Brimbank Council Meeting No. 642 - 18 February 2025
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12.5
Governance Report February 2025
12.5
Governance Report February 2025
Directorate
People, Partnerships and Performance
Director
Georgie Hill
Manager
Danny Bilaver
Attachment(s)
1. Record of Informal Meeting of Councillors [
12.5.1
- 10
pages]
2. Delegates and Representatives Report [
12.5.2
- 1 page]
3. Brimbank City Council Community Flag Pole Policy and
Procedures [
12.5.3
- 6 pages]
4. Innovate Reconciliation Action Plan 2024-2026 [
12.5.4
-
19 pages]
5. Submission to Homes Victoria on proposed development at
24 - 26 Burnewang Street Albion [
12.5.5
- 9 pages]
6. Confirmed Minutes November 22 2024 Audit and Risk
Committee Meeting [
12.5.6
- 9 pages]
Purpose
For Council to consider:
•
A summary of recent Governance activity.
•
Contracts entered into, and works orders approved in accordance with the S7
Instrument of Sub Delegation.
•
Councillor Declarations of Representations by Members of Parliament.
•
The updates to the Brimbank Community Flag Policy and Procedure.
•
The final updated Reconciliation Action Plan endorsed by Reconciliation Australia.
•
Submission to Homes Victoria about proposed development at 24-26 Burnewang
Street, Albion.
•
The minutes from the 22 November 2024 Audit and Risk Committee Meeting.
Officer Recommendation
That Council:
a. Notes the:
i. Governance Report February 2025.
ii. Contracts entered into, and works orders approved, in accordance
with S7 Instrument of Sub Delegation (25/3419; 25/3572Q;
25/3584; and 25/3592).
iii. Records of Informal Meetings of Councillors, at Attachment 1 to
this report, for incorporation in the minutes of this meeting.
iv. Delegate’s and Representative’s Reports, at Attachment 2 to this
report, for incorporation in the minutes of this meeting.
v. Councillor Declarations of Representations by Members of
Parliament.
b. Endorses the updates to the Brimbank Community Flag Policy and
Procedure as at Attachment 3.
c. Notes the final updated Reconciliation Action Plan endorsed by
Reconciliation Australia as at Attachment 4.
Brimbank Council Meeting No. 642 - 18 February 2025
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d. Notes and endorses the officer submission shown at Attachment 5 which
was submitted to Homes Victoria on behalf of Council in relation to a
proposed development at 24-26 Burnewang Street, Albion.
e. Notes the minutes from the 22 November 2024 Audit and Risk Committee
Meeting as at Attachment 6.
Background
The monthly governance report is a standing report to Council, in accordance with best
practice and good governance principles, and to ensure compliance with the
requirements of the
Local Government Act 2020 (the Act)
and the Model Councillor Code
of Conduct 2024.
Matters for Consideration
Exercise of Delegated Authority
Council delegates powers, duties and functions to the Chief Executive Officer in order to
support efficient operation and delivery of Council services. The Chief Executive Officer
has sub-delegated some authority to Directors (and other Council officers). Significant
decisions made, or actions undertaken exercising delegated authority, are reported to
Council as a transparency and accountability measure.
The Chief Executive Officer has been delegated authority by Council to award contracts
up to $2,000,000 (exclusive of GST) through an Instrument of Delegation made on 23
April 2024 (S5 Instrument of Delegation to the Chief Executive Officer). The Chief
Executive Officer has sub-delegated authority to Directors to award contracts up to
$200,000 (inclusive of GST) through an Instrument of Delegation made on 12 December
2023 (S7 Instrument of Sub-Delegation by the Chief Executive Officer).
Contracts entered into, and works orders approved, in accordance with S7
Instrument of Sub-Delegation
Contract
No.
Description
Successful
Tenderer
Contract
Amount (inc
GST)
Date
Awarded
25/3419 Supply and Delivery of 3
Electric Maintenance
Tippers
Sustainable
Victoria
$764,821 28/11/2024
25/3572Q Business Process
Management Solutions
Nintex
$275,398 10/1/2025
25/3584 Supply and Delivery of
Three Mowers
Toro Australia
Group
$181,075 14/1/2025
25/3592 Cleansing and
Maintenance of
Automated Public Toilets
WC Convenience
Maintenance
$475,912 29/1/2025
Records of Informal Meetings of Councillors
An Informal Meeting of Councillors includes meetings that are:
•
Scheduled or planned for the purpose of discussing the business of Council or
briefing Councillors,
•
Attended by at least one member of Council staff, and
•
Not Council meetings, Delegated Committee meetings or Community Asset
Committee meetings.
Written records of Informal Meetings of Councillors are kept and include the names of all
Councillors and Council officers attending, the matters considered, any conflict of interest
Brimbank Council Meeting No. 642 - 18 February 2025
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disclosures made, and whether a Councillor who has disclosed a conflict of interest
leaves the meeting.
These records, as soon as practicable, will be reported at a Council Meeting, and
incorporated in the minutes of that Council Meeting.
Records of Informal Meetings of Councillors
(Attachment 1)
were received for the
following meetings:
Date
Event
9 December 2024 Councillor Training
28 January 2025
Councillor Training
3 February 2025 Councillor Training
4 February 2025
Briefing
11 February 2025 Council Meeting Briefing
Delegate’s and Representative’s Reports
The participation on a range of local, specific issues, committees established by Council,
peak body/sector associations, and local and regional forums, is an essential part of the
representative role Council plays. Council nominates Councillors as delegates and
representatives to these committees annually.
The role, as the Council delegate or Council representative on these committees, is to
represent the position of Council, and report back to Council at a Council Meeting on the
issues or progress of the committees, and any recommendations made by the
committees.
Delegate’s and Representative’s Reports
(Attachment 2)
were received for the
following meetings:
Date
Event
Councillor/s
11 December 2024 Western Melbourne Tourism
Cr Virginia Tachos
Councillor Declarations of Representations by Members of Parliament
Councillors have a legitimate role in advocating on behalf of their communities. At times,
this may include the receiving of representations by a Member of State or Federal
Parliament, to Council or Councillors. Councillors will declare and record any
representations made to a Councillor by a Member of Parliament or their staff
representative.
Councillor Declarations of Representations by Members of Parliament were received for
the following meetings.
Date
Councillor Member of
Parliament
Matter Discussed
4 December 2024 Cr Thuy
Dang
Natalie
Suleyman MP
St Albans Library Errington Reserve
Welcome Project Alfrieda Street
Masterplan
Melbourne Airport Rail Outdoor Pool
/ Splash
Park at BAWC Youth Services
13 December 2024 Cr Katharine
Nikolic
Luba
Grigorovitch
MP
General discussion as part of
Pathways to Politics for Women
Alum - Mentoring program
Brimbank Council Meeting No. 642 - 18 February 2025
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Brimbank Community Flag Policy and Procedure
Brimbank City Council has a long-standing commitment to supporting community
engagement and celebrating the diverse cultures within our municipality. As part of this,
the Community Flagpole site at the St Albans Community Centre was established as a
space for local communities to express their identity, pride, and cultural significance
through flag display. To support equitable and appropriate use of the community flagpole
sites, the Brimbank Community Flag Policy and Procedures was adopted by Council on
10 December 2019. Council adheres to the Australian National Flag Protocols regarding
the Civic Flagpole sites whilst the Brimbank Flag Policy and Procedure outlines the
responsibilities of Council in ensuring the respectful and appropriate use of its
Community Flagpole sites.
Review and updates:
The policy at
Attachment 3
has undergone a recent revision, with updates made to
include the additional flagpole sites, a more transparent assessment procedure for flag
applications and the addition of a privacy notice section. The inclusion of a procedure
section provides a more streamlined application and assessment process for flag flying
requests, including clear guidelines and a simplified submission form.
The policy has also been updated to include an accurate list of current locations,
including:
•
Civic Flagpole sites
located at the Brimbank Council Civic Centre and Sydenham
Community Hub.
•
Council’s Community Flagpole sites
located at STACC, Keilor Community Hub
and Sunvale Community Park.
Reconciliation Action Plan
Brimbank is a diverse and multi-cultural community enriched with the history and culture
of our Traditional Custodians, and Aboriginal and Torres Strait Islander peoples who call
Brimbank home. The Brimbank City Council Innovate Reconciliation Action Plan (RAP)
2024 – 26 at
Attachment 4
reflects this and maps the next steps of our journey,
advancing reconciliation between Aboriginal and Torres Strait Islander people and other
Australians. This is Council’s third RAP and builds on the strengths and achievements of
the first and second RAP 2013-17 and RAP 2019-21(Extended) respectively.
