Council Meeting

Minutes

Meeting No. 638

15 October 2024

Commenced at 6.06pm

Council Chamber

301 Hampshire Road, Sunshine,

Victoria

Fiona Blair

Chief Executive Officer

18 October 2024

Brimbank Council Meeting No. 638 - 15 October 2024

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Council

Cr Ranka Rasic

Mayor

Cr Jae Papalia

Deputy Mayor

Cr Victoria Borg

Cr Sarah Branton

Cr Thuy Dang

Cr Sam David

Cr Maria Kerr

(Apology)

Cr Bruce Lancashire

Cr Jasmine Nguyen

Cr Thomas O’Reilly

Cr Virginia Tachos

Municipal Monitors

Ms Janet Dore

Municipal Monitor

Ms Penelope Holloway Municipal Monitor

Executive Leadership Team

Ms Fiona Blair

Chief Executive Officer

Ms Lynley Dumble

Director Community Wellbeing

Ms Georgie Hill

Director People, Partnerships and Performance

Mr Chris Leivers

Director Infrastructure and City Services

Mr Mark Stoermer

Director Corporate Services

Mr Kelvin Walsh

Director City Futures

Governance Team

Mr Danny Bilaver

Manager Governance and Risk

Mr Tony Vo

Coordinator Council Business

Ms Natalie Horvatic

Council Business Officer

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Table of Contents

1 Opening (Including Acknowledgement Of Country) ......................................3

2 Council Commitment.....................................................................................3

3 Apologies/Leave Of Absence ........................................................................3

4 Disclosure Of Conflicts Of Interest ................................................................3

5 Designation Of Items As Confidential ...........................................................3

6 Officer Reports .............................................................................................4

6.1 Brimbank City Council Annual Report 2023- 2024 ...................................4

7 Urgent Business............................................................................................7

8 Confidential Business....................................................................................7

Suspension Of Standing Orders .........................................................................7

Resumption Of Standing Orders.........................................................................7

9 Meeting Closure ............................................................................................8

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1 Opening (Including Acknowledgement Of Country)

The Mayor, Cr Ranka Rasic, opened the meeting at 6.06pm and welcomed all in

attendance.

The Mayor stated:

On behalf of Brimbank City Council, I respectfully acknowledge and recognise the

Wurundjeri and Bunurong Peoples as the Traditional Custodians of this land and pay

respect to their Elders, past, present and future.

2 Council Commitment

The Mayor, on behalf of the Council, read the Council Commitment:

As the Council, we will act in the best interests of the Brimbank community and consider

the immediate and long term impacts of our decisions. We will make these decisions

fairly and without bias.

We will uphold all of our obligations under the laws of Victoria and Council’s local laws,

and will act in accordance with our Code of Conduct.

3 Apologies/Leave Of Absence

The Mayor noted that Cr Maria Kerr submitted an apology for this meeting.

4 Disclosure Of Conflicts Of Interest

Cr Thomas O'Reilly indicated they would raise a conflict of interest in relation to Item

6.1.

5 Designation Of Items As Confidential

Nil.

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6 Officer Reports

6.1

Brimbank City Council Annual Report 2023- 2024

6.1

Brimbank City Council Annual Report 2023- 2024

Directorate

People, Partnerships and Performance

Director

Georgie Hill

Manager

Rachel Deans

Attachment(s)

1. Brimbank City Council Draft Annual Report 2023-2024

[

6.1.1

- 215 pages]

Purpose

For Council to consider adopting the Brimbank City Council Annual Report 2023-2024 at

Attachment 1

.

Officer Recommendation

That Council:

a. Adopts the Brimbank City Council Annual Report 2023-2024, at

Attachment 1

to

this report.

b. Notes that subject to adoption, a copy of the Annual Report 2023-2024 will be

published on Council’s website.

Notes that the recommended decision is not a prohibited decision as set out in

section 69(2) of the

Background

Section 98(1) of the

(

) requires councils to prepare

an annual report for each financial year, including a Report of Operations, audited

Financial Statements and Performance Statement. The annual report must be presented

to a council meeting (open to the public) by 31 October 2024.

