Brimbank Council Meeting No. 635 16 July 2024
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12.12
Contract No. 21/3092 - Fleet Repairs Maintenance And Supply Of Spare Parts - Extension Of Contract
12.12
Contract No. 21/3092 - Fleet Repairs Maintenance and
Supply of Spare Parts - Extension of Contract
Directorate
Infrastructure and City Services
Director
Chris Leivers
Manager
Tom Razmovski
Attachment(s)
1. CONFIDENTIAL REDACTED - Contract Extension Report
[
12.12.1
- 4 pages]
Purpose
For Council to consider the extension of Contract No. 21/3092 - Fleet Repairs,
Maintenance and Supply of Spare Parts, for a one-year period.
Officer Recommendation
That Council:
a. Approves extension of Contract No. 21/3092 - Fleet Repairs, Maintenance
and Supply of Spare Parts for a period of one year to 21 December 2025,
in accordance with the tendered Schedules of Rates, at Confidential
Attachment 1 to this report, for an estimated contract value of $606,850
(including GST), to a panel of contractors comprising:
Panel Repairs
•
McIntyre Auto Repair
•
Airport West Panel Care
•
Sheen Panel Service
•
SPS Docklands Pty Ltd
Auto Electrical Services
•
Glenpage Pty Ltd
Repairs & Maintenance - Compactors
•
Superior Pak Pty Ltd
Repairs & Maintenance - Mowers
•
Dawn Mowers Pty Ltd
Spare Parts (Mowers)
•
AMS Outdoor Power Products Pty Ltd
•
Dawn Mowers Pty Ltd
Oil and Lubricants
•
Valvoline Australia Pty Ltd
Spare Parts (Compactors)
•
Superior Pak Pty Ltd
b. Assigns the Chief Executive Officer delegated authority to approve the
remaining one-year Contract extension option, subject to the
performance and competitive pricing of the contractor.
Brimbank Council Meeting No. 635 16 July 2024
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Background
Council, at its Meeting 14 December 2021, awarded Contract No. 21/3092 - Fleet
Repairs, Maintenance and Supply of Spare Parts (Contract) for three (3) years with the
option to extend up to two (2) further one (1) year periods at the discretion of Council
and subject to satisfactory performance over the initial period.
Contract No. 21/3092 - Fleet Repairs, Maintenance and Supply of Spare Parts (Contract)
is a Schedule of Rates Contract and forms part of the Operational Program funded
through Council’s annual Operational Budget.
The Contract engages a panel of service providers and suppliers to provide panel repairs,
compactor repairs and maintenance, auto electrical repairs, mower repairs and
maintenance and supply of spare parts and lubricants for its entire fleet.
The Contract panel consists of the following service providers and suppliers:
Panel Repairs
•
McIntyre Auto Repair
•
Airport West Panel Care
•
Sheen Panel Service (South Melbourne)
•
SPS Docklands Pty Ltd
Auto Electrical Services
•
Glenpage Pty Ltd
Repairs & Maintenance - Compactors
•
Superior Pak Pty Ltd
•
Repairs & Maintenance - Mowers
•
Dawn Mowers Pty Ltd
Spare Parts (Mowers)
•
AMS Outdoor Power Products Pty Ltd
•
Dawn Mowers Pty Ltd
Oil and Lubricants
•
Valvoline Australia Pty Ltd
Spare Parts (Compactors)
•
Superior Pak Pty Ltd
The initial term of the Contract is due to expire on 21 December 2024, with one (1) year
extension option remaining.
This report recommends exercising the option to extend the Contract for a one (1) year
period to 21 December 2025.
Matters for Consideration
This report is presented to Council to consider the Contract extension assessment and
recommendation to extend the Contract for a further one (1) year period and assign the
Chief Executive Officer delegated authority to approve the remaining one (1) year
Contract extension option, subject to the performance and competitive pricing of the
contractor.
The Contract Evaluation Report is at
Confidential Attachment 1
.
Brimbank Council Meeting No. 635 16 July 2024
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Implementation
Subject to Council approval, the Contract will be extended for a one year from
21 December 2024 to 21 December 2025.
Community Engagement
Not applicable. No community engagement required.
Consultation was undertaken with relevant Council departments to ensure the
Contract services align with, and best support community users and meet Council’s
requirements.
Collaboration
There was no need or opportunities for collaboration with other Councils or public bodies
for this Contract extension.
Resource And Risk Implications
The funding requirements for the period 1 July 2024 to 20 December 2024 has been
included in the draft 2024/2025 budget for consideration.
The funding requirements for the extension period 21 December 2024 to 30 June 2025
has been included in the draft 2024/2025 annual budget process for consideration.
The funding requirements for the extension period 1 July 2025 to 21 December 2025 will
be referred to the 2025/2026 annual budget process for consideration.
Community:
potential impact on community, including public trust and customer
service impact
• Yes - Provisions within this Contract enable Council to deliver a range of services
requiring the use of fleet vehicles and plant.
Financial:
significant financial impacts
• Yes - Budget expenditure is from Council funding, from the Operational budget, subject
to Council approval.
Regulatory:
legal, legislative or regulatory implications including the rights/obligations
of stakeholders
• Yes - Provisions within this Contract enable Council’s fleet to meet roadworthy and
operational requirements.
Safety
: health, safety or duty of care impacts
• Yes - Provisions within this Contract enables Council’s fleet to meet all required safety
standards and operational requirements.
There are no Environmental risks identified.
Legislation/Council Plan/Policy Context
This report supports the Council Plan 2021-2025 strategic direction and objective of:
4. Leadership and Governance - A high performing organisation that enacts the
vision and decisions of Council through the delivery of quality and innovative
services - A fairer place for all
• High Performing and Accountable - Our workforce strive to enhance services and
liveability for the Brimbank community.
Brimbank Council Meeting No. 635 16 July 2024
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This report complies with Procurement Policy and the
Local Government Act 2020 (the
Act)
Council officers contributing to the preparation and approval of this report, have no
conflicts of interests to declare.