The RAP was endorsed by Council in June 2024, following consultation with:
•
The Traditional Custodians - Wurundjeri Woi-wurrung Cultural Heritage Aboriginal
Corporation and the Bunurong Land Council Aboriginal Corporation
•
Brimbank Aboriginal and Torres Strait Islander Consultative Committee
(BATSICC)
•
Reconciliation Working Group - a cross-council senior management level
collaboration, and
•
Brimbank based Aboriginal and Torres Strait Islander peoples.
In October 2024, Reconciliation Australia provided final feedback on the Brimbank City
Council Innovate RAP, including a request for minor amendments to design features of
the published document. Following these updates, Reconciliation Australia endorsed the
Brimbank City Council Innovate RAP, and have included it on their official website.
Homes Victoria proposed development at 24-26 Burnewang Street, Albion
On 5 December 2024 Homes Victoria wrote to Council as follows:
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I write in relation to a proposal at 24-26 Burnewang Street, Albion forming part of
Homes Victoria's Social Housing Accelerator Program, where redevelopment of sites
across Victoria is planned in response to the urgent need to house vulnerable Victorians.
The proposal will be made on behalf of the Chief Executive Officer, Homes Victoria and
will utilise the provisions at Clause 53.20.
While formal notice and review requirements are exempted under Clause 53.20-4, an
applicant must consult with the council, community and referral authorities in line with
'Projects on behalf of Homes Victoria' Guidance Note, May 2024. Refer to
www.homes.vic.gov.au/streamlined-planning for more information.
Homes Victoria is proposing to develop 24-26 Burnewang Street, Albion for a 19-unit 3-
storey apartment building with 11 car parking spaces and is undertaking consultation
prior to seeking planning approval under Clause 53.20.
The development plans including site and layout plans, elevations, perspectives and
shadow diagrams. They are attached for your consideration. If required, please advise of
any conditions that should be applied to any decision made by the Minister.
Homes Victoria is currently undertaking consultation for 21 days which will end on 6
January 2025. Council's feedback is welcomed and key to inform any decision on the
proposed development. The timely receipt of your feedback is greatly appreciated.
Please note that the Minister will consider all feedback, however, is not obliged to include
any suggested conditions.
In accordance with the 'Projects on behalf of Homes Victoria' Guidance Note, May 2024,
a report summarising how we have taken the consultation feedback into account will
accompany the application submitted to the Minister for Planning for their assessment.
On 18 December 2024 Homes Victoria advised that the consultation period had been
extended until 31 January 2025.
Officers from City Development Services undertook a detailed assessment of the
proposal against the relevant provisions of the Brimbank Planning Scheme which
concluded that the proposal had several areas of non-compliance. Comments from other
internal departments of Council were also considered in this assessment.
On Friday 31 January 2025, the Manager City Development Services submitted an
Officer Submission, shown at
Attachment 5
, to Homes Victoria on behalf of Council.
The Submission advises that Council officers do not support the development as
currently proposed for a number of reasons. The submission also includes a set of
“Without prejudice” draft conditions that are requested to be included on the planning
permit, should the Minister for Planning decide to grant a permit.
It is requested that Council notes and endorses the submission made to Homes Victoria
on 31 January 2025.
Audit and Risk Committee Meeting Minutes – 22 November 2024
The confirmed minutes from the 22 November 2024 are provided in
Attachment 6
for
noting.
Resource And Risk Implications
Resource requirements can be met within the Annual Budget 2024/2025.
Brimbank Council Meeting No. 642 - 18 February 2025
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Regulatory:
legal, legislative or regulatory implications including the rights/obligations
of stakeholders
• This report fulfils legislative governance obligations, to provide transparent and
accountable reporting of governance activity.
There are no Community, Safety, Environmental or Financial risks identified.
Legislation/Council Plan/Policy Context
This report supports the Council Plan 2021-2025 strategic direction and objective of:
4. Leadership and Governance - A high performing organisation that enacts the
vision and decisions of Council through the delivery of quality and innovative
services - A fairer place for all
• High Performing and Accountable - Our workforce strives to enhance services and
liveability for the Brimbank community.
This report complies with the
Local Government Act 2020, Local Government
(Governance and Integrity) Regulations 2020
, Council Plan 2021-2025, S5 Instrument of
Delegation to the Chief Executive Officer, S7 Instrument of Sub-Delegation by the Chief
Executive Officer, Model Councillor Code of Conduct 2024 and Procurement Policy.
Council officers contributing to the preparation and approval of this report, have no
conflicts of interests to declare.
Page 1 of 2
Record of Informal
Meeting of Councillors
Meeting details
Title:
Councillor Training - Understanding the Brimbank Community
Date:
9 December 2024
Time:
6.00pm to 7.10pm
Location:
Online
Councillors in
attendance:
☒
Cr Joh Bauch (after 6.30pm)
☒
Cr Victoria Borg, Deputy Mayor
☒
Cr Thuy Dang, Mayor
☐
Cr Maria Kerr
☒
Cr Daniel Kruk
☒
Cr Lucy Nguyen
☒
Cr Katharine Nikolic
☒
Cr Ranka Rasic
☒
Cr Duyen Anh Pham (6.22pm)
☒
Cr Virginia Tachos
☒
Cr Kim Thien Truong
Council Officers in
attendance:
☒
Fiona Blair, Chief Executive Officer
☒
Lynley Dumble, Director Community Wellbeing
☒
Georgie Hill, Director People, Performance and Partnership
☒
Chris Leivers, Director Infrastructure and City Services
☐
Mark Stoermer, Director Corporate Services
☒
Kelvin Walsh, Director City Futures
☐
Danny Bilaver, Manager Governance and Risk
Other attendees:
☒
Janet Dore, Municipal Monitor
☒
Penelope Holloway, Municipal Monitor
Name of Council Officer
completing Record of
Informal Meeting of
Councillors:
Georgie Hill, Director People, Performance and Partnership
Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.1
Page 2 of 2
Issues considered (if no conflicts of interest were disclosed, enter “nil” in name column. Add
and delete rows as required)
No. Brief description of issue/agenda item
Name of person(s)
who disclosed a
conflict of interest
Did the person(s)
leave the meeting?
1. Understanding the Brimbank Community
Nil
<Select one>
Forwar
d compl
eted Recor
d of Informal
Meeti
ng of Councillors to Gover
nance withi
n 48 hours of the meeti
ng for Reporting to Council.
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Attachment 12.5.1
Page 1 of 2
Record of Informal
Meeting of Councillors
Meeting details
Title:
Councillor Training
Date:
28 January 2025
Time:
6.00pm to 8.00pm
Location:
Council Chambers
Councillors in
attendance:
☒
Cr Joh Bauch
☒
Cr Victoria Borg
☒
Cr Thuy Dang
☒
Cr Maria Kerr
☒
Cr Daniel Kruk
☒
Cr Lucy Nguyen
☒
Cr Katharine Nikolic
☒
Cr Ranka Rasic
☒
Cr Duyen Anh Pham
☒
Cr Virginia Tachos
☒
Cr Kim Thien Truong
Council Officers in
attendance:
Fiona Blair, Chief Executive Officer
Lynley Dumble, Director Community Wellbeing
Georgie Hill, Director People, Partnerships and Performance
Chris Leivers, Director Infrastructure and City Services
Mark Stoermer, Director Corporate Services
Kelvin Walsh, Director City Futures
Other attendees:
< Enter the organisation/s of external attendees.
Do not include names
eg
Community Representatives x2
Cohealth Representative >
Name of Council
Officer completing
Record of
Informal
Meeting
:
Georgie Hill, Director People, Partnerships and Performance
Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.1
Page 2 of 2
Issues considered (if no conflicts of interest were disclosed, enter “nil” in name column. Add
and delete rows as required)
No. Brief description of issue/agenda item
Name of person(s)
who disclosed a
conflict of interest
Did the person(s)
leave the meeting?
1. Councillor Occupational Health and Safety
Training (including Gender Equit
y and Sexual
Harassment)
NIL
<Select one>
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Attachment 12.5.1
Page 1 of 2
Record of Informal
Meeting of Councillors
Meeting details
Title:
Councillor Training | Social Media Training
Date:
3 February 2025
Time:
5.30pm to 8.00pm
Location:
Online Teams
Councillors in
attendance:
☒
Cr Joh Bauch
☒
Cr Victoria Borg
☒
Cr Thuy Dang
☐
Cr Maria Kerr
☒
Cr Daniel Kruk
☐
Cr Lucy Nguyen
☒
Cr Katharine Nikolic
☒
Cr Ranka Rasic
☒
Cr Duyen Anh Pham
☒
Cr Virginia Tachos
☒
Cr Kim Thien Truong
Council Officers in
attendance:
Fiona Blair, Chief Executive Officer
Georgie Hill, Director People, Partnerships and Performance
Other attendees:
SmarterLite
Name of Council
Officer completing
Record of
Informal
Meeting
:
Georgie Hill, Director People, Partnerships and Performance
Issues considered (if no conflicts of interest were disclosed, enter “nil” in name column. Add
and delete rows as required)
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Attachment 12.5.1
Page 2 of 2
No. Brief description of issue/agenda item
Name of person(s)
who disclosed a
conflict of interest
Did the person(s)
leave the meeting?
