conduct, including fraud and corruption.
A member of the community that has any concerns
relating to fraud or corruption at Brimbank City Council
is encouraged to report that concern to Council or IBAC.
If the matter does not involve a Member of Council, an
employee may report their concerns to the supervisor,
manager, director or Council’s Protected Disclosure
Coordinator/Officers (contact details are available on
Council’s website).
A member of the community may report their concerns
to Council’s Protected Disclosure Coordinator/Officers or
IBAC (contact details are available on Council’s website).
Council will take all reasonable steps to protect your
identity, and protect you from any reprisals relating to
your disclosure. You should also take reasonable steps
to protect your identity and the disclosure.
Fraud is defined as:
dishonest activity causing actual or potential financial
loss to any person or entity including theft of monies or
other property by employees or persons external to the
entity and where deception is used at the time.
Australian Standard AS8001:2008
Corruption is defined as:
• dishonest activity where a director, executive,
manager, employee or contractor acts contrary
to the interests of the entity
• abuse of position of trust to achieve personal gain
• any conduct that is immoral, improper or dishonest
Australian Standard AS8001:2008
Corruption is a form of fraud.