image
POWERS, DUTIES AND FUNCTIONS VESTED IN CHIEF
EXECUTIVE OFFICER
S8 Instrument of Delegation
by
Chief Executive Officer
NOTE: This Instrument should be read in conjunction
with the primary legislation.
June 2023

image
Delegation of CEO powers, duties and functions
Page
ii
Instrument of Delegation
By this instrument of delegation, in the power conferred by s 47(2) of the
Local Government Act
2020
I, Fiona Blair, Chief Executive Officer of Brimbank City Council -
1.
delegate each duty and/or function and/or power respectively described in column 1 of the
Schedule (and summarised in column 2 of the Schedule) to the member of Council staff
holding, acting in or performing the duties of the office or position respectively described in
column 3 of the Schedule;
2.
record that a reference in the Schedule to
Abbreviation
Title
Director
means
Council officer holding a position as Director or
Chief Financial Officer or Executive Manager
Organisational Strategy and Change in the
Organisational Chart
Manager
means
Council officer holding a position as Manager or
Head of Project Management Office or Chief
Information Officer at the third level in the
Organisational Chart
Coordinator
means
Council officer holding a position as Manager or
Coordinator or Unit Manager or Lead at the
fourth level in the Organisational Chart
Supervisor
means
Council officer with staff management
responsibilities and includes the terms Team
Leader or Line Manager or Lead at the fifth
level in the Organisational Chart
Nominated
Committee Officer
means
Council officer authorised to make
arrangements for, and to record minutes of, a
meeting of a Committee of the Council or an
Assembly of Councillors
3.
record that on the coming into force of this Instrument of Delegation, each delegation under
the Instrument of Delegation dated 14 September 2022 is revoked
4.
declare that this Instrument of Delegation -
4.1 comes into force immediately upon its execution;
4.2 remains in force until varied or revoked;
4.3 is subject to any conditions and limitations set out in the Schedule; and
4.4 must be read in accordance with any guidelines or policies which Council from time to
time adopts.

image

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page iv
SCHEDULE
INDEX
CHILD WELLBEING AND SAFETY ACT 2005 ........................................................................................1
EMERGENCY MANAGEMENT ACT 2013................................................................................................3
FINES REFORM ACT 2014.......................................................................................................................4
FIRE SERVICES PROPERTY LEVY ACT 2012 .......................................................................................5
FOOD ACT 1984........................................................................................................................................6
FREEDOM OF INFORMATION ACT 1982................................................................................................7
INDEPENDENT BROAD-BASED ANTI-CORRUPTION COMMISSION ACT 2011...............................10
LOCAL GOVERNMENT ACT 2020.........................................................................................................12
PLANNING AND ENVIRONMENT ACT 1987.........................................................................................26
PUBLIC HEALTH AND WELLBEING ACT 2008....................................................................................27
PUBLIC INTEREST DISCLOSURES ACT 2012.....................................................................................28
ROOMING HOUSE OPERATORS ACT 2016.........................................................................................29
SHERIFF ACT 2009.................................................................................................................................34
VALUATION OF LAND ACT 1960..........................................................................................................36
VICTORIAN DATA SHARING ACT 2017................................................................................................37
VICTORIAN INSPECTORATE ACT 2011...............................................................................................39
LOCAL GOVERNMENT (ELECTORAL) REGULATIONS 2020.............................................................40
LOCAL GOVERNMENT (GOVERNANCE AND INTEGRITY) REGULATIONS 2020............................42
BRIMBANK GOVERNANCE RULES 2020.............................................................................................44

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 1
CHILD WELLBEING AND SAFETY ACT 2005
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
COMMENTS
s.29(2)
function of receiving written notice and
consenting to inspection of relevant premises
by the Commission for Children and Young
People
Director Community Wellbeing
Manager Community Care
s.29(3)
power to consent to inspection of relevant
premises without written notice by the
Commission for Children and Young People
Director Community Wellbeing
Manager Community Care
s.36
duty to ensure that the Commission for
Children and Young People is given any
assistance reasonably required to perform
functions
Director Community Wellbeing
Manager Community Care
s.43
function of receiving birth notice in certain
circumstances
Director Community Wellbeing
Manager Community Care
s.45
duty to send a copy of a birth notice to a nurse
or the Secretary
Director Community Wellbeing
Manager Community Care
s.46K(1)(g) power to authorise, in writing, a person
employed or engaged by Council, in relation to
childhood services implementation or policy,
as a Child Link user
Director Community Wellbeing
Manager Community Care
Maternal and Child Health Coordinator
Maternal and Child Health Team Leader
s.46K(1)(h) power to authorise, in writing, a nurse
employed or engaged by Council, to provide
maternal and child health programs for a
Director Community Wellbeing
Manager Community Care