1. Social Media Training
NIL
2. Social Media Discussion
NIL
3.
Forwar
d compl
eted Recor
d of Informal
Meeti
ng of Councillors to Gover
nance withi
n 48 hours of the meeti
ng for Reporting to Council.
Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.1
Page 1 of 2
Record of Informal
Meeting of Councillors
Meeting details
Title:
Briefing
Date:
4 February 2025
Time:
6.00pm to 8.30pm
Location:
Council Chambers, Brimbank City Council
Councillors in
attendance:
☒
Cr Joh Bauch
☒
Cr Victoria Borg
☒
Cr Thuy Dang
☒
Cr Maria Kerr
☒
Cr Daniel Kruk
☒
Cr Lucy Nguyen
☒
Cr Katharine Nikolic
☒
Cr Ranka Rasic
☒
Cr Duyen Anh Pham
☒
Cr Virginia Tachos
☒
Cr Kim Thien Truong
Council Officers in
attendance:
Fiona Blair, Chief Executive Officer
Erin Clark, A/Director Community Wellbeing
Georgie Hill, Director People, Partnerships and Performance
Chris Leivers, Director Infrastructure and City Services
Mark Stoermer, Director Corporate Services
Kelvin Walsh, Director City Futures
Other attendees:
Name of Council
Officer completing
Record of
Informal
Meeting
:
Georgie Hill, Director People, Partnerships and Performance
Issues considered (if no conflicts of interest were disclosed, enter “nil” in name column. Add
and delete rows as required)
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Attachment 12.5.1
Page 2 of 2
No. Brief description of issue/agenda item
Name of person(s)
who disclosed a
conflict of interest
Did the person(s)
leave the meeting?
1. Councillor Conduct and Governance Policies
Capital Works Program Overview
NIL
<Select one>
2. Capital Works Program Overview
NIL
<Select one>
3. 50th year anniversary Vietnamese Refugees in
Australia in 2025
NIL
<Select one>
Forwar
d compl
eted Recor
d of Informal
Meeti
ng of Councillors to Gover
nance withi
n 48 hours of the meeti
ng for Reporting to Council.
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Attachment 12.5.1
Page 1 of 2
Record of Informal
Meeting of Councillors
Meeting details
Title:
Councillor Meeting Briefing
Date:
11 February 2025
Time:
6.00pm to 7.30pm
Location:
Online
Councillors in
attendance:
☒
Cr Joh Bauch
☒
Cr Victoria Borg
☒
Cr Thuy Dang
☒
Cr Maria Kerr
☒
Cr Daniel Kruk
☒
Cr Lucy Nguyen
☐
Cr Katharine Nikolic
☒
Cr Ranka Rasic
☒
Cr Duyen Anh Pham
☒
Cr Virginia Tachos
☒
Cr Kim Thien Truong
Council Officers in
attendance:
Fiona Blair, Chief Executive Officer
Georgie Hill, Director People Partnerships and Performance
Chris Leivers, Director Infrastructure and City Services
Mark Stoermer, Director Corporate Services
Kelvin Walsh, Director City Futures
Erin Clarke, Acting Director Community Wellbeing
Danny Bilaver, Manager Governance and Risk
Michelle van Gerrevink, Manager Climate Emergency and Environment
Kristen Gilbert, Manager City Development Services
David Collins, Climate Emergency Coordinator
Robert Shatford, Coordinator City Planning
Other attendees:
Municipal Monitors; Penny Holloway, Janet Dore
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Attachment 12.5.1
Page 2 of 2
Name of Council
Officer completing
Record of
Informal
Meeting
:
Danny Bilaver, Manager Governance and Risk
I
ssues considered (if no conflicts of interest were disclosed, enter “nil” in name column. Add
and delete rows as required)
No. Brief description of issue/agenda item
Name of person(s)
who disclosed a
conflict of interest
Did the person(s)
leave the meeting?
1. Q2 Finance / Capital Works Report
Nil
<Select one>
2. CR - Council Plan 2021-2025 - Year Four Annual
Action Plan and Annual Budget and Year Three
Organisational Strategy (2nd Quarter Progress
Report)
Nil
<Select one>
3. Governance Report
Nil
<Select one>
4. Councillor Conduct and Governance Policies
Nil
<Select one>
5. 50 Years of Vietnamese Community’s
Settlement in Australia
Nil
<Select one>
6. C
onfidential Report
Nil
<Select one>
7. Review of Sustainable Water Management
Strategy 2013 - 2023
Nil
<Select one>
F
orwar
d compl
eted Recor
d of Informal
Meeti
ng of Councillors to Gover
nance withi
n 48 hours of the meeti
ng for Reporting to Council.
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Attachment 12.5.1
Page 1 of 1
Council Delegate's Report
Report details
Council delegate/s:
Cr Virginia Tachos
Committee/Event:
Western Melbourne Tourism Annual General Meeting & Board General Meeting
Meeting date:
11 December 2024
Report author:
Jenny Mitten, Senior Economic Development Officer - Tourism
Report
The AGM included updates on:
Minutes of previous Annual General Meeting (17 November 2023)
Minutes were carried.
Chair report:
The Chair, Scott Chapman, provided a summary on the Board's achievements and challenges
throughout 2023/24 and thanked outgoing members.
Financial report for 2023/24:
The Treasurer, Colin Drake, presented the financial report which was carried.
Approval of board nominations and election of office bearers:
Cr Tachos advised that she would not be renominating, and that Cr Councillor Duyen Anh Pham will
be the Brimbank City Council delegate and Councillors Maria Kerr and Virginia Tachos as
substitutes. All board positions were filled and approved.
The Board General Meeting included updates on:
Consumer website/ Brand project -
Underway
Sponsorship/ Revenue -
Board to relook at strategy
Visitor Services Fund -
Namaste Westside project is underway
CEO’s Briefing -
Briefings are being held on 12/12/24
Committee for Melbourne/ VECCI -
Membership is under review
Visitor profile update -
Visitor numbers are not up to pre-Covid levels and day trips have increased
Other -
Cr Tachos advised of a community concept for an Italian Festa in Keilor Park
Recommendations
There were no matters to be considered by Council.
Next meeting:
To be advised
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Attachment 12.5.2
Council respectfully acknowledges and recognises Wurundjeri and Bunurong peoples as the Traditional Custodians of this land and pays
respect to their Elders past, present and future.
Council acknowledges the legal responsibility to comply with the Charter of Human Rights and Responsibilities Act 2006 and the Equal
Opportunity Act 2010. The Charter of Human Rights and Responsibilities Act 2006 is designed to protect the fundamental rights and
freedoms of citizens, and gives legal protection to 20 fundamental human rights under four key values that include freedom, respect,
equality and dignity.
Brimbank Community Flag
Policy and Procedure
Policy Purpose
The purpose of this Policy is to provide clear and consistent guidelines for
managing and approving the display of community flags at Council’s
Community Flagpole sites.
This Policy purposefully identifies two categories for flags to be flown:
Civic Flagpole sites
located at the Brimbank Council Civic Centre and
Sydenham Community Hub.
Council’s Community Flagpole sites
located at STACC, Keilor Community
Hub and Sunvale Community Park.
Policy Scope
This Policy applies to Council’s Community Flagpole sites at STACC, Keilor
Community Hub and Sunvale Community Park. It provides for specific
criteria to manage requests by community groups to Council for community
flags to be flown at Council’s Community Flagpole sites.
For all Civic Flagpole sites, Council will adhere to the Australian National
Flag Protocols.
Use of the Community Flagpole sites are coordinated by the Community
Strengthening and Social Planning Department.
From time to time, Council receives requests for community flags and
emblems to be flown at the Brimbank Community and Civic Centre
flagpoles. At these flagpoles, Council flies the Australian Flag, Aboriginal and
Torres Strait Flags and the Brimbank City Council House Flag in accordance
with the Australian National Flag Protocols. The Australian National Flag
Protocols stipulate that only official flags of nations recognised by Australia
should be flown in conjunction with the Australian National Flag.
