Brimbank Council Meeting No. 641 - 10 December 2024

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12.5

Appointment To Committees

12.5

Appointment to Committees

Directorate

People, Partnerships and Performance

Director

Georgie Hill

Manager

Danny Bilaver

Attachment(s)

Nil

Purpose

For Council to consider appointments to Committees and changes to committee

representation.

Officer Recommendation

That Council:

a. Appoints until Council resolves otherwise:

i.

Councillor ___________ as Chair and Councillor ___________ as

representative, to the Brimbank Aboriginal and Torres Strait

Islander Consultative Committee.

ii. Councillor ___________ as Chair, and Councillors ___________

and ___________ as representatives, to the Brimbank Arts

Advisory Committee.

iii. Councillors ___________ and ___________ as representatives,

to the Brimbank Economic and Employment Advisory Group.

iv. Councillor ___________ as co-Chair, and Councillor

___________ as representative, to the Brimbank Youth Council.

v. Councillors ___________, ___________, ___________, and

___________ as representatives, to the Chief Executive Officer

Employment Matters Committee.

vi. Councillor ___________ as co-Chair, and Councillors

___________ and ___________ as representatives, to the

Disability Advisory Committee.

vii. Councillor ___________ as co-Chair and Councillor ___________

as representative, to the Safety and Wellbeing Partnership.

viii. Councillors ___________ and ___________ as representatives

and Councillor ___________ as substitute, to the St Albans Town

Centre Partnership Group.

ix. Councillor ___________ as representative, to the Sunshine Town

Centre Partnership Group.

x. Councillors ___________ and ___________ as representatives,

to the yaluk barring park Consultative Committee.

xi. Councillor ___________ as delegate and Councillor ___________

as substitute, to the Brimbank Community Fund Advisory

Committee.

xii. Councillors ___________ and ___________ as delegates, to the

Brooklyn Community Representative Group.

xiii. Councillor ___________ as delegate, and Councillor

___________ as substitute, to the Calder Highway Improvement

Committee.

Brimbank Council Meeting No. 641 - 10 December 2024

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xiv. Councillor ___________ as delegate and Councillor ___________

as substitute, to the Local Government Working Group on

Gambling.

xv. Councillor ___________ as delegate and Councillor ___________

as substitute, to the Metropolitan Transport Forum.

xvi. Councillor ___________ as delegate, and Councillor

___________ as substitute delegate, to the Municipal Association

of Victoria (MAV).

xvii. Councillor ___________ as delegate and Councillors

___________ and ___________ as substitutes, to the Western

Melbourne Tourism.

b. Discontinues the operation of the Heritage Advisory Committee, the

Brooklyn Industrial Precinct Committee and the Social Justice Coalition –

Strategic Implementation Group.

c. Notes that Council will no longer appoint a Councillor delegate to the

Melbourne Regional Landfill Community Reference Group.

Background

Committees

Council has established a range of internal advisory committees to which it appoints

Council representatives. Council is also invited to participate on external committees

convened by other organisations and bodies, to which it appoints Council delegates.

The role of the Council representative or delegate is defined in the Terms of Reference

for each committee, and is, broadly, to represent the issues facing, and position of

Council.

Matters for Consideration

Committee Appointments

Council has established a range of internal advisory committees to which it appoints

Council representatives. Council is also invited to participate on external committees

convened by other organisations and bodies, to which it appoints delegates. The role of

the Council representative or delegate is defined in the Terms of Reference for each

committee, and is, broadly, to represent the issues facing, and position of Council.

Council generally reviews appointments of Council representatives and delegates to

committees on an annual basis.

At the Council Meeting on 20 November 2024, Council appointed Council delegates and

representatives to the LeadWest Joint Delegated Committee and the Audit and Risk

Committee.

It is recommended that Council appoints Council delegates and representatives to the

remaining of the committees.

Committees Proposed to be Discontinued

The following committees are recommended for discontinuation due to low attendance,

resource constraints, and the availability of alternative forums or processes to address

the relevant issues.

.

The Brooklyn Industrial Precinct Committee has faced low attendance from industry

members, despite accommodating their preferred meeting times, dates, and formats.

The committee's aim to engage businesses for site development has been challenging to

progress due to declining participation. Since COVID-19, actions arising from these

meetings have been minimal and could be addressed more efficiently via direct

communication or confirm action requests. Additionally, there are alternative forums,

such as the Brimbank Community Representative Group, to address precinct issues, and

other networking opportunities for businesses, such as Brimbank Business Link Meet

ups, making the loss of this committee negligible.

Future actions (subject to adoption of recommendation):

•

Promote alternative business networking forums through Economic

Development.

•

Support the Brimbank Community Representative Group as a platform for

residents and industry to discuss air quality concerns.

The Social Justice Coalition – SIG has faced limited engagement from stakeholder

participants, indicating insufficient interest in its current form. It is recommended that

Council ceases the operation of the Social Justice Coalition – Strategic Implementation.

Future actions (subject to adoption of recommendation):

•

Reassess engagement processes with key stakeholders on shared social justice

priorities in line with the review of Council’s Social Justice Charter and strategic

approach in 2025.

•

Explore alternative frameworks or working groups that could support social

justice initiatives with a structure and focus that better align with Council

priorities. This approach allows for an adaptable structure that would more

effectively support social justice objectives and align with Council interests and

community needs.

•

Existing SIG community organisation representatives will be invited to join the

Brimbank Service Providers Network and Safety Wellbeing Partnership, which

serve similar purposes to the SIG and provide opportunity for ongoing

collaboration between partners and Council.

, Council Plan 2021-2025, S5 Instrument of

Delegation to the Chief Executive Officer, S7 Instrument of Sub-Delegation by the Chief

Executive Officer, Model Councillor Code of Conduct 2024 and Procurement Policy.

Council officers contributing to the preparation and approval of this report, have no

conflicts of interests to declare.

Section 129 of the

provides that a conflict of interest does

not arise in relation to a decision by a Councillor on a matter or in a circumstance that is

prescribed to be exempt by the

. Regulation 7(1) prescribes the following are exempt matters:

•

the nomination or appointment by the Council of a Councillor to a position for

which the Councillor will not be remunerated;

•

the nomination or appointment by the Council of a Councillor to a position in the

Municipal Association of Victoria or in another body that has the purpose of

representing the interests of Councils.