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 2
Maternal and Child Health service, as a Child
Link user
Maternal and Child Health Coordinator
Maternal and Child Health Team Leader
s 46N(6) Duty to notify the Secretary, if there is
reasonably belief, that the person authorised
under s 46K has ceased (a) to be a registered
teacher and (b) hold a current Working With
Children clearance under the Worker
Screening Act 2020

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 3
EMERGENCY MANAGEMENT ACT 2013
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
COMMENTS
s
54(1)(a)(vii) Power to nominate a person, position or role to
be a member of the Regional Emergency
Management Planning Committee
Not delegated
s 59B(1)(b) Power to nominate a member of Council staff
to be the chairperson of the Municipal
Emergency Management Planning Committee
Not delegated
Delegates cannot nominate themselves
s.74E(3)(d) function of receiving a copy of any Orders
made by Governor in Council under this
section
Directors
Municipal Emergency Management Officer
(MEMO)

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 4
FINES REFORM ACT 2014
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s.175(1)(b) power to certify that exceptional circumstances
apply requiring Council not to provide required
information
Director City Futures
Manager City Regulatory Services
where Council is a ‘specified agency’

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 5
FIRE SERVICES PROPERTY LEVY ACT 2012
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s.66
power to disclose information in capacity as a
collection agency unless that information will or
is likely to identify a particular person
Chief Financial Officer
Director People, Partnerships and
Performance
Manager Finance
Coordinator Revenue
Section 66 does not apply if the disclosure
is permitted by, or is necessary for the
administration of, this Act
s.68(1)(b) power to authorise the secondary disclosure of
information obtained under, or in relation to the
administration of, this Act
Chief Financial Officer
Director People, Partnerships and
Performance
Manager Finance
Coordinator Revenue

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 6
FOOD ACT 1984
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s.50AB
function of signing a certificate under this Act
Director City Futures
Manager City Regulatory Services
Team Leader Environmental Health Services

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 7
FREEDOM OF INFORMATION ACT 1982
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 6W(4)
Duty to ensure that all officers and employees
are informed about the requirements of the
professional standards
Coordinator Legal, Governance and Integrity
Senior Freedom of Information and Privacy
Officer
s 8(2)
Duty to make certain documents available for
inspection and purchase
Coordinator Legal, Governance and Integrity
Senior Freedom of Information and Privacy
Officer
s 8(3)
Duty to cause to be prepared a corresponding
document, altered only to the extent necessary
to exclude exempt matter
Coordinator Legal, Governance and Integrity
Senior Freedom of Information and Privacy
Officer
s 8(5)
Duty to cause the fact of the existence of a
document to be published
Coordinator Legal, Governance and Integrity
Senior Freedom of Information and Privacy
Officer
s.61
E
Duty to co-operate with the Information
Commissioner in dealing with a complaint.
Director People, Partnerships and
Performance
Manager Governance and Risk
s 61G
Function of consulting with the Information
Commissioner
Director People, Partnerships and
Performance
Manager Governance and Risk
s 61GA(1)(a) Function of processing or identifying a
reasonable sample of the documents upon
notice from the Information Commissioner
Coordinator Legal, Governance and Integrity
Senior Freedom of Information and Privacy
Officer
Where the Information Commissioner
believes that an agency, principal officer or
Minister has failed to undertake an
adequate search for documents that relate
to a decision that is the subject of the
complaint under s 25A(1) or s .25A(5)

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 8
FREEDOM OF INFORMATION ACT 1982
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 61GA(1)(b) Function to undertake a further search, or to
cause a further search to be undertaken, for
documents in the possession, custody or
control of the agency or Minister, upon notice
from the Information Commissioner
Coordinator Legal, Governance and Integrity
Senior Freedom of Information and Privacy
Officer
Where the Information Commissioner
believes that an agency, principal officer or
Minister has failed to undertake an
adequate search for documents that relate
to a decision
s 61GA(2) Duty to comply with requests under s 61GA(1)
within the reasonable time stated in
Information Commissioner’s notice, being not
less than 10 business days
Coordinator Legal, Governance and Integrity
Senior Freedom of Information and Privacy
Officer
s 61GA(3) Power to apply for extension
Manager Governance and Risk
Coordinator Legal, Governance and Integrity
s 61H
Power to reach an agreement with a complaint Manager Governance and Risk
Coordinator Legal, Governance and Integrity
s 61I(2)
Power to make submissions in relation to a
complaint
Manager Governance and Risk
Coordinator Legal, Governance and Integrity
s 61L(5) Power to comment on and response to a draft
recommendation or draft comment
Manager Governance and Risk
Coordinator Legal, Governance and Integrity
s 61R(4) Power to respond to adverse material
Manager Governance and Risk
Coordinator Legal, Governance and Integrity
s 63BA(1) Power to apply to the Supreme Court for a
determination
Manager Governance and Risk
Coordinator Legal, Governance and Integrity
s 63BA(4)(a) Power to make an application
Manager Governance and Risk
Coordinator Legal, Governance and Integrity
s 63E(3)(b) Power to give written consent to a disclosure Manager Governance and Risk
Coordinator Legal, Governance and Integrity