To accommodate requests for community flag flying, Council has made
provision for Community Flagpole sites at St Albans Community Centre
(STACC), Keilor Community Hub and Sunvale Community Park.
The Community flagpoles encourage different communities within the City of
Brimbank to express and symbolise identity, pride and belonging during
significant cultural and or community days and events. As a result,
Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.3
Community Strengthening and Social Planning
December 2024 Revision 2
CM9: 24/464904
24/524289
Brimbank is recognised as a safe and welcoming municipality that values and
celebrates all cultures and identities.
Statement of policy principles
Brimbank Council has provided a Community Flagpole sites to acknowledge
the diversity of communities within the municipality. Council is therefore
responsible for ensuring the flags displayed are acknowledged with due
diligence, dignity and attention.
Specific requirements
5.2 Requests
To request the flying of community flags on Council-owned community
flagpoles, you must obtain Council approval. A request must be submitted in
writing using the Application to Fly Community Flag at Council’s Community
Flagpole Site (see
Appendix 1
). You can submit the form online through the
Council’s website or by mail. Requests should be made at least six weeks
before the intended start date of the flag-flying event.
Requests to include additional annual dates can be made on the request form
for consideration. This can avoid making a request each year. Note that the
Civic and Community flagpoles will be unavailable on the following dates:
•
January 26th
•
April 25th
•
November 11th
5.3 Criteria for Consideration
Community flag flying requests will be forwarded and assessed by the
Strengthening Communities Unit and approved by the Manager Community
Strengthening and Social Planning. The assessment process is provided
(refer
Appendix 2
).
Only applications from locally based community groups or organisations, for
events or internationally recognised days and activities will be eligible for
consideration. All applications must be submitted in writing.
Groups applying to have a community flag flown at Council’s Community
Flagpole sites will be required to provide the flag to be flown. All
requirements and guidelines for an application to be made in writing are
provided for in Appendix 1 to this Policy.
Where community, Council, State or Federal sensitivities are identified during
an application assessment, approval may be referred to Council for
resolution.
The following criteria will be considered when a request to fly a community
flag at Community Flagpole sites during days of cultural or other significance
is received by Council.
The flying of the community flag:
•
Promotes respect for all.
•
Is part of an event or ceremony.
•
Is consistent with Council’s values and policies.
•
Embraces a sense of belonging and enhanced community life.
Council will
NOT
consider a request to fly a community flag that is connected
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Attachment 12.5.3
Community Strengthening and Social Planning
December 2024 Revision 2
CM9: 24/464904
24/524289
to:
•
Individual advancement.
•
Political or cultural sensitivities.
•
Exposure to adverse criticism of Council or the community as a whole.
5.4 Council Event Priority
On the days where specific community flags are not flown at the Community
Flagpole sites, Council will take priority at the site if it is holding a community
event.
5.5 Other considerations
Permission may be given to fly a community flag for a minimum of one day to
a maximum of seven days.
If more than one community group or organisation wishes to utilise the
Community Flagpole site on the same day, priority will be given to the
application received first and based on merit.
If more than one community group or organisation wishes to utilise the
Community Flagpole site during the same week, then Council will use its best
endeavours to accommodate all requests during that week.
A response to an application indicating approval or otherwise will be provided
by the Manager, Community Strengthening and Planning indicating approval
or otherwise.
Where an application is approved, the applicant will be required to provide
the community flag to be flown. The flag must be new and 1800mm wide by
900mm high. Differing community flag measurements will be advised
accordingly. The flag must be provided to Council’s Community Strengthening
and Social Planning department at least one week prior to the date it is
intended to be flown. The flag will be returned to the applicant or
representative.
5.6 Maintenance and Monitoring
Council’s Hall Keeping is responsible for the maintenance of the Community
Flagpole sites and the monitoring of the flag’s condition while they are being
displayed. If a flag suffers damage and is rendered unsuitable for display, the
respective community is responsible for coordinating the immediate
replacement and disposal of the damaged flag.
5.7 Protocol for Displaying Community Flags
The flag should always be flown aloft and free as close as possible to the top
of the flag mast with the rope tightly secured.
The flag may only be flown at night when illuminated. In accordance with
National Flag Protocols, street lighting is considered appropriate illumination
when the flag(s) are clearly visible. If a flag is not illuminated at night and
permission is given for more than one day of display, the flag will be lowered
at the end of each day.
The flag should not be allowed to fall or lie flat on the ground.
5.8 Privacy notice
The personal information collected on this form is for the purpose of enabling
Council to process and assess an application to fly a community flag at
Council’s community flagpole site and will be solely used for that
purpose. The personal information will not be disclosed to any other person
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Attachment 12.5.3
Community Strengthening and Social Planning
December 2024 Revision 2
CM9: 24/464904
24/524289
unless required by law. You may apply for access and/or amendment to your
personal information if required by contacting the Community Strengthening
and Social Planning Department in writing by emailing
CSSP@brimbank.vic.gov.au.
Roles and responsibilities
Manager Community Strengthening and Social Planning is responsible
for:
•
Processing requests relating to this policy
•
Undertaking review of this policy and procedure
•
Coordinating a response to customers through application process
outlined.
Policy ownership
Responsible Director: Director Community Wellbeing
Responsible Officer: Manager Community Strengthening and Social Planning
Directorate: Community Wellbeing
Unit: Community Strengthening and Social Planning
Approval
Approved by: Director Community Wellbeing
Date: 10/12/2024
Related policies and legislation
Australian National Flag Protocol
History of amendments
Rev Review date
Reason for amendment
Next review
date
2
10/12/2019
Adopted
10/12/2026
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Attachment 12.5.3
Community Strengthening and Social Planning
December 2024 Revision 2
CM9: 24/464904
24/524289
Appendix 1 – Application to Fly Community Flag at Council’s
Community Flagpole Site
Name of application/community group/organisation
Name of applicant:
Click here to enter text.
Community group or
organisation
Click here to enter text.
Postal Address
Suburb and Postcode
Contact number 1:
Click here to enter text.
Contact number 2:
Click here to enter text.
Contact number 3:
Click here to enter text.
Email address:
Description of Community Flags (add attachment if that assists you)
Reasons for display
☐
Community Event
☐
National Day
☐
Day of significance
☐
Other
(please describe)
Describe how this request meets Council criteria
Dates the flag needs to be flown
The first date the community flag must be flown
Click here to enter text.
The last date the community flag must be flown
Click here to enter text.
Return completed form to Brimbank Council
Post Brimbank Council
P.O. Box 70 Sunshine VIC 3020
Attn: Manager, Community Strengthening and Social Planning
In
person
Keilor Community Hub
704b Old Calder Highway
Keilor
Hours: Monday to Friday, 8:45am – 5pm
Sunshine
Brimbank Community and Civic Centre
301 Hampshire Rd
Sunshine
Hours: Monday- Friday: 8.45am - 5pm
Email
CSSP@brimbank.vic.gov.au
Fax
03 9364 9389
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Attachment 12.5.3
Community Strengthening and Social Planning
December 2024 Revision 2
CM9: 24/464904
24/524289
Appendix 2 – Assessment Process
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Attachment 12.5.3
Brimbank
Innovate
Reconciliation Action Plan
July 2024 to June 2026
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Attachment 12.5.4
Front cover artwork
x 4
x 2
Contents
Glossary
2
Acknowledgement
2
1. Our Reconciliation Vision
3
2. Mayor’s message
4
3. Message from the CEO
5
4. Statement from the
CEO Reconciliation Australia
6
5. Brimbank’s rich Aboriginal heritage
8
6. Our Business
10
6.1 How local government works
10
6.2 Services that help the community
11
7. Brimbank Community Profile
12
Aboriginal and Torres Strait Islander residents
14
8. Our Reconciliation journey – key outcomes 16
9. The Innovate Reconciliation Action Plan
2024 – 2026
18
10
. Oversight and governance of the RAP 19
10.1 About the Brimbank City Council
Reconciliation Working Group
20
10.2 About the Brimbank Aboriginal and Torres
Strait Islander Consultative Committee
20
11. Community consultation for the Innovate
Reconciliation Action Plan 2024 – 2026 21
12.Innovate Reconciliation
Action Plan Themes
22
12.1 Relationships
22
12.2 Respect
25
12.3 Opportunities
30
12.4 Governance
32
Contact details
34
Meeting Place, by Aunty Marjorie Jean Mason
About the artist
Aunty Jean Mason is an Aboriginal Elder and Member of the Brimbank Aboriginal and Torres Strait
Islander Consultative Committee. She is a proud Bakandji woman from New South Wales. Aunty
Jean grew up in Wilcannia on a mission and thanks to her mum she grew up with her culture and her
language. Her mum took her and her eight siblings out to the bush and taught them about medicinal
plants, what to eat and what to look for. Aunty Jean has lived in the Brimbank area for 30 years, and
became involved with the community through her professional background working in community
services. She is passionate about education and improving opportunities for the Aboriginal and Torres
Strait Islander community to strengthen connections to culture and community. In 2024, Brimbank
Council announced Aunty Jean as the Brimbank Citizen of the Year.
