10 Year Asset Plan

2022-2032

Version 1.1 | July 2022

Page i

Table of contents

1.1. The purpose of this Asset Plan

4

1.2. Compliance with the Local Government Act 2020

4

1.3. Strategic Context

4

1.4. Integrated Strategic Planning and Reporting Framework

5

1.5. How was this Asset Plan Developed

6

1.5.1. Asset Management Plans

6

1.5.2. Deliberate Community Engagement

6

1.5.3. An integrated 10 Year Asset Plan

6

1.6. The scope of this Asset Plan

7

1.7. Not included in this Asset Plan

7

2.1. Unplanned Inspection & Maintenance

8

2.2. Planned Inspection & Maintenance

15

2.2.1. Roads & Footpaths

15

2.2.2. Open Spaces

16

2.2.3. Facilities

17

2.2.4. Stormwater

17

2.3. Condition Inspection

18

2.4. Performance Monitoring

18

2.4.1. Roads & Footpaths

18

2.4.2. Open Spaces

19

2.4.3. Facilities

21

2.4.4. Stormwater

23

3.1. Asset Maintenance Expenditure

26

3.2. Asset Renewal Expenditure

27

3.3. New Asset Expenditure

28

3.4. Asset Upgrade & Expansion Expenditure

29

3.5. Asset Disposal

30

3.6. Asset Sustainability Ratio

31

4.1. Asset Plan Review

32

4.2. Consultation

32

4.3. Performance Measures

33

4.4. Improvement Action Plan

33

Page ii

Queries in relation to this Asset Plan should be directed to:

In writing: Brimbank City Council

Asset & Property Services Department

Brimbank Community and Civic Centre

301 Hampshire Road

Sunshine, VIC 3020

Phone:

03 9249 4000

Email:

info@brimbank.vic.gov.au

This Asset Plan is also available on Council’s website at www.brimbank.vic.gov.au

Page iii

1.0

1 July 2022

Enacted by Council

D Di Martino

AMSC

CWSC

1.1

16 December 2022

Added Table 2.1.17

D Di Martino D Di Martino D Di Martino

Introduction

Page 4

1. Introduction

As a requirement under the Local Government Act 2020

the

, this Asset Plan has been

developed to guide and demonstrate Council’s responsible and sustainable management of its

public infrastructure assets and to communicate the strategies and funding required to help

achieve our Council Plan objectives and Community Vision statement.

The purpose of this Asset Plan is to:

•

Improve the transparency around asset value and performance.

•

Better inform the community on the type of assets under Council’s management and control.

•

Better inform the community on the financial impost on managing these assets.

•

Contribute to Council’s long-term objectives, strategic intent, and finances.

•

Improve the efficiency and effectiveness of asset management practices through a more

engaged community and informed council.

•

Better align decisions around service levels and standards, and financial sustainability.

The Local Government Act 2020 (the

) requires councils to develop, adopt and keep in force an

Asset Plan in accordance with its deliberative engagement practices.

The scope of an Asset Plan is a period of at least the next 10 financial years.

An Asset Plan must include information about maintenance, renewal, acquisition, expansion,

upgrade, and disposal in relation to each class of infrastructure asset under the control of the

Council.

Under the

, councils are required to adopt an Asset Plan by 30 June 2022. The Asset Plan must

be developed in accordance with Council’s deliberative engagement practices.

This Asset Plan is a vital component of the Local Government Integrated Strategic Planning and

Reporting Framework (ISPRF). See Section 1.4.

As such, this Asset Plan is aligned and complements the other Council planning and reporting

documents, including our Council Plan 2021-2025, Brimbank Community Vision 2040, Council

Budget, Annual Report, and Financial Plan.

The integration of this Asset Plan within the ISPRF ensures that public assets inform and respond to

changing community needs and expectations; they remain fit for purpose; and that optimum use is

achieved through appropriate maintenance, renewal, and replacement programs.

Introduction

Page 5

Under the

, there is a focus on ensuring that Council’s strategic planning is more integrated,

transparent, and focused on delivering outcomes for the community.

The Integrated Planning and Reporting Framework (ISPRF) will allow Council and the community to

have better visibility across the various elements of the strategic planning and reporting system. It

ensures a greater understanding of how the things we do today, contribute to achieving our future

Community Vision.

The principles that underpin the ISPRF seek to ensure that as an organisation, we are working

together to align our planning and reporting activities with the outcomes outlined our Council Plan,

Community Vision, and other strategies.

Figure 1.4.1 – The Asset Plan & the Integrated Strategic Planning and Reporting Framework (ISPRF)

Introduction

Page 6

Since 2005, Council has kept in force four (4) Asset Management Plans (AMPs) covering the four

main asset groups, namely roads, buildings, open space, and stormwater; and one (1) Road

Management Plan being a requirement under the

.

The Levels of Service defined in the previous AMP’s were used to:

•

Inform the community of the level of service offered by public infrastructure.

•

Formulate life cycle asset management strategies to deliver these defined levels of service.

•

Enable the community to assess suitability, affordability and equity of services offered.

•

Provide Council with a measure of the effectiveness of public infrastructure services.

•

Provide Council focus for the development of the asset management strategies.

•

Provide Council with guidance for current and future services to be offered, the method by

which these services are delivered and clear definition of the specific Levels of Service which

Council aims to achieve.

The Levels of Service in the previous AMP’s were based on:

•

Community consultation, community surveys, and community feedback.

•

Strategic and corporate goals.

•

Legislative requirements.

•

Codes of Practice.

•

Regulations, environmental standards, industry and Australian Standards that impact the way

assets are managed.

•

Resource availability and overall financial boundaries.

As a requirement under the

, the first Asset Plan must be adopted by 30 June 2022 and should

be developed and prepared in accordance with Council’s Community Engagement Policy.

Council officers, in collaboration with a consultant specialising in community engagement, designed

and delivered a series of deliberate community engagement workshops to help inform Council’s 10

Year Asset Plan, with a specific focus on asset maintenance and renewal.

This Asset Plan constitutes Council’s first 10 Year Asset Plan. It represents:

•

Council’s current competency in asset management.

•

The integration of Council’s previous four (4) Asset Management Plans.