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 9
FREEDOM OF INFORMATION ACT 1982
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 64B
Duty to give the Information Commissioner any
information referred to in s 64(2)
Manager Governance and Risk
Coordinator Legal, Governance and Integrity

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 10
INDEPENDENT BROAD-BASED ANTI-CORRUPTION COMMISSION ACT 2011
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s.41
power of receiving information acquired by the
Independent Broad-based Anti-corruption
Commission (
IBAC
)
Director People, Partnerships and
Performance
Manager Governance and Risk
s.57
duty to notify IBAC of any matter believed to
constitute corrupt conduct
Director People, Partnerships and
Performance
Manager Governance and Risk
subject to any exemption notices issued
under s.57B
s.57A(5) duty to comply with Directions made by IBAC
under s.57A
Director People, Partnerships and
Performance
Manager Governance and Risk
s.59D(2) duty to comply with request by IBAC under
s.59D for relevant information
Director People, Partnerships and
Performance
Manager Governance and Risk
s.73
power of receiving a complaint pertaining to
Council staff, under circumstances in which it
would be more appropriate for Council to
conduct the investigation
Director People, Partnerships and
Performance
Manager Governance and Risk
s.159
power of receiving IBAC recommendations
about the action to be taken following an IBAC
investigation
Director People, Partnerships and
Performance
Manager Governance and Risk
s.162(2) power of receiving and responding to an IBAC
special report that includes matters pertaining
to Council
Director People, Partnerships and
Performance
Manager Governance and Risk

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 11
INDEPENDENT BROAD-BASED ANTI-CORRUPTION COMMISSION ACT 2011
s.163(3) power of receiving written information about
the commencement, conduct or results of an
IBAC investigation pertaining to Council
Director People, Partnerships and
Performance
Manager Governance and Risk
s.165(2) power of receiving and responding to IBAC
material that includes matters pertaining to
Council, to be published in the IBAC annual
report
Director People, Partnerships and
Performance
Manager Governance and Risk

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 12
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 32(4)(a)
Duty to ensure that the Councillor induction training is
available to be taken by a Councillor from the day the
Councillor takes the oath or affirmation of office
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
s 32(4)(b)
Duty to provide reasonable assistance to a Councillor
to enable them to access the Councillor induction
training
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
s 46(1)(a)
Function of supporting the Mayor and the Councillors
in the performance of their roles
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
Council Business Officer
s 46(1)(b)
Function of ensuring the effective and efficient
management of the day to day operations of the
Council
Directors and Managers

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 13
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 46(3)(a)
Duty of establishing and maintaining an
organisational structure for the Council
Directors
s 46(3)(b)
Responsibility for appointing, directing, managing
and dismissing Council staff and for all other issues
relating to Council staff
Directors and Managers
Subject to section 48(6) prohibiting
appointment of a person who has
been a Councillor of the Council
within 2 years after the person
ceases to hold that office
s 46(3)(b)
Power to approve the filling of vacancies or the
creation, reclassification, or abolition of positions
within budget
Directors
Subject to section 48(6) prohibiting
appointment of a person who has
been a Councillor of the Council
within 2 years after the person
ceases to hold that office
s 46(3)(b)
Power to fix salaries for vacant positions
Directors
s 46(3)(b)
Power to approve the appointment, engagement or
promotion of full time, part time and casual staff
Directors and Managers
Subject to section 48(6) prohibiting
appointment of a person who has
been a Councillor of the Council
within 2 years after the person
ceases to hold that office
s 46(3)(b)
Power to approve position descriptions
Directors
s 46(3)(b)
Power to create or approve creation of new positions Directors
s 46(3)(b)
Power to conduct disciplinary action under relevant
awards and policies
Directors, Managers, Coordinators and
Supervisors

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 14
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 46(3)(b)
Power to terminate or suspend the employment of, or
to suspend from duty, a member of Council staff
Directors
s 46(3)(b)
Power to conduct interviews for staff annual review Directors, Managers, Coordinators and
Supervisors
s 46(3)(b)
Power to authorise sick, annual and family leave
Directors, Managers, Coordinators and
Supervisors
s 46(3)(b)
Power to approve long service leave and
compassionate leave
Directors, Managers, Coordinators and
Supervisors
s 46(3)(b)
Power to authorise all forms of study and training
leave and educational assistance
Directors
s 46(3)(b)
Power to approve leave without pay
Directors and Managers
s 46(3)(b)
Power to authorise time sheets, higher duties, time
in-lieu, overtime and travel expense claims
Directors, Managers, Coordinators and
Supervisors
s 46(3)(b)
Power to approve attendance at conferences and
seminars by staff
Directors and Managers