The centre circle
is where the boss
lady (Martha) sits
The black
lines are the
pathways in and
out of the circle
The six circles
are the advisory
councillors and
the half circles
with the white
dot are the tribe
members sitting
There are four
females and
two males in
the advisory
councillors
The colours
represent the four
seasons and are
the ochre colours
Artists’ description
of the artwork
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Attachment 12.5.4
Our Reconciliation Vision
01
Brimbank acknowledges our history and embraces our
future with our support for reconciliation.
We are a diverse municipality, and the rich history
and culture of our Traditional Custodians is woven
throughout Brimbank.
Our vision for reconciliation is a municipality that
embraces unity between Aboriginal and Torres Strait
Islander people and other Australians.
In the context of our organisation, this represents:
•
relationships with Traditional Custodians that are
built on trust and respect
•
historical acceptance of our shared history and
removal of negative race relations
•
reflection, celebration and promotion of Aboriginal
and Torres Strait Islander cultures, histories, stories
and connection to Country in our work and places and
spaces we manage
•
staff with cultural understanding and competency
•
equal opportunity, access and participation in Council
services, programs and activities for Aboriginal and
Torres Strait Islander people
•
an inclusive and diverse workplace that is not just
culturally safe, but culturally rich and proud
•
flexible ways of working that acknowledge the
needs and aspirations of Aboriginal and Torres Strait
Islander people
We acknowledge we are on a journey of learning, and
we continue to work actively in partnership with the
Traditional Custodians of the land on which we live
and work.
Brimbank has the chance to be a voice for
generations, taking responsibility by advocating and
creating a better future with Aboriginal and Torres
Strait Islander people and our community.
Acknowledgement
Brimbank City Council respectfully acknowledges and recognises the Wurundjeri and
Bunurong people as the Traditional Custodians of the land and waterways on which the
municipality sits and pays respect to their Elders past, present and future. For the Traditional
Custodians the lands and waterways in the City of Brimbank have always been
a significant trading and meeting place.
Council acknowledges and thanks Brimbank Aboriginal and Torres Strait Islander Elders and
residents for their ongoing contribution to the diverse culture of our community and their
contribution to the development of the Reconciliation Action Plan (RAP).
Brimbank City Council acknowledges that Aboriginal and Torres Strait Islander self
determination is a human right enshrined in the United Nations Declaration on the Rights of
Indigenous People, and we are committed to working towards social, economic, and cultural
equity for Brimbank Aboriginal and Torres Strait Islander people.
Glossary
BCC
Brimbank City
Council
BCCC
Brimbank
Community and
Civic Centre
MOU
Memorandum of
Understanding
WRLGRN
Western Regional
Local Government
Reconciliation
Network
NAIDOC Week
National Aborigines
and Islander
Day Observance
Committee Week
RWG
Reconciliation
Working Group
(internal)
First Nations people
This term is interchangeably
used throughout this
document to refer to
Aboriginal and Torres Strait
Islander people
DHHS
Victorian Department of
Health and Human Services.
NOTE in 2021, this department
was separated into two separate
departments:
–
The Department of Health (DH)
–
Department of Families, Fairness
and Housing (DFFH)
Traditional Custodians
Aboriginal people or nations who have the
responsibilities in caring for their Country.
Brimbank Traditional Custodians include:
–
Wurundjeri Woi-wurrung Cultural
Heritage Aboriginal Corporation
–
Bunurong Land Council
Aboriginal Corporation
Aboriginal Flag and Australian Flag flying
2
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
3
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Attachment 12.5.4
Mayor’s message
02
Message from
the CEO
03
At Brimbank City Council, we recognise the profound
importance of acknowledging our shared history with
the Traditional Custodians of Brimbank, the Wurundjeri
Woi-wurrung Cultural Heritage Aboriginal Corporation
and Bunurong Land Council Aboriginal Corporation, and
embracing a future built on unity and partnership. This
Reconciliation Action Plan (RAP) stands as a testament
to our ongoing dedication to these ideals.
This is our second RAP at the Innovate level as we
have some unfinished business. In the following
pages, we invite you to join us on a journey that
embodies our commitment to reconciliation,
respect, and understanding.
Developed in close collaboration with Traditional
Custodians, the Brimbank Aboriginal and Torres
Strait Islander Consultative Committee, staff, and the
broader Brimbank community, our RAP reflects our
collective aspirations.
As part of our reconciliation journey, Council supported
a First Nations Voice to Parliament as part of the 2023
Referendum. We remain committed to inclusive decision
making, truth telling about Australia’s history, self
determination and treaty for Aboriginal and Torres Strait
Islander peoples.
Brimbank is a place of diverse cultures, languages,
and histories, and within this tapestry, we find
strength. This RAP is a declaration of our intention
to continually strengthen our relationships, deepen
our respect, and create opportunities that benefit all
members of our community.
This publication is more than just words on paper;
it’s a representation of our shared journey toward a
more inclusive and understanding future. As we turn
these pages, let’s be reminded that reconciliation
is a continuous process, one that requires ongoing
commitment and collaboration.
Thank you for joining us on this path of progress,
compassion, and unity.
Fiona Blair
CEO, Brimbank City Council
Walking Together. Acknowledging our History.
Embracing our Future.
I am proud to introduce Brimbank City Council’s second
Innovate Reconciliation Action Plan 2024 -2026
(RAP), which supports and reaffirms our vision for
reconciliation, and embraces unity and respect between
Aboriginal and Torres Strait Islander people and the
wider Australian community.
The RAP was developed in consultation with the
Brimbank’s Traditional Custodians, the Wurundjeri
Woi-wurrung Cultural Heritage Aboriginal Corporation
and Bunurong Land Council Aboriginal Corporation,
the Brimbank Aboriginal and Torres Strait Islander
Consultative Committee, local Aboriginal and Torres
Strait Islander people, Council staff, and the wider
Brimbank community.
We began our reconciliation journey over 16 years ago
and built a foundation for reconciliation through:
•
Extending an apology to the Stolen Generations in
February 2008
•
Signing the Reconciliation Statement of
Commitment with the Wurundjeri Tribe Land and
Compensation Cultural Heritage Council in May 2012
•
Establishing a Brimbank Aboriginal and Torres
Strait Islander Consultative Committee to guide
Council in the development and implementation of
the RAP in 2014
•
Adopting our Aboriginal Cultural Heritage
Strategy in 2018
•
Adopting three Reconciliation Action Plans in 2013,
2019 and now in 2024
•
Supporting the local Aboriginal and Torres Strait
Islander community to establish Cooinda, a local
Brimbank based Aboriginal Centre in 2023
•
Establishing and maintaining relationships with the
Traditional Custodians, Wurundjeri Woi Wurrung
Cultural Heritage Aboriginal Corporation and
Bunurong Land Council Aboriginal Corporation
We remain committed to ensuring the history, culture
and achievements of Aboriginal and Torres Strait
Islander people are celebrated throughout our city.
We acknowledge we are on a journey of listening
and learning, and we continue to work actively in
partnership with the Traditional Custodians of our land,
as well as Aboriginal and Torres Strait Islander people
who make Brimbank their home.
The RAP is aspirational, and paves the way for greater
respect, inclusion and equity for Aboriginal and Torres
Strait Islander people in our community. Our vision
is to create opportunities, and ensure accessible
services for the local Aboriginal and Torres Strait
Islander community.
On behalf of Council, I would like to thank everyone
who has contributed to the development of our
Reconciliation Action Plan.
Cr Ranka Rasic
Mayor, Brimbank City Council
4
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
5
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Attachment 12.5.4
Statement from the
CEO Reconciliation Australia
04
Reconciliation Australia commends Brimbank City
Council on the formal endorsement of its inaugural
Innovate Reconciliation Action Plan (RAP).
Commencing an Innovate RAP is a crucial and rewarding
period in an organisation’s reconciliation journey. It is
a time to build strong foundations and relationships,
ensuring sustainable, thoughtful, and impactful RAP
outcomes into the future.
Since 2006, RAPs have provided a framework for
organisations to leverage their structures and
diverse spheres of influence to support the national
reconciliation movement.
This Innovate RAP is both an opportunity and an
invitation for Brimbank City Council to expand its
understanding of its core strengths and deepen its
relationship with its community, staff, and stakeholders.