•

Feedback from Council’s deliberate community engagement process.

•

Council officers’ interpretation of Section 92 of the

.

As such, this Asset Plan is aligned and complements the other Council planning and reporting

documents, including our Council Plan 2021-2025, Brimbank Community Vision 2040, Council

Budget, Annual Report, and Financial Plan.

Introduction

Page 7

Infrastructure assets covered by this Asset Plan includes all public infrastructure assets owned

and/or managed by Brimbank City Council, and as catalogued in Council’s Asset Management and

Information System.

Assets covered by this Plan are defined in Table 1.6.1 below:

Aged & Disability

Arts & Culture

Youth & Family

Community Centre

Sports & Leisure

Heritage Buildings

Libraries

Municipal Offices

Public Toiles

Active

Passive

Specialist

Heritage Gardens

Conservation Areas

Undeveloped Land

Activity Centres

Streetscapes

Trees

Roads

Kerb & Channel

Traffic Signals

Roundabouts

Footpaths

Shared Paths

Car Parks

Bridges & Culverts

Pipes

Pits

GPT’s

Wetlands

Swales / Bio-Swales

Sediment Basins

Dams

Tree Pits

Raingardens

Table 1.6.1 – Assets included in this Asset Plan

Key components covered by this Asset Plan are defined in Table 1.6.2 below:

Unplanned Maintenance

Planned Maintenance

Condition Monitoring

Performance Monitoring

Asset Maintenance Expenditure

Asset Renewal Expenditure

New Asset Expenditure

Asset Upgrade Expenditure

Asset Disposal

Asset Sustainability Ratio

Asset Plan Review

Consultation

Performance Measures

Improvement Action Plan

Table 1.6.2 – Key components included in this Asset Plan

This Asset Plan does not provide details such as:

•

Maintenance & operating procedures.

•

Engineering design standards.

This Asset Plan also does not include:

•

Non-council roads such as highways maintained by the Department of Transport.

•

Parks and land managed by the Department of Environment, Land, Water and Environment, or

other State Government body.

•

Assets below the capitalisation threshold as per Council’s Asset Capitalisation Policy.

This Asset Plan is separate and complimentary to Council’s Road Management Plan 2021. The latter

being a requirement for Council to comply with its specific responsibilities and obligations under the

.

Levels of Service

Page 8

2. Levels of Service

The Levels of Service developed by Brimbank City Council as outlined in this Asset Plan relate to

community and technical service aspects such as safety, condition, and service reliability. The

Levels of Service are presented as inspection and maintenance standards with corresponding

performance measures.

Inspection and maintenance may be:

•

Unplanned. Refer to Section 2.1.

Inspection and maintenance carried out in response to a complaint, unexpected fault, or

sudden defect.

•

Planned. Refer to Section 2.2.

Inspection and Maintenance carried out as part of a scheduled program to avoid unplanned

asset failure.

•

Condition based. Refer to Section 2.3.

Inspection is carried out to estimate the remaining service life of the asset and plan for future

capital works.

Unplanned inspection and maintenance is carried out in response to a complaint or as a result of

sudden failure of the asset that was not anticipated.

An appropriate response could include inspection, provision of warning signs, safety control action,

remedial repairs, or permanent repairs.

The performance measure from the receipt of notification, for various asset classes, are provided in

the following tables. The performance measure will be measured against the time when the issue

was first reported.

BBQ cleans

5 wd

>85%

BBQ repairs

5 wd

>85%

Table 2.1.1 – Response standards for BBQ assets in working days (wd)

Overflowing BCC’s Litter Bins

2 wd

>85%

Table 2.1.2 – Response standards for Bins (street litter bins) in working days (wd)

Levels of Service

Page 9

Bridge flooding

1 wd

>85%

Damaged bridge rails, fence, signs

1 wd

>95%

Missing bridge rails, fence, signs

1 wd

>95%

Table 2.1.3 – Response standards for Bridges & Culverts in working days (wd)

Control of Long Grass

5 wd

>85%

Native Planting

5 wd

>85%

Noxious Weed Control

5 wd

>85%

Rabbit Control

5 wd

>85%

Table 2.1.4 – Response standards for Conservation Areas in working days (wd)

Air Conditioning / Heating

5 wd

>85%

Auto Roller Door

5 wd

>85%

Carpentry

5 wd

>85%

Electrical

5 wd

>95%

External Lighting

5 wd

>85%

Fire Services

5 wd

>95%

Glazier – Cracked

5 wd

>85%

Glazier – Smashed

5 wd

>95%

Lift Repairs

5 wd

>85%

Locksmith Repairs

5 wd

>85%

Pest Control

5 wd

>85%

Plumbing

5 wd

>85%

Plumbing Gas Leak

1 wd

>95%

Security Repairs

5 wd

>95%

Security System Failure

1 wd

>95%

Swimming Pool Plant Issue

5 wd

>85%

Table 2.1.5 – Response standards for Council Buildings in working days (wd)

Levels of Service

Page 10

Blocked Pit / Pipe (sub-arterial)

Blocked Pit / Pipe (collector)

Blocked Pit / Pipe (local access)

1 wd 3 wd 5 wd

>85% >85% >85%

Flooding (sub-arterial)

Flooding (collector)

Flooding (local access)

1 wd 3 wd 5 wd

>85% >85% >85%

Ground collapse / subsidence (sub-arterial)

Ground collapse / subsidence (collector)

Ground collapse / subsidence (local access)

1 wd 1 wd 2 wd

>95% >95% >95%

Missing / collapsed pit lid (sub-arterial)

Missing / collapsed pit lid (collector)

Missing / collapsed pit lid (local access)

1 wd 1 wd 2 wd

>95% >95% >95%

Table 2.1.6 – Response standards for Conservation Areas in working days (wd)

Bollard Damaged / Gate Damaged

1 mth

>85%

Fence Damaged

1 mth

>85%

New bollard – Open Space

3 mth

>85%

New bollard – Road Reserve

9 mth

>85%

Table 2.1.7 – Response standards for Fencing & Bollards in months (mth)

Damaged Footpath / Shared Path (High Activity)

40 wd

100%

Damaged Footpath / Shared Path (Medium Activity)