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 15
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 46(3)(b)
Power to approve attendance at training programs by
staff
Directors and Managers
s 46(3)(b)
Power to give approval for staff to travel
Directors
s 46(3)(b)
Power to approve travel accommodation for staff Directors
s 46(3)(b)
Power to sign Notice of Injury and Work Injury Form Directors
s 46(3)(b)
Power to approve claims under WorkCover excess Directors
s 46(3)(b)
Power to approve expenses relating to an approved
course of study for staff
Directors
s 46(3)(b)
Power to approve staff engaging in other
employment
Directors
s 46(3)(b)
Power to determine acceptance or denial of liability in
the event of a WorkCover claim
Directors
s 46(3)(b)
Power to sign Letter of Acceptance of Resignation Directors
s 46(3)(b)
Power to provide references on Council letterhead
Directors and Managers
s 46(3)(b)
Power to authorise access to a staff member's
personal file
Directors
s 46(4)(a)
Duty to develop and maintain a workforce plan that
describes the organisational structure of the Council
and specifies the projected staffing requirements for
Director People, Partnerships and
Performance

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 16
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
a period of at least 4 years and sets out measures to
seek to ensure gender equality, diversity and
inclusiveness
Manager People, Culture and Wellbeing
s 46(4)(b)
Duty to inform the Council before an organisational
restructure that will affect the capacity of the Council
to deliver the Council Plan is implemented
Director People, Partnerships and
Performance
Executive Manager Organisational Strategy
and Change
s 46(4)(c)
Duty to consult members of Council affected by a
proposed organisational restructure, before the
organisational restructure is implemented
Director People, Partnerships and
Performance
Executive Manager Organisational Strategy
and Change
Manager People, Culture and Wellbeing
s 46(5)
Duty to, in giving effect to gender equality, diversity
and inclusiveness, comply with any processes and
requirements prescribed by the regulations for the
purposes of this section of this Act
Director People, Partnerships and
Performance
Manager People, Culture and Wellbeing
s 46(6)
Duty to ensure that the Mayor, Deputy Mayor,
Councillors and members of Council staff have
access to the workforce plan
Director People, Partnerships and
Performance
Manager People, Culture and Wellbeing
s 47(6)
Duty to submit an annual report to the Council in
relation to the activities and performance of a
Community Asset Committee in respect of which the
members have been given a delegation under this
section
TBC

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 17
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 47(7)
Duty to keep a register of delegations under section
47 of this Act
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Governance and Legal Support Officer
s 48(1)
Power to appoint as many members of Council staff
as are required to enable the functions of the Council
under this Act or any other Act to be performed
Directors
Subject to section 48(6) prohibiting
appointment of a person who has
been a Councillor of the Council
within 2 years after the person
ceases to hold that office
s 48(2)
Duty to adopt and maintain a recruitment policy
addressing the matters listed in s 48(2)
Director People, Partnerships and
Performance
Manager People, Culture and Wellbeing
s 49(1)
Duty to develop and implement a code of conduct for
members of Council staff
Director People, Partnerships and
Performance
Manager People, Culture and Wellbeing
Must develop and implement the first
code of conduct within 6 months of
commencement of this section
s 49(4)
Duty to ensure that members of Council staff have
access to the code of conduct for members of
Council staff
Director People, Partnerships and
Performance
Manager People, Culture and Wellbeing

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 18
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 54(6)
Duty to ensure the preparation and maintenance of
agendas, minutes and reports of the Audit and Risk
Committee
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Risk and Compliance
Strategic Risk and Assurance Officer
s 97(1)
Duty to ensure that a quarterly budget report is
presented to the Council at a Council meeting which
is open to the public
Chief Financial Officer
Manager Finance
s 105
Power to designate a person as Principal Accounting
Officer
Chief Financial Officer
Manager Finance
s 109(2)
Duty to ensure that any report of the Council that
recommends entering into a procurement agreement
includes information in relation to any opportunities
for collaboration with other Councils or public bodies
which may be available
Chief Financial Officer
Manager Finance
s 121
Function of receiving application for land information
certificate
Chief Financial Officer
Manager Finance
Coordinator Revenue
Revenue and Rating Officer
s 122
Function of receiving acquisition notice
Chief Financial Officer
Manager Finance
Coordinator Revenue

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 19
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
Revenue and Rating Officer
s 130(7)
Duty to notify the Chief Municipal Inspector as soon
as practicable after the Chief Executive Officer
becomes aware that a relevant person, who is a
member of Council staff, has failed to disclose a
conflict of interest
Directors
Managers
s 130(8)
Duty to notify the Council if a relevant person, who is
not a Councillor or member of Council staff, fails to
disclose a conflict of interest and make a
recommendation to the Council as to the action that
is to be taken
Directors
Managers
s 132(1)
Power to nominate a 'nominated officer'
Not delegated
s 133
Function of receiving an initial personal interests
return
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Governance and Legal Support Officer
s 134
Function of receiving a biannual personal interests
return
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 20
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
Governance and Legal Support Officer
s 135(1)
Duty to prepare a summary of the personal interests
information disclosed in the last personal interests
return lodged with the Chief Executive Officer
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Governance and Legal Support Officer
s 135(3)
Duty to ensure the summary of personal interests is
published on the Council’s Internet site and available
for inspection at the Council office
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Governance and Legal Support Officer
s 136(1)
Duty to ensure that personal interests return are kept
in accordance with the Public Records Act 1973
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Governance and Legal Support Officer
s 136(2)
Duty to ensure that only the ‘specified persons’ have
access to or can inspect a personal interests return
Director People, Partnerships and
Performance
Manager Governance and Risk