By investigating and understanding the integral role
it plays across its sphere of influence, Brimbank City
Council will create dynamic reconciliation outcomes,
supported by and aligned with its business objectives.
An Innovate RAP is the time to strengthen and develop
the connections that form the lifeblood of all RAP
commitments. The RAP program’s framework of
relationships, respect, and opportunities emphasises
not only the importance of fostering consultation and
collaboration with Aboriginal and Torres Strait Islander
peoples and communities, but also empowering and
enabling staff to contribute to this process, as well.
With close to 3 million people now either working or
studying in an organisation with a RAP, the program’s
potential for impact is greater than ever. Brimbank
City Council is part of a strong network of more than
3,000 corporate, government, and not-for-profit
organisations that have taken goodwill and intention,
and transformed it into action.
Implementing an Innovate RAP signals Brimbank
City Council’s readiness to develop and strengthen
relationships, engage staff and stakeholders in
reconciliation, and pilot innovative strategies to ensure
effective outcomes.
Getting these steps right will ensure the sustainability
of future RAPs and reconciliation initiatives, and provide
meaningful impact toward Australia’s reconciliation
journey.
Congratulations Brimbank City Council on your Innovate
RAP and I look forward to following your ongoing
reconciliation journey.
Karen Mundine
Chief Executive Officer, Reconciliation Australia
This mural is a collaboration between lead artist and renowned muralist / artist Mike Maka aka Makatron, and local Aboriginal artists Mandi Barton and
Lee-Anne Clarke. The Mural depicts local Aboriginal Elders Caroline Joyce Cooper (Aunty Joyce) and Graham Cooper (Uncle Boots) wearing traditional
Possum Skin Cloaks. Mural is located at Tin Shed in St Albans.
6
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
7
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Attachment 12.5.4
CALDER PARK
DELAHEY
KEILOR DOWNS
KEALBA
ST ALBANS
KINGS PARK
ALBANVALE
CAIRNLEA
SUNSHINE
NORTH
SUNSHINE
ARDEER
ALBION
SUNSHINE WEST
DERRIMUT
DEER PARK
BROOKLYN
SYDENHAM
KEILOR NORTH
TAYLORS LAKES
KEILOR
LODGE
KEILOR
KEILOR PARK
TULLAMARINE
KEILOR
EAST
HILLSIDE
Calder Fwy
Calder Fwy
Old Calder Hwy
Melton Hwy
Taylors Rd
Main Rd West
Tilburn Rd
Station Rd
Kings Rd
Mt Derrimut Rd
Western Hwy
Western Ring Rd
Western Ring Rd
Arthur St
Western Ring Rd
Western Fwy
Boundary Rd
Somerville Rd
Geelong Rd
Main Rd East
Ballarat Rd
Wright St
Forrest St
Anderson Rd
McIntyre Rd
St Albans Rd
Kings Rd
Sunshine Ave
W
e
s
ter
n
R
i
n
g
R
d
M
a
r
i
b
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M
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k
Brimbank’s rich Aboriginal
heritage
05
Aboriginal people have a deep and continuous
connection to the land now called Victoria.
It is a connection of more than 65,000 years. With
thousands of years of history, Brimbank has a rich
physical and cultural Aboriginal heritage.
The Country in which Brimbank is located is under
the statutory care of its Traditional Custodians, the
Bunurong Land Council Aboriginal Corporation to the
south and Wurundjeri Woi-wurrung Cultural Heritage
Aboriginal Corporation to the north of the municipality.
For the Traditional Custodians, the lands in the City of
Brimbank have always been a significant trading and
meeting place.
More than 200 years ago, European settlement in
Brimbank impacted Aboriginal people by decimating
land and communities and displacing families.
The way Aboriginal people lived before European
settlement is very different to the way they lived after
colonisation. Aboriginal groups chose campsites close to
rivers and creeks, traditionally used as travelling routes
and sources of food.
The land provided all they needed – food, water,
medicine, shelter, and they treated it with the respect
of such a provider.
The rich history and continuous culture of Traditional
Custodians is woven throughout Brimbank, in its people,
in significant sites and in murals recognising this history.
Brimbank has about 440 registered sites of significance.
Artefacts found are more than 30,000 years old. Some
of these sites are in Brimbank Park, Sydenham Park and
Organ Pipes National Park.
Connection to this land is and always will be important.
The City of Brimbank is the third largest municipality
in Melbourne and is home to a wonderfully diverse
community. Aboriginal and Torres Strait Islander people
from all parts of Australia make Brimbank their home.
Bunurong Land Council
Aboriginal Corporation
Wurundjeri Woi-wurrung Cultural
Heritage Aboriginal Corporation
Council Boundary
Waterbodies
Department of Premier and Cabinet, Victorian Government: Registered Aboriginal Parties
Appointed Boundaries: https://discover.data.vic.gov.au/dataset/registered-aboriginal-parties-rap-appointed-boundaries
Djarmdi and The Young Witchetty Grub performed at the opening of
Cooinda Aboriginal Corporation in Sunshine North.
8
Brimbank City Council Innovate Reconcilliation Action Plan 2024 – 2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
9
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Attachment 12.5.4
The Community
Councillors
Staff
Votes in
Who
Oversees
CEO
Manages Council
operations and
ensures services
are delivered and
decisions are
implemented.
Represent the community’s needs and participate in decision-making.
Mayor
Leader and
spokesperson
for Council who
helps Councillors
make fair and
good decisions.
Deliver Council services and projects
Appoint
Elect
6.2 Services that help the community
Brimbank City Council is responsible for managing, planning and delivering the following services to residents,
businesses and visitors.
Children &
families
Health &
Wellbeing
Your home
Sport
& leisure
Roads
& safety
Community
Libraries
Roads &
footpaths
Sportsgrounds
Planning
permits
Disability
services
Volunteering
Car parks
Swimming
pools
Building
permits
Home
maintenance
Theatre &
the arts
Street
lighting
Leisure
centres
Pet
registrations
Home &
community care
Grants
School
crossing
supervision
Parks &
gardens
Rubbish &
recycling
Meals on
wheels
Community
centres
Emergency
management
Festivals &
events
Food safety
Youth services
Council also plays an important statutory role in preparing policy guidance and making land use decisions in
Brimbank that accord with the
Native Title Act 1993 (Cth)
,
Traditional Owner Settlement Act 2010 (Vic), Aboriginal
Heritage Act 2006 (Vic)
and the Charter of Human Rights and Responsibilities Act 2006 (Vic) that provide for the
protection and management of Aboriginal cultural heritage.
Council is also supported by the work of the Victorian Government, specifically through the Victorian Aboriginal and
Local Government Strategy 2021-2026, and works collaboratively with other Councils.
Childcare
Kindergartens
Maternal &
child health
Playgroups
Immunisation
Our Business
6.1 How local government works
The elected Council is the decision-making body that sets the strategic direction for the municipality, including our
Community Vision, Council Plan and our Municipal Public Health and Wellbeing Plan – all of which are articulated
in Council’s
Together We are Brimbank Plan
. Council employs over 1,400 full-time, part-time and casual staff of
which 6 identify as Aboriginal or Torres Strait Islander.
06
10
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
11
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Attachment 12.5.4
07
The suburbs in Brimbank with the highest levels of
socio-economic disadvantage were:
Suburb
IRSD Score
Kings Park
815.8
St Albans South
821.2
St Albans North
825.3
Albanvale
842.7
Sunshine North
864.8
Sunshine West
884.4
Note: A lower IRSD score means a higher level of disadvantage
Labour Force
53.3%
of Brimbank residents in the
labour force were
employed full-time
compared with
56.9%
in Greater Melbourne
Disadvantage
The Index of Relative
Socio-economic Disadvantage
(IRSD) score for Brimbank
in 2021, was
912.5
compared with
a score of
1,018.0
for
Greater Melbourne.
Brimbank’s Estimated
Resident Population
193,146
– as at 30 June 2022.
Aboriginal and
Torres Strait Islander
Population
Number
% of total
population
Change
2016 – 2021
(persons)
Aboriginal and Torres
Strait Islander population
855
0.4
4
39
Country of Birth
Percentage of Residents
in Brimbank born Overseas
Top Ten Overseas Countries of Birth
Number
% of total
population
Change
2016 - 2021
(persons)
Vietnam
25,391
13.0
4
3,686
India
8,209
4.2
5
1,075
Philippines
5,759
3.0
4
13
Malta
4,086
2.1
5
438
North Macedonia
3,033
1.6
5
42
Italy
2,819
1.4
5
372
New Zealand
2,601
1.3
5
672
China
2,202
1.1
5
193
Croatia
2,035
1.0
5
250
Greece
2,031
1.0
5
191
Other countries of birth that have increased since 2016: Iraq (+781
people), Nepal (+ 498 people) and Burma (Myanmar) (+405 people).