20 wd

100%

Damaged Footpath / Shared Path (Low Activity)

5 wd

100%

Table 2.1.8 – Response standards for Footpaths / Shared Paths in working days (wd)

Dredging of Wetlands

1 mth

>85%

Litter Removal

3 wd

>85%

Re-planting of Native Vegetation

1 mth

>85%

Vegetation Overgrown

5 wd

>85%

Weed Spraying

5 wd

>85%

Table 2.1.9 – Response standards for Garden Drains / Swales / Wetlands in working days (wd)

Levels of Service

Page 11

Graffiti Removal Non-Offensive

5 wd

>85%

Graffiti Removal Offensive

2 wd

>95%

Graffiti Removal on Private Property

3 mth

>85%

Table 2.1.10 – Response standards for Graffiti in working days (wd) / months (mth)

Damaged K&C

20 wd

>85%

Holding Water

5 wd

>85%

Table 2.1.11 – Response standards for Kerb & Channel in working days (wd)

Bobcat Works

5 wd

>85%

Bush / Shrub Pruning

1 mth

>85%

Gate Opening / Closing

1 wd

>85%

Grass Cutting

5 wd

>85%

Irrigation Repairs

5 wd

>85%

Lighting Repairs

5 wd

>85%

Litter Removal

3 wd

>85%

Mulching

1 mth

>85%

Pest Control

10 wd

>85%

Snake Sighting Report

1 wd

>85%

Water / Drinking Fountain Repairs

5 wd

>85%

Water Meter Repairs

5 wd

>85%

Weed Removal

5 wd

>85%

Table 2.1.12 – Response standards for Parks & Reserves in working days (wd) / months (mth)

Damaged / Broken Play Equipment

1 wd

>85%

Playground Equipment Repairs

5 wd

>85%

Soft fall Clean Up

1 wd

>85%

Soft fall Top Up

5 wd

>85%

Table 2.1.13 – Response standards for Playgrounds in working days (wd)

Levels of Service

Page 12

Cracks Sealing

5 wd

>85%

Edge Drop to Unsealed Shoulder

10 wd

>85%

Grading / Deformations

10 wd

>85%

Guideposts Missing / Damaged

1 mth

>85%

Line Marking Missing / illegible (sub-arterial)

Line Marking Missing / illegible (collector)

Line Marking Missing / illegible (local access)

10 wd 10 wd 15 wd

100% 100% 100%

Material Blocking Traffic Lane (sub-arterial)

Material Blocking Traffic Lane (collector)

Material Blocking Traffic Lane (local access)

1 wd 1 wd 5 wd

100% 100% 100%

Oil Spills (sub-arterial)

Oil Spills (collector)

Oil Spills (local access)

1 wd 3 wd 5 wd

100% 100% 100%

Ponding of Water (sub-arterial)

Ponding of Water (collector)

Ponding of Water (local access)

1 wd 1 wd 5 wd

100% 100% 100%

Pothole (sub-arterial)

Pothole (collector)

Pothole (local access)

5 wd 5 wd 10 wd

100% 100% 100%

Table 2.1.14 – Response standards for Roads in working days (wd) / months (mth)

Damaged / Missing – Advisory Sign

5 wd

>85%

Damaged / Missing – Street Sign

5 wd

>85%

Damaged / Missing – Traffic Sign

5 wd

>85%

New Advisory Sign Requests

1 mth

>85%

Table 2.1.15 – Response standards for Signs in working days (wd) / months (mth)

Grass Cutting

5 wd

>85%

Soil Top Up in Sportsgrounds

5 wd

>85%

Sportsground Synthetic Repairs

2 wd

>85%

Table 2.1.16 – Response standards for Sportsgrounds in working days (wd)

Levels of Service

Page 13

Damaged / Missing Pit Lid (High Priority)

1 wd

100%

Damaged / Missing Pit Lid (Medium Priority)

2 wd

100%

Damaged / Missing Pit Lid (Low Priority)

2 wd

100%

Blocked Pit / Pipe (High Priority)

1 wd

>85%

Blocked Pit / Pipe (Medium Priority)

3 wd

>85%

Blocked Pit / Pipe (Low Priority)

5 wd

>85%

Ground Collapse / Subsidence (High Priority)

1 wd

>85%

Ground Collapse / Subsidence (Medium Priority)

2 wd

>85%

Ground Collapse / Subsidence (Low Priority)

2 wd

>85%

Flooding Roadway / Wetland (High Priority)

1 wd

>85%

Flooding Roadway / Wetland (Medium Priority)

3 wd

>85%

Flooding Roadway / Wetland (Low Priority)

5 wd

>85%

Minor Repairs

2 wd

>85%

Table 2.1.17 – Response standards for Stormwater in working days (wd)

Street Furniture Repairs

1 wd

>85%

Table 2.1.18 – Response standards for Street Furniture in working days (wd)

Decorative Light Bulb Replace

5 wd

>85%

Street Light Request – New

1 mth

>85%

Street Light Request – Relocate

1 mth

>85%

Table 2.1.19 – Response standards for Street Lighting in working days (wd) / months (mth)

Cleaning Litter / Debris

3 wd

>85%

Table 2.1.20 – Response standards for Street Sweeping in working days (wd)

Levels of Service

Page 14

Traffic Light Faults

1 wd

>85%

Table 2.1.21 – Response standards for Traffic Lights in working days (wd)

New Bus Stop / Shelter

9 mth

>85%

New Footpath / Pram Crossing

9 mth

>85%

New Guard Rail / Post / Barrier

9 mth

>85%

New Line / Road Marking

9 mth

>85%

New Parking / Disabled Bays

9 mth

>85%

New Pedestrian Fencing

9 mth

>85%

New Road Traffic Sign

9 mth

>85%

New School Crossing

9 mth

>85%

New Traffic Signals

9 mth

>85%

New Traffic Calming & Road Safety

9 mth

>85%

Table 2.1.22 – Response standards for Traffic / Transport Investigation in months (mth)

Branch clearance uplift

5 wd

>95%

Branch clearance wire

1 wd

>85%

Branch pickup – nature strip

5 wd

>85%

Branch pickup – blocking access

1 wd

>95%

Dead / dying tree

5 wd

>95%

Fallen / split tree – nature strip

10 wd

>85%

Fallen / split tree – blocking access

1 wd

>95%

Overhanging branches (private)

1 mth

>85%

Planting tree (new)

1 mth

>85%

Root damage

5 wd

>85%

Stump removal

5 wd

>85%

Table 2.1.23 – Response standards for Trees in working days (wd) / months (mth)

Levels of Service

Page 15

Planned inspection and maintenance refers to routine maintenance carried out to ensure that the

asset continues to be in good condition and prevent the asset from failing unexpectedly.