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 21
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
Coordinator Legal, Governance and
Integrity
Governance and Legal Support Officer
s 150(1)
Duty to appoint the Councillor Conduct Officer and
notify the Principal Councillor Conduct Registrar of
the appointment
Not delegated
s 230(16)
Duty to summon a Council Meeting within 14 days
after the public declaration of the election result
Not delegated
s 240(10)
Duty to send notice which includes the information
prescribed by the regulations to each person who
was enrolled on the previous voters' roll under
section 244 or 245 of this Act
Chief Financial Officer
Manager Finance
Coordinator Revenue
s 240(11)
Duty to send notice which includes the information
prescribed by the regulations to each person who
was enrolled on the previous voters' roll under
section 14, 15 or 16 of the Local Government Act
1989
Chief Financial Officer
Manager Finance
Coordinator Revenue
s 240(12)
Duty to send notice which includes the information
prescribed by the regulations to each person who
was enrolled on the previous voters' roll under
section 243 of this Act
Chief Financial Officer
Manager Finance
Coordinator Revenue
s 246(1)
Duty to enrol a person following receipt of a written
application for enrolment unless she or he believes
the personal is not entitled to be enrolled
Chief Financial Officer
Manager Finance

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 22
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
Coordinator Revenue
s 246(2)
Power to refuse enrolment and duty to give written
reasons for refusal application for enrolment
Chief Financial Officer
Manager Finance
Coordinator Revenue
s 246(3)
Power to request information orally or in writing to
enable her or him to determine a person’s eligibility
for enrolment
Chief Financial Officer
Manager Finance
Coordinator Revenue
s 246(4)
Power to require information to be given in writing
and signed by the person giving the information
Chief Financial Officer
Manager Finance
Coordinator Revenue
s 247(3)
Power to decide whether address should be placed
on voters’ roll and to then take action accordingly
Chief Financial Officer
Manager Finance
Coordinator Revenue
s 247(4)
Duty to notify the person in writing of a decision to
grant or refuse a request to remove the person’s
address from Council voters’ roll
Chief Financial Officer
Manager Finance
Coordinator Revenue
s 248(1)
Duty to supply to the Victorian Electoral Commission
list of voters who appear to be entitled to be enrolled
as ratepayers or corporation representatives and any
information required by the Victorian Electoral
Commission to compile or amend the voters’ roll
Director People, Partnerships and
Performance
Manager Governance and Risk
Chief Financial Officer
Manager Finance

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 23
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
s 248(2)
Power to include in the list supplied to the Victorian
Electoral Commission people whose address on the
rate notice is outside of the municipal district
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
For the purposes of section 243
s 254(1)
Power to use the Council voters’ roll for
communicating or consulting the local community on
the performance of the Council’s functions
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
Subject to section 254(2)(a) and (b)
s 254(2)
Duty to obtain undertaking
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
s 254(4)
Power to request the Victorian Electoral Commission
to provide a copy of the voters’ roll
Director People, Partnerships and
Performance

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 24
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
s 258(8)
Duty to notify the Minister and the Victorian Electoral
Commission that an extraordinary vacancy has
occurred within 3 days of receiving a written
resignation from a Councillor or becoming aware of
an extraordinary vacancy
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
s 306(1)
Function of receiving election campaign donation
return
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
s 307(1)(a)
Duty to submit a report to the Minister specifying
details of the candidates in the election and who
submitted an election campaign donation return
within 14 days after the period specified in section
360(1)
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 25
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 307(2)
Duty to provide a summary of each election
campaign donation return given to the Chief
Executive Officer on the Council’s Internet site
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
s 307(3)
Duty to ensure that a summary of the return is made
available on the Council's Internet
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
s 308(2)
Duty to ensure that a summary of an election
campaign donation return is made available on the
Council’s Internet site until the close of the roll for the
next general election
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
Coordinator Council Business
s 308(3)
Duty to ensure that a copy of an election campaign
donation return is available for inspection at the
Council’s office for a period of 4 years from the date
specified in section 360(1)
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 26
LOCAL GOVERNMENT ACT 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
Coordinator Council Business
s 313(2)
Power to represent the Council in all respects as
though the person was the party concerned in any
proceedings in which the Council is a party or has an
interest
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity
s 324(2)
Power to sign a certificate certifying any matter
relating to the contents of any document kept by a
Council
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and
Integrity