48.2%
of people in Brimbank
were born overseas
compared with
35.7%
in Greater Melbourne
Number
% of total
population
Change
2016 - 2021
(persons)
Vietnamese
36,020
18.5
4
4,567
Filipino/Tagalog
4,939
2.5
5
377
Greek
4,613
2.4
5
675
Punjabi
4,370
2.2
5
1,264
Arabic
4,285
2.2
5
1
Macedonian
4,237
2.2
5
396
Maltese
4,061
2.1
5
995
Cantonese
4,025
2.1
5
145
Italian
3,868
2.0
5
1,038
Croatian
2,868
1.5
5
573
Newer languages that are increasing in number include:
Telugu, Assyrian/Aramaic, Nepali and Urdu.
Religion
71.7%
of residents
identify with a
faith or religion
compared
with
57%
in Greater Melbourne
Arthritis
Asthma
Cancer (including remission)
Dementia (including Alzheimer’s)
Diabetes
Heart disease
Kidney disease
Lung condition
Mental health condition
Stroke
0
1 2 3 4 5 6 7 8 9
% of total persons
Other long-term health condition
Long-term health
conditions
City of Brimbank
Greater Melbourne
28.3%
of residents in Brimbank
reported having at least one
long-term health condition
compared with
29.5%
in Greater Melbourne
80
60
40
20
0
0 to 4
5 to 9
10 to 19
20 to 59
60 to 64
65 to 69
70 to 74
75 to 79
80 to 84
85 and over
% of age group
Assistance needed by age group (years)
City of Brimbank
Greater Melbourne
Need for Assistance with Core
Activities by Age Group
Number of Residents
Needing Assistance
with Core [day-to-day]
Activities
7.7%
of residents in Brimbank
reported needing assistance
with core activities
compared with
5.5%
in Greater Melbourne
Household Type Housing Stress Type
Couples with children
Couples without children
Lone person
One parent families
Other
34.7%
20.8%
19.4%
10.5%
14.6%
34.7%
of households
in Brimbank
comprised
Couples with
Children
compared to
33.1%
in
Greater
Melbourne
18.9%
of households in Brimbank with
a mortgage were experiencing
mortgage stress
compared with
16.8%
in Greater Melbourne
33.3%
of households in Brimbank
paying rent were experiencing
rental stress
compared with
30.9%
in Greater Melbourne
Date of publication June 2023
Suburbs with
Highest Levels of
Mortgage Stress
% of
Households in
Suburb
Kings Park
24.5
Sunshine North
24.1
St Albans South
23.7
St Albans North
23.4
Albanvale
22.6
Suburbs with
Highest Levels of
Rental Stress
% of
Households in
Suburb
Delahey
41.3
Kings Park
36.3
St Albans North
36.3
Albanvale
35.2
St Albans South
34.8
Long-term Health
Conditions
Language
Top Ten Languages Spoken
(excluding English)
Brimbank Community Profile
Source: Australian Bureau of Statistics: Census of Population and Housing 2016 and 2021
12
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
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Attachment 12.5.4
Aboriginal and
Torres Strait
Islander residents
The estimated resident population of
Brimbank in 2022, was 193,146.
Information from the 2021 census shows
the Aboriginal and Torres Strait Islander
population was 855. Of this population, 806
were Aboriginal people, 19 were Torres Strait
Islander people and 30 identified as being both
Aboriginal and Torres Strait Islander people.
The population accounts for 0.4 per cent of
the total Brimbank population compared with
the Victorian Aboriginal and Torres Strait
Islander population that make up 0.7 per cent
of the total.
The population has grown steadily from 490
people in 2001; at around 3.5 per cent per year.
The Brimbank Aboriginal and Torres
Strait Islander population shares similar
characteristics to the wider Aboriginal and
Torres Strait Islander Victorian population in
that it is younger (over half being aged under
24 years), has higher rates of unemployment
and lower labour force participation, more
likely to be living in one-parent families, and
have lower rates of home ownership.
These inequalities can be attributed to
historic discrimination and the ongoing
impact of colonisation.
Anatasia Tapas, local resident gifted St
Albans Community Centre crochet.
Uncle Shane Charles performing a Smoking Ceremony at the
opening of Cooinda Aboriginal Corporation in Sunshine North.
14
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
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Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.4
2008
2012
2013
2014
2015
2016
2018
2019
2021
2022
2023
Adoption of
the full motion
of the Federal
Governments
formal apology
to Aboriginal
and Torres
Strait Islander
people, including
the Stolen
Generations
Adoption of a
Reconciliation
Statement of
Commitment
and the Federal
Government’s
apology to
the Stolen
Generations
•
Formation of the
Brimbank Heritage
Advisory Committee
•
Adoption of Reflect
Reconciliation Action
Plan 2013 -2017
•
Ongoing support of Brimbank Aboriginal and Torres Strait
Islander Consultative Committee, WRLGRN, DHHS Brimbank
Melton Aboriginal Advisory Committee, Koolin Balit Wellbeing
Partnership Network and Aboriginal and Torres Strait Islander led
initiatives during National Reconciliation Week and NAIDOC Week
•
Acknowledgement of Aboriginal and Torres Strait Islander
culture and history via flags permanently flown at the Brimbank
Community Civic Centre and plaques recognising Traditional
Custodians installed on all Council new and refurbished buildings
•
Council adopts the Brimbank
Aboriginal Cultural Heritage
Strategy 2018-2023
•
Ongoing support of Brimbank
Aboriginal and Torres Strait
Islander Consultative Committee,
WRLGRN and Aboriginal and
Torres Strait Islander led initiatives
during National Reconciliation
Week and NAIDOC Week
•
Ongoing acknowledgement
of Aboriginal and Torres Strait
Islander culture and history
via flags, plaques, resources in
libraries and neighbourhood
houses etc
•
Council adopts Innovate
Reconciliation Action
Plan 2019 – 2021
•
Ongoing support of
Brimbank Aboriginal
and Torres Strait
Islander Consultative
Committee, WRLGRN
and Aboriginal
and Torres Strait
Islander led initiatives
during National
Reconciliation Week
and NAIDOC Week
•
Ongoing
acknowledgement
of Aboriginal and
Torres Strait Islander
culture and history
via flags, plaques,
resources in libraries
and neighbourhood
houses etc
•
Development of the
Brimbank Cultural
Heritage Guidelines
2021 and Brimbank
Cultural Heritage
Management Plan
Checklist 2021
•
Ongoing support of
Brimbank Aboriginal
and Torres Strait
Islander Consultative
Committee, WRLGRN
and Aboriginal
and Torres Strait
Islander led initiatives
during National
Reconciliation Week
and NAIDOC Week
•
Ongoing
acknowledgement
of Aboriginal and
Torres Strait Islander
culture and history
via flags, plaques,
resources in libraries
and neighbourhood
houses etc
•
Cultural Awareness Training for
Council staff
•
Establishment and support of
the Brimbank Aboriginal and
Torres Strait Islander Community
Consultative Group
•
Delivery of forums on Constitutional
Recognition of Aboriginal and Torres
Strait Islander people
•
Development of the Koorie Service
Providers Resource Booklet
•
Support of Friends of Brimbank
Groups to preserve and sustain
Indigenous flora and fauna; Wayapa
Wuurrk Aboriginal Wellness
Foundation Programs at the Albion
Eco-Living Centre; CoHealth’s
“Wellness Dreaming Messengers”
•
Support of the Western Region Local
Government Reconciliation Network
(WRLGRN) and Aboriginal and Torres
Strait Islander led initiatives during
NAIDOC Week
•
Increase of Aboriginal and Torres
Strait Islander resources across
libraries and Neighbourhood Houses
•
Memorandum of Understanding
(MOU) signed with Wurundjeri
Tribe Land Compensation Heritage
Council currently known as
Wurundjeri Woi-wurrung Cultural
Heritage Aboriginal Corporation
•
‘A Journey on Marin Balluk’ Cultural
Awareness Training for Brimbank staff
•
Completion of the Brimbank
Aboriginal Employment Framework
•
Wurundjeri artist engaged to design
bronze acknowledgement plaque for
the new Brimbank Community and
Civic Centre (BCCC)
•
Delivery of the Mullagh Wills
Reconciliation Sport Project
•
Ongoing support of Brimbank
Aboriginal and Torres Strait Islander
Consultative Committee, WRLGRN
and Aboriginal and Torres Strait
Islander led initiatives during
National Reconciliation Week and
NAIDOC Week
•
Ongoing acknowledgement of
Aboriginal and Torres Strait Islander
culture and history via flags,
plaques, resources in libraries and
neighbourhood houses etc
•
Council resolves to raise awareness of what January 26
means to Aboriginal and Torres Strait Islander people
•
During Jan 26 citizenship ceremony, a one minute
silence is observed; an Elder’s message on the
meaning of the day for Aboriginal and Torres Strait
Islander people is played; Aboriginal and Torres Strait
Islander flags and pins are distributed
•
Artwork by Wurundjeri man, Thomas (Tom) Day,
installed in Council Chambers
•
Council conducts a Staff Aboriginal Cultural