An appropriate response could include inspection, provision of warning signs, safety control action,

remedial repairs, or permanent repairs.

The performance is measured against the frequency of planned inspection. These are provided in

the following tables.

Sub-arterial Roads

6 months

Collector Roads

6 months

Local Access Roads

1 year

Level 1

2 years

Level 2

3 years

Level 3

As identified by Level 2 inspections

High Activity

6 months

Medium Activity

2 years

Low Activity

3 years

Open Spaces

3 years

Levels of Service

Page 16

Grasslands

3 months (seasonal)

Escarpments

3 months (seasonal)

Rocky Outcrops

3 months (seasonal)

Revegetation

3 months (seasonal)

Flagship Parks

2 times weekly

Suburban Parks

Fortnightly

Neighbourhood Parks

2 months

Local Parks

2 months

Children Centres

2 months

Flagship Park

2 times weekly

Suburban Parks

fortnightly

Neighbourhood Parks

1 month

Local Parks

1 month

Heritage Parks

3 times weekly

Undeveloped Land

5 weekly

Skate Park

1 month

Levels of Service

Page 17

Carpentry

12 months

Carpets

12 months

Curtains & Blinds

12 months

Doors

12 months

Electrical

12 months

Essential Safety Measures (ESM)

12 months

Painting

12 months

Paving & Concreting

12 months

Plumbing

12 months

Pumps

12 months

Roof Access

12 months

Roof Clean Downs

12 months

Shelter & Shade Structures

12 months

Steel Fabrication

12 months

Litter Basket Pits

5 weeks

GPT

3 months

Swales / Bio-Swales

3 months

Tree Pits

3 months

Raingardens

3 months

Levels of Service

Page 18

Council’s asset condition inspection objective is to:

• Identify those assets which are in a condition that is below the acceptable level or approaching

such a level.

• Predict when asset failure to deliver the agreed level of service is likely to occur.

• Determine what corrective action is required and when it will be required.; and

• Inform Council’s 10 Year Capital Works Program.

Frequency of condition assessment

Roads & Footpaths

3 years

Open Spaces

3 years

Facilities

3 years

Stormwater

Rolling Annual Program

This following section of the Asset Plan describes how Council assesses the performance of its

assets.

Council’s road and footpath condition assessment techniques have been developed to give

repeatable and objective assessments, and aim to achieve the following strategic goal:

• Ensure community satisfaction with the condition and amenity of the asset; and

• Keep the number of distress parameters within a specified threshold target range, at minimum

whole of life cost.

Asset removed or no longer exists.

0

No action required.

Excellent. Asset is as new.

≥0.90

Planned maintenance required

Good. Asset is functional and displays

superficial defects only.

0.60 < 0.90

Minor maintenance required.

Fair. Asset is functional but shows signs

of wear and tear.

0.30 < 0.60

Significant maintenance

required.

Poor. Asset has significant defects

affecting major components.

0.10 < 0.30

Significant renewal /

rehabilitation required.

Failed. Asset is no longer functional.

<0.10

Asset requires to be

decommissioned or replaced.

Levels of Service

Page 19

Asset removed or no longer exists.

0

No action required.

Excellent. Asset is as new.

≥0.90

Planned maintenance required

Good. Asset is functional and displays

superficial defects only.

0.60 < 0.90

Minor maintenance required.

Fair. Asset is functional but shows signs

of wear and tear.

0.30 < 0.60

Significant maintenance

required.

Poor. Asset has significant defects

affecting major components.

0.10 < 0.30

Significant renewal /

rehabilitation required.

Failed. Asset is no longer functional.

<0.10

Asset requires to be

decommissioned or replaced.

Council’s open space condition assessment techniques have been developed to give repeatable and

objectives assessments, and aim to achieve the following strategic goal:

• Ensure community satisfaction with the condition and amenity of the asset; and

• Keep the number of distress parameters within a specified threshold target range, at minimum

whole of life cost.

Asset removed or no longer exists.

0

No action required.

Excellent. Asset is as new.

≥0.90

Planned maintenance required

Good. Asset is functional and displays

superficial defects only.

0.60 < 0.90

Minor maintenance required.

Fair. Asset is functional but shows signs

of wear and tear.

0.30 < 0.60

Significant maintenance

required.

Poor. Asset has significant defects

affecting major components.

0.10 < 0.30

Significant renewal /

rehabilitation required.

Failed. Asset is no longer functional.

<0.10

Asset requires to be

decommissioned or replaced.

Asset removed or no longer exists.

Excellent. Usage corresponds well with design capacity and no operational problems

experienced.

Good. Usage is within design capacity and occasional operational problems experienced.

Fair. Usage is approaching design capacity and/or operational problems occur frequently.

Poor. Usage exceeds or is well below design capacity and/or significant operational problems are

evident.

Failed. Exceeds design capacity or is little used and/or operational problems are serious and

ongoing.

Levels of Service

Page 20

Asset removed or no longer exists.

Excellent. Meets service delivery needs in a fully efficient and effective manner.

Good. Asset meets service delivery needs in an acceptable manner.

Fair. Asset meets most service delivery needs and some inefficiencies and ineffectiveness

present.

Poor. Limited ability to meet service delivery needs.

Failed. Is critically deficient, does not meet service delivery and is neither efficient nor effective.

Levels of Service

Page 21

The following table provides guidance on how to assess the condition grades of building

components. Rather than providing specific guidance on every component, the table provides high

level principles to follow.

>0.55 0.40 ≤ 0.55 0.25 ≤ 0.40

0.10 ≤ 0.25

< 0.10

Structure

Sound

structure

Functionally

sound

structure

Adequate

structure, some

evidence of

foundation

movement, minor

cracking

Structure functioning

but with problems due

to foundation

movement. Some

significant cracking.