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 27
PLANNING AND ENVIRONMENT ACT 1987
Column 1
Column 2
Column 3
Column 4
PROVISION
MATTER DELEGATED
DELEGATE
CONDITIONS and LIMITATIONS
s.140
power to certify copies of instruments,
documents, maps or plans under this Act
Director City Futures
Manager City Development Services
s.141
power to provide evidentiary statement
pertaining to land use and permits under this
Act
Director City Futures
Manager City Development Services
s.142
power to provide evidentiary statement
pertaining to s 173 agreements under this Act
Director City Futures
Manager City Development Services

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 28
PUBLIC HEALTH AND WELLBEING ACT 2008
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s.226(2) power to sign evidentiary certificates under this
Act
Director City Futures
Manager City Regulatory Services
Manager City Regulatory Services
Prosecution Officer

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 29
PUBLIC INTEREST DISCLOSURES ACT 2012
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 12(2)
Function of receiving a disclosure
Manager Governance and Risk
Protected Disclosure Coordinator

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 30
ROOMING HOUSE OPERATORS ACT 2016
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s. 4
function of liaising with Business Licensing
Authority
Director City Futures
Manager City Regulatory Services
s.15(1)
duty to provide information to Business
Licensing Authority on request
Director City Futures
Manager City Regulatory Services
s. 15(2)
Authority to make any inquiries in relation to
the application considered appropriate to
enable the proper consideration of the
application
Director City Futures
Manager City Regulatory Services
s.15(2)
duty to give a report to Business Licensing
Authority on inquiries made in response to
request under s.15(1)
Director City Futures
Manager City Regulatory Services
s.24(2)
duty to give a report to Business Licensing
Authority on inquiries made in response to
request under s.24(1)
Director City Futures
Manager City Regulatory Services

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 31
SERVICE VICTORIA ACT 2018
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s.5(2)
function of receiving a copy of the agreement
made under s.5(1)
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
s.5(4)
function of receiving a copy of a notice under
s.5(3)
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
s.6
duty to use best endeavours to give effect to
a notice under s.5(3) which applies to Council
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
s.7(3)
function of receiving a copy of the agreement
made under s.7(1)
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
s.7(4)
function of receiving a copy of a notice under
s.7(3)
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
s.8(2)
power to delegate the transferred customer
service function to any person or class of
person employed by, or acting on behalf of,
the service agency from which the function is
transferred
Not delegated

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 32
SERVICE VICTORIA ACT 2018
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s.9A(1)
power to agree in writing for the Service
Victoria CEO to perform a customer service
function
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
s.10(2)
function of receiving a copy of the agreement
made under s.10(1)
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
S.10(4)
function of receiving a copy of a notice under
s.10(3)
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
s.11
duty to use best endeavours to give effect to
a notice under s.10(3) which applies to
Council
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
s.12(3)
function of receiving a copy of the agreement
made under s.12(1)
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
s.12(4)
function of receiving a copy of a notice under
s.12(2)
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 33
SERVICE VICTORIA ACT 2018
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s.13(2)
power to delegate the transferred identity
verification function to any person or class of
person employed by, or acting on behalf of,
the service agency from which the function is
transferred
Not delegated
s.14A(1)
Power to agree in writing for the Service
Victoria CEO to perform an identity
verification function
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
s.24A(2)(a)
Function of agreeing on form of delivery
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
s.47A(1)
Power to enter into an agreement with
Service Victoria
CEO for Service Victoria CEO to establish
and maintain
a database for the purpose of recording
information for
the purpose of recording information
Note: Minister must approve the
establishment and maintenance of a
database
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance
Note: Minister must approve the
establishment and maintenance of a
database
s.47G(1)
Power to request the Service Victoria CEO
to, in whole
or in part:
(a) close a database established or
maintained under s
47A
Executive Manager Organisational Strategy
and Change
Director People, Partnerships and
Performance

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 34
SERVICE VICTORIA ACT 2018
Column 1
Column 2
Column 3
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
(b) transfer the database
(c) with agreement of another service
agency, transfer
the database to the other agency or related
party

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 35
SHERIFF ACT 2009
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s. 54
Power to exempt Council from providing
information to the Sheriff otherwise authorised
by a warrant if exceptional circumstances
apply
Director People, Partnerships and
Performance

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 36
TOBACCO ACT 1987
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 36
Power to nominate a person to be appointed
an inspector
Director People, Partnerships and
Performance
All statutory appointments and
authorisations to be made by Council
resolution (Where required) or by Chief
Executive Officer or Director People,
Partnerships and Performance on
recommendation of relevant Director or
Manager

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 37
VALUATION OF LAND ACT 1960
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s 3(5)(ba) Power to request valuations of land
Chief Financial Officer
Manager Finance
Manager City Strategy
Coordinator Strategic Planning