Under

, councils are no longer required to forward a copy of their Annual Report

to the Minister for Local Government. Brimbank City Council has previously provided the

Minister for Local Government with a copy of its Annual Report, and will forward a copy

of the 2023-2024 Annual Report following adoption.

The Financial Statements 2023-2024 and Performance Statement 2023-2024, required

to be included in the Annual Report, were adopted in principle at the Council Meeting on

15 September 2024.

The Annual Report meets the State Government’s performance reporting framework that

became mandatory on 1 July 2014. All councils are required to report results as part of

their Annual Report. The framework was introduced to ensure all councils consistently

measure and report on their performance. The Annual Report also follows the Local

Government Better Practice Guide Report of Operations 2023-2024, published by the

Department of Jobs, Precincts and Regions.

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Matters for Consideration

Options

A. For Council to adopt the Annual Report 2023-2024 at

Attachment 1

.

Analysis

The Brimbank City Council Annual Report 2023–2024 examines and reports on our

strategic, operational and financial performance for the financial year 1 July 2023 to

30 June 2024. It is an essential document demonstrating to our community how we

performed in delivering our services.

In the report, you will find the following sections:

Welcome and Introduction

Here, you will find a yearly summary from the CEO and a snapshot of our community.

A Year in Review

This area lists key challenges and what matters to Brimbank now and into the future,

elected Councillors, how we engaged with community and Council’s significant highlights

and achievements of the year.

Our People

Outlines our workforce make-up and the people who lead them and our organisation

structure.

Our Performance

Details how we deliver our vision for Brimbank through meeting our Council Plan 2021-

2025 critical strategic objectives: Wellbeing and Belonging; Pride and Participation;

Liveable and Connected; Sustainable and Green; Growing and Transforming; Earning

and Learning.

Governance, Management and Transparency

Provides information about governance, including council meetings, local laws,

committees and audits, as part of our commitment to providing good governance and

ensuring that our operations are open, transparent and accountable.

Performance Statement

Highlights our Performance Statements and the Victorian Auditor General’s (VAGO)

Report on our performance.

Financial Report

Sets out how we have applied the financial management principles in the

, including the audited performance and financial statements that

we are required by law to provide.

Community Engagement

Following adoption, a copy of the Annual Report 2023-2024 will be made available to

community for viewing on the Council’s website.

Resource And Risk Implications

Resource requirements can be met within the Annual Budget 2024/2025.

Regulatory:

legal, legislative or regulatory implications including the rights/obligations

of stakeholders

• Yes – complies with the Local Government Act 2020.

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There are no Community, Environmental, Financial or Safety risks identified.

Legislation/Council Plan/Policy Context

This report supports the Council Plan 2021-2025 strategic direction and objective of:

1. People and Community - A welcoming, safe and supported community - An

inclusive place for all

• Wellbeing and Belonging - Responsive services that support mental and physical

wellbeing

• Pride and Participation - Community and cultural connections built through social and

artistic expression

2. Places and Spaces - Liveable and connected neighbourhoods that support

healthy and sustainable futures - A green place for all

• Liveable and Connected - Inviting and liveable spaces and facilities, connected so

people can get around

• Sustainable and Green - Protect natural environments for current and future

generations

3. Opportunity and Prosperity - A future focused, transforming city where all

have opportunities to learn and earn - A prosperous place for all

• Growing and Transforming - Optimise community opportunities through infrastructure

innovation and investment

• Earning and Learning - Everyone has access to education, training and lifelong learning

to support their aspirations

4. Leadership and Governance - A high performing organisation that enacts the

vision and decisions of Council through the delivery of quality and innovative

services - A fairer place for all

• Engaged and Responsive - Community insights are valued to enhance connection and

engagement with Council

• High Performing and Accountable - Our workforce strive to enhance services and

liveability for the Brimbank community.

Council officers contributing to the preparation and approval of this report, have no

conflicts of interests to declare.

Resolution

Moved Cr Victoria Borg/Seconded Cr Jae Papalia

That Council:

a. Adopts the Brimbank City Council Annual Report 2023-2024, at

Attachment 1 to this report.

b. Notes that subject to adoption, a copy of the Annual Report 2023-2024

will be published on Council’s website.

c. Notes that the recommended decision is not a prohibited decision as set

out in section 69(2) of the

CARRIED