Structure has serious

problems and concern is

held for the integrity of

the structure.

External

Walls

Wall cladding

constructed

with sound

materials, true

to line and

level. No

evidence of

deterioration or

discoloration.

Showing

minor wear

and tear and

minor

deterioration

of surfaces.

Appearance

affected by minor

cracking, staining

or minor leakage.

Indications of

breaches of

weatherproofing.

Minor damages to

coatings.

Wall cladding

damaged, weakened

or displaced.

Appearance affected

by cracking, staining,

overflows or

breakages. Breaches

of weatherproofing

evident. Coatings in

need of heavy

maintenance or

renewal.

Wall cladding is badly

damaged or weakened.

Appearance affected by

cracking, staining,

overflows, leakage or

wilful damage. Breaches

of waterproofing.

Coatings badly damaged

or non-existent.

Roof

Cladding

Roof cladding

constructed

with sound

materials

, true

to line and

level. No

evidence of

deterioration or

discoloration.

Roof cladding

minor wear

and tear and

minor

deterioration

of surfaces.

Appearance

affected by minor

cracking, staining

or minor leakage.

Indications of

breaches of

weatherproofing.

Minor damages to

coatings.

Roof cladding

damaged, weakened

or displaced.

Appearance affected

by cracking, staining,

overflows or

breakages. Breaches

of weatherproofing

evident. Coatings in

need of heavy

maintenance or

renewal.

Roof cladding is badly

damaged

or weakened.

Appearance affected by

cracking, staining,

overflows, leakage or

wilful damage. Breaches

of waterproofing.

Coatings badly damaged

or non-existent.

Internal

Fabric

constructed

with sound

materials, true

to line and

level. No

evidence of

deteri

oration or

discoloration.

Showing

minor wear

and tear and

minor

deterioration

of surfaces.

Appearance

affected by minor

cracking, staining

or minor leakage.

Indications of

breaches of

weatherproofing.

Minor damages to

coatings.

Fabric damaged,

weakened or

displaced. Appearance

affected by cracking,

staining, overflows or

breakages. Breaches

of weatherproofing

evident. Coatings in

need of heavy

maintenance or

renewal.

Fabric is badly damaged

or weakened.

Appearance affected by

cracking, staining,

overflows, leakage or

wilful damage. Breaches

of waterproofing.

Coatings badly damaged

or non-existent.

Services

All components

operable and

well maintained

All

components

operable.

Occasional

outages,

breakdowns or

blockages.

Increased

maintenance

required.

Failures of plumbing,

electrical and

mechanical

components common

place.

Plumbing, electrical and

mechanical components

are unsafe or

inoperable.

Fittings

Well secured

and operational,

sound of

function and

appearance.

Operational

and

functional,

minor wear

and tear.

Generally

operational. Minor

breakage.

Fittings of poor quality

and appearance, often

inoperable and

damaged.

Most are inoperable or

damaged.

Levels of Service

Page 22

0

Asset removed or no longer exists.

1

Excellent. Usage corresponds well with design capacity and no operational problems

experienced.

2

Good. Usage is within design capacity and occasional operational problems experienced.

3

Fair. Usage is approaching design capacity and/or operational problems occur frequently.

4

Poor. Usage exceeds or is well below design capacity and/or significant operational problems are

evident.

5

Failed. Exceeds design capacity or is little used and/or operational problems are serious and

ongoing.

0

Asset removed or no longer exists.

1

Excellent. Meets program/service delivery needs in a fully efficient and effective manner.

2

Good. Asset meets program/service delivery needs in an acceptable manner.

3

Fair. Asset meets most program/service delivery needs and some inefficiencies and

ineffectiveness present.

4

Poor. Limited ability to meet program/service delivery needs.

5

Failed. Is critically deficient, does not meet program/service delivery and is neither efficient nor

effective.

Levels of Service

Page 23

Council has currently in place a rolling programme for the data collection, verification, cleansing,

and condition assessment of its stormwater assets. This programme has engaged the services of a

suitably qualified and experienced Contractor for the provision of this work and based on the

standards set out by the Conduit Inspection Reporting Code of Australia WSA05-2013 version 3.1.

This programme is aimed at improving the quality, safety and capacity of Council’s stormwater

network and to help reduce the backlog of our aging drainage infrastructure.

The performance of stormwater assets is assessed based on:

• Structural condition;

• Service condition; and

• Capacity.

The structural grading thresholds are set out in based on the following table below:

1

Insignificant deterioration of

the stormwater drain has

occurred. Appears to be in

good condition.

No immediate action required. Standard programmed condition

assessment.

2

Minor deterioration of the

stormwater drain has

occurred. Minor defects are

present.

No immediate action required. Standard programmed condition

assessment.

3

Moderate deterioration of

the stormwater drain has

occurred. Developed defects

are present but not affecting

short term structural

integrity.

Monitor with programmed condition assessment for rehabilitation

and/or renewal in medium term.

4

Serious deterioration of the

stormwater drain has

occurred. Significant defects

are present affecting

structural integrity.

Take immediate action as appropriate to defects e.g., temporary

supports.

Immediately undertake risk assessment and further investigate

as required.

As appropriate to outcomes of above, schedule appropriate

action which may include rehabilitation and/or renewal in the

short term.

5

Failure of the stormwater

drain has occurred or is

imminent.

Take immediate action as appropriate e.g., temporary support.

Immediately undertake risk assessment and further

investigation, and, as, take appropriate action which may include

immediate rehabilitation and/or renewal.

Levels of Service

Page 24

The service grading thresholds are set out in based on the following table below:

0

N/a

N/a

1

No or insignificant loss of

hydraulic performance has

occurred. Appears to be in good

condition.

No immediate action required. Standard programmed

condition assessment.

2

Minor defects are present causing

minor loss of hydraulic

performance.

No immediate action required. Standard programmed

condition assessment.

3

Developed defects are present

causing moderate loss of

hydraulic performance.

Monitor with programmed condition assessment for

rehabilitation and/or renewal in medium term.

4

Significant defects are present

causing serious loss of hydraulic

performance.

Take immediate action as appropriate to defects e.g.,

temporary supports.