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 38
VICTORIAN DATA SHARING ACT 2017
Column 1
Column 2
Column 3
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s.8(1)
function of receiving a written notice to
provide the Chief Data Officer with data
held by Council, and data that is specified
in the Chief Data Officer’s notice
Director Infrastructure and City Services
Manager Asset and Property Services
Chief Information Officer
ICT Strategy and Delivery Lead
S9(2)
Authority to respond to the Chief Data
Officer within 10 business days of the date
of receiving the notice given under s.8 or
within any longer period as agreed by the
Chief Data Officer
Director Infrastructure and City Services
Manager Asset and Property Services
Subject to the condition that the delegate
exercising delegated authority consults
with the Senior Freedom of Information
and Privacy Officer prior to responding
to the Chief Data Officer
s.11(1)
function of receiving a written notice to
provide information about Council’s data
holding
Director Infrastructure and City Services
Manager Asset and Property Services
Chief Information Officer
ICT Strategy and Delivery Lead
s.15(1)
power to disclose identifiable data to the
Chief Data Officer in response to a request
under s 8
Director Infrastructure and City Services
Manager Asset and Property Services
Chief Information Officer
ICT Strategy and Delivery Lead
in accordance with s 5
Subject to the condition that the delegate
exercising delegated authority consults
with the Senior Freedom of Information
and Privacy Officer prior to responding
to the Chief Data Officer

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 39
s.15(2)
power to disclose identifiable data to a data
analytics body for the purpose of data
integration
Director Infrastructure and City Services
Manager Asset and Property Services
Chief Information Officer
ICT Strategy and Delivery Lead
in accordance with s 5
Subject to the condition that the delegate
exercising delegated authority consults
with the Senior Freedom of Information
and Privacy Officer prior to responding
to the Chief Data Officer
s.21
duty to inform the Chief Data Officer of the
secrecy provisions which apply to the
disclosed data
Director Infrastructure and City Services
Manager Asset and Property Services
Chief Information Officer
ICT Strategy and Delivery Lead
Subject to the condition that the delegate
exercising delegated authority consults
with the Senior Freedom of Information
and Privacy Officer prior to responding
to the Chief Data Officer

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 40
VICTORIAN INSPECTORATE ACT 2011
Column 1 Column 2
Column 4
PROVISION THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
s.87(2)
function of responding to adverse material the
Victorian Inspectorate intends to include in a
report
Director People, Partnerships and
Performance
Manager Governance and Risk
s.91(2)
function of responding to adverse material the
Victorian Inspectorate intends to include in
annual report
Director People, Partnerships and
Performance
Manager Governance and Risk

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 41
LOCAL GOVERNMENT (ELECTORAL) REGULATIONS 2020
Column 1
Column 2
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
r 15(1)
Duty to provide details of a person’s entitlement
to be enrolled as a ratepayer on the voters’ roll
Director People, Partnerships and
Performance
Manager Governance and Risk
r 15(2)
Power to exchange relevant information to
enrolment entitlements with the VEC
Director People, Partnerships and
Performance
Manager Governance and Risk
r 18
Duty to maintain a list of silent voters
Director People, Partnerships and
Performance
Manager Governance and Risk
Chief Financial Officer
Manager Finance
Coordinator Revenue
r 19
Duty to ensure that only authorised persons
have access to details of silent voters
Director People, Partnerships and
Performance
Manager Governance and Risk
Chief Financial Officer
Manager Finance
Coordinator Revenue

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 42
r 33
Duty to cause the Local Government Candidate
Training to be conducted
Director People, Partnerships and
Performance
Manager Governance and Risk
r 34
Function of receiving prescribed information
from person undertaking Local Government
Candidate Training
Director People, Partnerships and
Performance
Manager Governance and Risk
r 35
Duty to keep a register of attendance
Director People, Partnerships and
Performance
Manager Governance and Risk
Note: this provision will come into
force on 13 July 2020
r 36(2)
Duty to comply with notice under subsection (1) Director People, Partnerships and
Performance
Manager Governance and Risk
Note: this provision will come into
force on 13 July 2020
r 83
Duty to submit report on election received by the
VEC to Council
Director People, Partnerships and
Performance
Manager Governance and Risk
Note: this provision will come into
force on 13 July 2020

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 43
LOCAL GOVERNMENT (GOVERNANCE AND INTEGRITY) REGULATIONS 2020
Column 1
Column 2
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
r 5(b)
Power to approve the taking of the oath or
affirmation of office by means of an audio visual
link for the purposes of s 30 of the
Local
Government Act 2020
Director People, Partnerships and
Performance

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 44
LOCAL GOVERNMENT (LAND INFORMATION) REGULATIONS 2021
Column 1
Column 2
Column 4
PROVISION
THING DELEGATED
DELEGATE
CONDITIONS & LIMITATIONS
r 5(2)
Power to sign a land information certificate
Chief Financial Officer
Manager Finance
Coordinator Revenue
Team Leader Rates
Revenue Officer