Immediately undertake risk assessment and further

investigate as required.

As appropriate to outcomes of above, schedule

appropriate action which may include rehabilitation

and/or renewal in the short term.

5

Failure of the stormwater drain

has occurred or is imminent.

Take immediate action as appropriate e.g., temporary

support.

Immediately undertake risk assessment and further

investigation, and, as, take appropriate action which

may include immediate rehabilitation and/or renewal.

Levels of Service

Page 25

The capacity grading thresholds are set out in based on the following table below:

0

Asset removed / no longer exists.

1

Excellent. Usage corresponds well with design capacity and no operational problems

experienced.

2

Good. Usage is within design capacity and occasional operational problems experienced.

3

Fair. Usage is approaching design capacity and/or operational problems occur frequently.

4

Poor. Usage exceeds or is well below design capacity and/or significant operational problems are

evident.

5

Failed. Exceeds design capacity or is little used and/or operational problems are serious and

ongoing.

Land Use

Heritage Registered Sites

20

Central Business District

20

Commercial / Industrial

10

RGZ Residential

8

GRZ Residential

4

NRZ Residential

2

Open Spaces & Parks

1

Asset Location

Roads AADT >5,000

20

Roads AADT >1,000 to ≤5,000

10

Roads AADT ≤1,000

5

Under Buildings

20

No Construction

1

Asset Type

Pipe / Node >900mm diameter

30

Pipe / Node >300mm to ≤900mm diameter

15

Pipe / Node ≤300mm

5

Sump

30

Other

15

The Risk rating assessment is determined as Consequence Rating x Condition Rating.

Tacit Knowledge

Critical Risk

>180

High Risk

80 to ≤180

Moderate Risk

<80

Low Risk

10 Year Expenditure Forecast

Page 26

3. 10 Year Expenditure Forecast

This section of the Asset Plan provides financial details of asset expenditure over the next 10 years. The financial information provided is presented as a

series of tables, each table representing one type of expenditure, namely:

•

Asset Maintenance Expenditure.

•

Asset Renewal Expenditure.

•

New Asset Expenditure.

•

Asset Upgrade and Expansion Expenditure.

•

Asset Disposal.

In addition to this, an estimate of the Asset Sustainability Ratio is also provided under Section 3.6 of this Asset Plan.

The following table provides an estimate of future expenditure for the maintenance of existing and future assets over a 10-year period.

Asset Maintenance Costs includes activities such as scheduled maintenance and reactive repairs when needed.

2022-23

2023-24

2024-25

2025-26

2026-27

2027-28

2028-29

2029-30

2030-31

2031-32

10 yr. average

Roads

2,436,916 2,436,916 2,436,916 2,436,916 2,436,916 2,436,916 2,436,916 2,436,916 2,436,916 2,436,916

2,436,916

Footpaths

1,050,000 1,050,000 1,050,000 1,050,000 1,050,000 1,050,000 1,050,000 1,050,000 1,050,000 1,050,000

1,050,000

Open Spaces 10,930,887 10,930,887 10,930,887 10,930,887 10,930,887 10,930,887 10,930,887 10,930,887 10,930,887 10,930,887

10,930,887

Facilities

3,209,980 3,209,980 3,209,980 3,209,980 3,209,980 3,209,980 3,209,980 3,209,980 3,209,980 3,209,980

3,209,980

Stormwater 1,408,979 1,408,979 1,408,979 1,408,979 1,408,979 1,408,979 1,408,979 1,408,979 1,408,979 1,408,979

1,408,979

Total Available 19,036,762 19,036,762 19,036,762 19,036,762 19,036,762 19,036,762 19,036,762 19,036,762 19,036,762 19,036,762

19,036,762

Table 3.1.1 – Estimated expenditure on Asset Maintenance over the next 10 years ($, not-indexed).

10 Year Expenditure Forecast

Page 27

Capital renewal on an existing asset is intended to return the service potential or the life of the asset back to its original life. As it reinstates existing

service potential, it has no impact on revenue, but may reduce future operating and maintenance expenditure if completed at the optimum time. Council

undertakes annual renewal programs such as road re-sealing, road re-sheeting, footpath and playground renewal.

Assets for which the condition score is above the intervention level are considered for inclusion in the long-term capital renewal program.

Condition inspection programs are scheduled every 3 years for roads, footpaths, open spaces, and buildings. Stormwater inspection program is carried

out as a rolling program on an annual basis, targeting high risk areas.

Works may also be identified from ad-hoc inspections and customer requests.

The following table provides an estimate of future expenditure for renewing existing assets over a 10-year period.

2022-23

2023-24

2024-25

2025-26

2026-27

2027-28

2028-29

2029-30

2030-31

2031-32

10 yr. average

Roads

21,622,765 20,906,517 20,812,584 20,650,407 21,225,000 21,225,000 21,225,000 21,225,000 21,225,000 21,225,000

21,134,227

Footpaths

3,200,000

3,200,000

3,200,000

3,200,000 3,200,000 3,200,000 3,200,000 3,200,000 3,200,000 3,200,000

3,200,000

Open Spaces

1,060,500

1,115,500

1,418,000

1,241,500 1,518,000 1,505,500 1,198,000 1,055,500 1,055,500 1,055,500

1,222,350

Facilities

1,635,833

1,960,833

1,530,833

1,230,833 1,317,500 1,307,500 1,307,500 1,527,500 1,127,500 1,127,500

1,407,333

Stormwater

375,000

100,000

100,000

100,000

100,000

100,000

100,000

100,000

100,000

100,000

127,500

Total Available 27,894,098 27,282,850 27,061,417 26,422,740 27,360,500 27,338,000 27,030,500 27,108,000 26,708,000 26,708,000

27,091,411

Table 3.2.1 – Estimated expenditure on Asset Renewal over the next 10 years ($, not-indexed).

10 Year Expenditure Forecast

Page 28

New assets are assets acquired to provide a new service to the community that did not exist previously.

New assets may be gifted, constructed, acquired, or purchased by Council in the following circumstances:

There may be an identified need to construct, acquire or purchase a new asset for municipal purposes. This need may be identified as part of a Study /

Strategy / Policy / Master Plan / or Council Report that has been endorsed by Council resolution.