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 45
BRIMBANK GOVERNANCE RULES 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
MATTER DELEGATED
DELEGATE
CONDITIONS and LIMITATIONS
cl 4.1
duty to facilitate the election of Mayor in
accordance with the
Local Government Act
2020
, Governance Rules 2020 and Councillor
Code of Conduct
Not delegated
cl. 6.1
Power, duty and function to conduct election
for the office of Mayor
Not delegated
cl. 81.1
duty to ensure the security of Council’s
common seal at all times
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Legal, Governance and Integrity
Coordinator Council Business
Governance and Legal Support Officer
Council Business Officer
cl 13.3
duty to convene meeting of Council as
specified in notice lodged by Mayor or at least
five Councillors
Director People, Partnerships and
Performance
Manager Governance and Risk
cl. 14.2
function of receiving request for delivery of
Council Meeting agendas in relation to a
Councillor who has been granted leave of
absence but has requested the Chief
Executive Officer in writing to continue to
deliver Council Meeting agendas
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Council Business

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 46
BRIMBANK GOVERNANCE RULES 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
MATTER DELEGATED
DELEGATE
CONDITIONS and LIMITATIONS
cl. 16.3
cl. 18.2
duty to give Councillors notice of the date,
time, place and business remaining to be
considered at meeting adjourned under clause
16, 17 or 18
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Council Business
cl. 20.1
power to cancel or postpone a Council meeting
Any Director
Only in case of an emergency
necessitating the cancellation or
postponement
cl. 20.2
duty to present to next Ordinary meeting of
Council a written report on the exercise of the
power conferred by clause 23(1)
Director People, Partnerships and
Performance
cl. 21
power to determine order of business so as to
facilitate and maintain open, efficient and
effective processes of government
Director People, Partnerships and
Performance
Manager Governance and Risk
cl. 25.2
function of receiving a proposal that a matter
be considered for admission as urgent
business
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Council Business
cl. 27.1
function of receiving notice of motion for
consideration at a Council meeting
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Council Business
cl. 27.4
duty to reject any notice of motion for any of
the reasons specified in cl 27.4
Director People, Partnerships and
Performance

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 47
BRIMBANK GOVERNANCE RULES 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
MATTER DELEGATED
DELEGATE
CONDITIONS and LIMITATIONS
cl. 27.5
power to reject any notice of motion that
relates to a matter that can be addressed
through the operational service request
process
Director People, Partnerships and
Performance
cl. 27.4.9 duty to give the Councillor who lodged the
notice of motion an opportunity to amend it
prior to rejection if practical to do so
Director People, Partnerships and
Performance
cl. 27.4.10 duty to determine whether a notice of motion
has been amended satisfactorily and, if it has
not, notify in writing any Councillor whose
notice of motion has been rejected of the
rejection and the reasons for the rejection
Director People, Partnerships and
Performance
cl. 27.7
duty to cause all notices of motion to be
numbered, dated and entered in the notice of
motion register in the order in which they were
received
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Council Business
Council Business Officer
cl. 47.1
function of receiving notice of rescission from
Councillor
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Council Business

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 48
BRIMBANK GOVERNANCE RULES 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
MATTER DELEGATED
DELEGATE
CONDITIONS and LIMITATIONS
cl. 47.3
Duty to defer implementing a resolution which
has not been acted upon and is the subject of
a notice of rescission which has been
delivered or sent to the Chief Executive Officer
(or delegate) in accordance with 47.1
Directors
Subject to the condition that deferring
implementation of the resolution must
not have the effect of:
depriving the resolution of its
usefulness; or
placing the Council at significant
legal, financial or other risk.
cl 57.6
duty to cause a question submitted to Public
Question Time in a language other than
English to be translated to English
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Council Business
Council Business Officer
cl. 57.10 Function of responding to a question submitted
and accepted in accordance with the ‘public
question time’ provisions
Not delegated
cl. 57.17 power to require that a question to be put on
notice
Any Director
Subject to the condition that the Chair
has authorised the Chief Executive
Officer to determine when a question
will be taken on notice.
cl 58.8
duty to consider a petition relating to an
operational matter
Any Director

image
S8 Instrument of Delegation of CEO powers, duties and functions – June 2023
Page 49
BRIMBANK GOVERNANCE RULES 2020
Column 1
Column 2
Column 3
Column 4
PROVISION
MATTER DELEGATED
DELEGATE
CONDITIONS and LIMITATIONS
cl. 71.1
power to arrange for a member or members of
the public or representatives of an organisation
to address Council or a Delegated Committee
Director People, Partnerships and
Performance
Power to be exercised in consultation
with the Mayor
cl. 69.1
duty to take the minutes of a Council Meeting
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Council Business
Council Business Officer
cl. 69.2
duty to make the unconfirmed minutes of a
Council Meeting available to Councillors and
members of the public
Director People, Partnerships and
Performance
Manager Governance and Risk
Coordinator Council Business
Council Business Officer
unconfirmed minutes are to be made
available to Councillors within 3
business days of a Council meeting
and to members of the public within 4
business days