The following table provides an estimate of future expenditure for new assets over a 10-year period.

2022-23

2023-24

2024-25

2025-26

2026-27

2027-28

2028-29

2029-30

2030-31

2031-32

10 yr. average

Roads

3,795,869 2,785,369 4,067,845 3,530,721 3,951,000 3,021,000 3,745,500 3,025,500 3,745,500 3,025,500

3,469,380

Footpaths

2,915,000 2,415,000 1,935,000 1,195,000 1,285,000 835,000 1,085,000 1,085,000

385,000

385,000

1,352,000

Open Spaces

7,938,750 6,846,250 3,073,750 3,830,250 5,973,750 2,571,250 4,433,750 2,556,250 2,256,250 2,256,250

4,173,650

Facilities

4,285,000 3,120,000 1,557,500 5,502,500 2,312,500 3,060,000 6,950,000 11,845,000 6,415,000 5,115,000

5,016,250

Stormwater

550,000

400,000

400,000

1,000,000 1,300,000 400,000

400,000

400,000

400,000

400,000

565,000

Total Available

19,484,619 15,566,619 11,034,095 15,058,471 14,822,250 9,887,250 16,614,250 18,911,750 13,201,750 11,181,750

14,576,280

Table 3.3.1 – Estimated expenditure on New Assets over the next 10 years ($, not-indexed).

10 Year Expenditure Forecast

Page 29

Asset Upgrade and Asset Expansion is when an existing asset, one that is already in service, is physically enhanced in a way that can increase its

capacity to provide that service. Examples include increasing the size of an underground stormwater pipe to account for an increase in rainfall, or building

an extension on an existing sports pavilion.

For the purpose of this Asset Plan, existing assets that are upgraded and/or expanded, are recognised as a financial expenditure for Council. The financial

expenditure in this instance is the estimated capital cost to undertake the works as planned.

The following table provides an estimate of future expenditure for the upgrade and expansion of existing assets over a 10-year period.

2022-23

2023-24

2024-25

2025-26

2026-27

2027-28

2028-29

2029-30

2030-31

2031-32

10 yr. average

Roads

2,700,053 2,766,803 2,978,017 2,766,081 3,024,000 2,834,000 2,914,500 2,834,500 2,914,500 2,834,500

2,856,695

Footpaths

145,000

145,000

145,000

145,000

145,000

145,000

145,000

145,000

145,000

145,000

145,000

Open Spaces

1,715,750 1,348,250 1,728,250 1,493,250 2,203,250 1,758,250 1,663,250 1,233,250 1,133,250 1,133,250

1,541,000

Facilities

2,949,167 4,839,167 6,461,667 2,341,667 5,290,000 10,987,500 2,947,500 3,262,500 4,612,500 9,512,500

5,320,417

Stormwater

450,000

450,000

450,000

450,000

450,000

450,000

450,000

450,000

450,000

450,000

450,000

Total Available

7,959,970 9,549,220 11,762,933 7,195,998 11,112,250 16,174,750 8,120,250 7,925,250 9,255,250 14,075,250

10,313,112

Table 3.4.1 – Estimated expenditure on Asset Upgrade and Expansion over the next 10 years ($, not-indexed).

10 Year Expenditure Forecast

Page 30

Asset Disposal, sometimes referred to asset decommission, is a process whereby a Council may divest itself of a public asset in an authorised manner as

directed by an adopted Council policy. Asset Disposal could result in a public asset being removed from service such as a road discontinuance; or in the

case of surplus Council land, sold in an open market as per Council’s Sale of Surplus Land Policy 2019.

For the purpose of this Asset Plan, assets that are disposed of are recognised, in accounting terms, as a financial income (surplus) for Council. Value

thresholds have also been established for all asset classes as per Council’s Asset Capitalisation Policy 2017. This is to distinguish between those

expenditures that are capitalised, and those to that are treated as regular maintenance.

The following table provides a forecast of future incomes received for the disposal of public assets over a 10-year period.

2022-23

2023-24

2024-25

2025-26

2026-27

2027-28

2028-29

2029-30

2030-31

2031-32

10 yr. average

Roads

0

0

0

0

0

0

0

0

0

0

0

Footpaths

0

0

0

0

0

0

0

0

0

0

0

Open Spaces

0

0

0

0

0

0

0

0

0

0

0

Facilities

0

0

0

0

0

0

0

0

0

0

0

Stormwater

0

0

0

0

0

0

0

0

0

0

0

Total Available

0

0

0

0

0

0

0

0

0

0

0

Table 3.5.1 – Estimated income from Asset Disposal over the next 10 years ($, not-indexed).

As Table 3.5.1 above illustrates, at the time of preparing this 10 Year Asset Plan, Council has made no binding commitment to dispose of any public asset

over the next 10-year period.

10 Year Expenditure Forecast

Page 31

The following table provides an estimate of Council’s annual Asset Sustainability Ratio over a 10-year period.

The Asset Sustainability Ratio is a measure of the financial sustainability of public assets. The focus of this measure is to ensure that sufficient funding is

available to maintain existing assets.

This is a simple ratio between “Total Funding Required” and “Total Funding Available” for existing assets only.

When the “Total Funding Available” and “Total Funding Required” are equal in value, the Asset Sustainability Ratio is 1.00, or 100%. This means that

public assets are being replaced as they reach the end of their service life.

The ideal Asset Sustainability Ratio range should be between 0.95 and 1.05. Less than 0.95 and the assets will deteriorate over time. Anything above

1.05 means that the quality of the assets improve over time.

Council’s approach should be to achieve an Asset Sustainability Ratio between 0.95 and 1.05 within the 10 year period of this first Asset Plan, and

maintain it at that level thereafter.

2022-23

2023-24

2024-25

2025-26

2026-27

2027-28

2028-29

2029-30

2030-31

2031-32 10 yr. average

Roads

19,995,000 19,995,000 19,995,000 19,995,000 19,995,000 19,995,000 19,995,000 19,995,000 19,995,000 19,995,000 19,995,000

Footpaths

4,560,000 4,560,000 4,560,000 4,560,000 4,560,000 4,560,000 4,560,000 4,560,000 4,560,000 4,560,000

4,560,000

Open Spaces

3,548,000 3,548,000 3,548,000 3,548,000 3,548,000 3,548,000 3,548,000 3,548,000 3,548,000 3,548,000

3,548,000

Facilities

4,704,000 4,704,000 4,704,000 4,704,000 4,704,000 4,704,000 4,704,000 4,704,000 4,704,000 4,704,000

4,704,000

Stormwater

5,736,000 5,736,000 5,736,000 5,736,000 5,736,000 5,736,000 5,736,000 5,736,000 5,736,000 5,736,000

5,736,000

Total Funding Required

38,543,000 38,543,000 38,543,000 38,543,000 38,543,000 38,543,000 38,543,000 38,543,000 38,543,000 38,543,000 38,543,000

Total Funding Available

27,894,098 27,282,850 27,061,417 26,422,740 27,360,500 27,338,000 27,030,500 27,108,000 26,708,000 26,708,000 27,091,411

Surplus/Deficit

-10,648,902 -11,260,150 -11,481,583 -12,120,260 -11,182,500 -11,205,000 -11,512,500 -11,435,000 -11,835,000 -11,835,000 -11,451,590

Asset Sustainability Ratio

0.72

0.71

0.70

0.69

0.71

0.71

0.70

0.70

0.69

0.69

0.70

Table 3.6.1 – Estimated Asset Sustainability Ratio over the next 10 years ($, not-indexed).

Plan Improvement and Monitoring

Page 32

4. Plan Improvement and Monitoring

This section outlines how Council will measure the performance and effectiveness of this Asset Plan over time.

This Asset Plan will be reviewed during annual budget preparation and amended to recognise any changes in service levels and/or resources available to

provide those services as a result of the budget decision process.

This Asset Plan is to be revised every year. The revision aims to ensure that this Asset Plan continues to reflect and respond to changing community

priorities, emerging trends, and new developments in asset management.

Monitoring of this Asset Plan is required to ensure compliance with:

•

The improvement plan and timelines.

•

Compliance with the

.

•

Community Engagement Policy 2021.

In any review associated with this Asset Plan, consultation will be undertaken as follows:

•

Internally by Council’s Asset Management Steering Committee; and

•

Externally as per Council’s Community Engagement Policy 2021.

Plan Improvement and Monitoring

Page 33

The effectiveness of this Asset Plan will be measured and monitored on the basis of annual strategic Council indicators as follows:

•

The performance of Council against the Levels of Service documented in this Asset Plan (Section 2). Comparing the ‘performance measure’ against

the ‘performance target’.

•

The degree to which the required cash flows (Section 3.1 to 3.5) identified in this Asset Plan are incorporated into Council’s Long Term Financial Plan,

and Capital Works Program.

•

Performance in achieving an Asset Sustainability Ratio Target is between 0.95 and 1.05 within the 10 year period of this first Asset Plan (Section

3.6).

•

The level of execution of the identified improvement action plan in this Asset Plan (Section 4.4). In most instances, the level of execution will be

measured in changes to the relevant policies, strategies, plans, and guideline documents that Council may have in place, as they relate to each of the

improvement actions.

The timelines identified represent an initial target to measure the level of execution by June 2023 for each improvement action.

However, this Asset Plan notes that the true success of some improvement actions can take longer to be realised in real terms, and others remain a

continual challenge. As such, this Asset Plan intends to measure and report the performance of each improvement action on an ongoing basis after

the initial target, and continue to do so until it the improvement action is fully realised.

The following identifies a list of improvement actions identified by the Asset Plan Community Working Group (CWG) during the deliberate engagement

process in November and December 2021.

The improvement action plan is presented in four (4) major themes, namely:

•

| Making the most from existing assets.

•

| Better infrastructure decisions are made when the community is involved.

•

| Find alternate service delivery models. Improve infrastructure services through technology.

•

| Build new infrastructure that is smarter, better, and only when an identified need exists.

Plan Improvement and Monitoring

Page 34

Task

Improvement Action

Theme

Responsible

Department

Timeline

1

1

Continue to investigate and implement ways to improve safety, both perceived and real,

in public parks through the implementation of Council’s Creating Better Parks – Open

Space and Playground Policy and Plan.

Embrace Technology &

Innovation

Urban Design

June 2023 &

ongoing

2

Improve the quality, materials, and design standards for new assets, renewed assets,

and in the re-instatement of public works.

Embrace Technology &

Innovation

Asset & Property

Services

June 2023 &

ongoing

3

Better use of technology and innovation to prevent, or at least reduce, the need for

reactive maintenance.

Embrace Technology &

Innovation

Asset & Property

Services

June 2023 &

ongoing

4

Continue to ensure that all community members have equitable access to quality parks

through the implementation of Council’s Creating Better Parks – Open Space and

Playground Policy and Plan.

Build Better

Urban Design

June 2023 &

ongoing

5

Further considerations to be given to products / technologies / materials used in public

infrastructure that are more durable, and more environmentally sustainable.

Embrace Technology &

Innovation

Asset & Property

Services

June 2023 &

ongoing

6

Council to link with volunteers / community groups / working bees to carry out

improvement works in their local parks & reserves.

Deeper Consultation &

Engagement

Park Services / Environment

June 2023

7

Establish a CWG as part of ongoing deliberate community consultation practices, and as

a way to ensure the successful implementation of this Asset Plan.

Deeper Consultation &

Engagement

Communications &

Community Engagement

June 2023

8

Find ways to improve the quality, safety, and appearance of ‘existing infrastructure’ first

before committing to building ‘new infrastructure’.

Renew before New

Asset & Property

Services

June 2023 &

ongoing

9

Design public venues and facilities to accommodate multiple uses / purposes.

Build Better

Leisure & Community

Facilities

June 2023 &

ongoing

Table 4.4.1 – Improvement Action Plan

1

The timelines identified represent an initial target to measure the level of execution by June 2023 for each improvement action. However, this Asset Plan notes that the true success of some

improvement actions can take longer to be realised in real terms, and others remain a continual challenge. As such, this Asset Plan intends to measure and report the performance of each

improvement action on an ongoing basis after the initial target, and continue to do so until it the improvement action is fully realised.