Awareness Survey
•
Council in partnership with Brimbank Aboriginal
and Torres Strait Islander Consultative Committee
conducts an Aboriginal feasibility study to establish
the viability of setting up an Aboriginal community
centre in Brimbank
•
Council supports a five year pilot study for the Cooinda
Aboriginal and Torres Strait Islander Community Centre
•
Ongoing support of Brimbank Aboriginal and Torres
Strait Islander Consultative Committee, WRLGRN and
Aboriginal and Torres Strait Islander led initiatives
during National Reconciliation Week and NAIDOC Week
i.e. Ask Aunty/Uncle Q&A for staff
•
Ongoing acknowledgement of Aboriginal and Torres
Strait Islander culture and history via flags, plaques,
resources in libraries and neighbourhood houses etc
•
Council acknowledges its support of the Uluru Statement of the Heart through
the Mayors for the Voice to Parliament Public Statement
•
Council secures State Government’s Neighbourhood House funding as an
auspice of Cooinda Community Group to support with the establishment of
Cooinda Community Centre for the next two years
•
Delivery of Aboriginal Cultural Awareness Training for Council staff
•
Renewal of Council’s internal Reconciliation Working Group (RWG)
•
Ongoing support of Brimbank Aboriginal and Torres Strait Islander Consultative
Committee, WRLGRN, Cooinda Aboriginal and Torres Strait Islander Community
Centre and Aboriginal and Torres Strait Islander led initiatives during National
Reconciliation Week and NAIDOC Week i.e. Ask Aunty/Uncle Q&A for staff
•
Ongoing acknowledgement of Aboriginal and Torres Strait Islander
culture and history via flags, plaques, resources in libraries and
Neighbourhood Houses etc
Our Reconciliation journey –
key outcomes
08
16
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
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Attachment 12.5.4
The Innovate Reconciliation
Action Plan 2024 – 2026
09
10
Brimbank’s Reconciliation Action Plan (RAP) is a
strategic document that outlines priority actions and
deliverables expected under the Reconciliation Australia
RAP Framework and actions and deliverables unique
to Brimbank’s Aboriginal and Torres Strait Islander
community and Council.
The RAP guides how Council will work with local
Aboriginal and Torres Strait Islander communities and
organisations, and Traditional Custodians, Wurundjeri
Woi-wurrung Cultural Heritage Aboriginal Corporation
and Bunurong Land Council Aboriginal Corporation.
Council is committed to furthering actions and
supporting reconciliation as a part of its core business
and strategic aims. Building long-term relationships
based on mutual respect and trust is achieved through
ongoing dialogue and meaningful action.
The development and implementation of the RAP is
linked to the
Together We Are Brimbank Plan
which
incorporates the Brimbank Community Vision 2040, the
Council Plan 2021-2025, our Municipal Public Health and
Wellbeing Plan and the
Brimbank Social Justice Charter
.
Combined, these documents form the core of Council’s
approach to working with Aboriginal and Torres Strait
Islander people into the future.
Council adopted its first Reconciliation Action Plan 2013
- 2017 in 2013 which scoped our capacity for advancing
reconciliation. In 2016, we developed an Innovate
Reconciliation Action Plan 2016 -2019 outlined our
vision for reconciliation and the actions we undertook
to achieve it. Unfortunately COVID, and its’ impact
on our community and operations, meant that our
Reconciliation journey stalled. The Reconciliation Action
Plan 2024 - 2026 will therefore remain at the Innovate
level to ensure we can complete unfinished business.
To ensure we maintain momentum with our RAP
actions, we have renewed and revived our internal
Reconciliation Working Group to include Senior
Managers from across the organisation, Aboriginal
and Torres Strait Islander staff, representation from
the Brimbank Aboriginal and Torres Strait Islander
Consultative Committee and other staff members who
are interested and invested.
Oversight and
governance of the RAP
Brimbank City Council’s RAP is governed by a designated
identified position, First Nations Lead within the First
Nations unit and RAP Champion who is now the Chief
Executive Officer (CEO) that guides Council on its
reconciliation journey – embedding reconciliation as
everyone’s business.
The First Nations unit provides policy and secretarial
and support required, and offer an internal
Reconciliation Working Group (RWG) and all staff with
cultural guidance, advice and leadership to support the
successful implementation of the RAP. This leadership
includes:
•
Working across the organisation and community
to develop, deliver and manage the Brimbank City
Council Reconciliation Action Plan
•
Coordinating relationships with Traditional
Custodians including, but not limited to,
organisational touchpoints
•
Developing and maintaining a productive dialogue
with the Brimbank Aboriginal and Torres Strait
Islander Consultative Committee
•
Establishing and implementing agreed ways of
working for staff when engaging with Traditional
Custodians
•
Coaching the organisation to review and update
strategies, policies, procedures and protocols of
relevance to Aboriginal and Torres Strait Islander
people, as required
•
Overseeing coordination of dates of significance
events and activities supported by Council in
association with local Aboriginal and Torres Strait
Islander people
•
Setting and delivering an organisational
wide narrative regarding Council’s
commitment to reconciliation
Additionally, an internal Reconciliation Working Group
further supports the monitoring and implementation
of committed RAP actions across the organisation
– collectively, this group champions a shared vision
and ownership of reconciliation actions across the
organisation and municipality, and work together to get
the best outcomes and overcome any challenges.
Council also benefit greatly by the contribution of
the Brimbank Aboriginal and Torres Strait Islander
Consultative Committee. The Committee consists
of community members that provide Council with
knowledge and advice on Aboriginal and Torres Strait
Islander issues and needs, and with the development
and implementation of the Reconciliation Action Plan.
Brimbank
Aboriginal
and Torres
Strait Islander
Consultative
Committee
Reconciliation
Action Plan
First
Nations
Unit
Reconciliation
Working
Group
CEO, RAP
Champion
Brimbank Aboriginal and Torres Strait Islander Consultative Commitee attending the opening of Cooinda Aboriginal Corporation. Left to right
Uncle Shane Charles, Aunty Lee-Anne Clarke, Caroline Cooper (Aunty Joyce), Brett Barnett, Marjorie Mason (Aunty Jean), Aunty Jaqueline Watkins,
Irene Sazdov, Graham Cooper (Uncle Boots), Elyse Hoskins.
18
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
19
Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.4
10.1
Council’s RWG is made up of Executive and Senior
About the Brimbank City
Council Reconciliation
Working Group
11
Officers across Council, as well as Aboriginal and
Torres Strait Islander employees who have a role in
implementing the RAP. Other Council Officers who have
an interest or are supporting the delivery of committed
actions across the organisation may also occasionally be
invited to attend.
Members include:
•
RAP Champion (Chair) – CEO
•
Director People, Partnerships and Performance
•
Director, Community Wellbeing
•
First Nations Lead
•
Reconciliation Officer
•
Cooinda Coordinator
•
Manager, Community Strengthening and
Social Planning
•
Manager, Communications and
Community Engagement
•
Manager, Community Learning and Participation
•
Manager, Community Care
•
Group Manager, Operations
•
Manager, City Development Services
•
Manager, City Strategy
•
Manager, Climate Emergency and Environment
•
Manager, Customer Experience and
Service Innovation
•
Manager, Governance and Risk
•
Manager, Parks and Public Realms
•
Manager, People, Culture and Wellbeing
•
Manager, Engineering and Infrastructure Services
•
Head of Enterprise Project Management Office
•
Other Aboriginal and Torres Strait Islander staff
representatives (as interested or required)
10.2 About the Brimbank
Aboriginal and Torres
Strait Islander Consultative
Committee
Brimbank Aboriginal and Torres Strait Islander
Consultative Committee provides advice on Aboriginal
and Torres Strait Islander matters and implementation
of Council’s current and future Reconciliation Action
Plans (RAPs). The objectives of the Committee are to:
•
Share insights about the needs and opportunities of
Aboriginal and Torres Strait Islander communities in
Brimbank to help inform priorities for discussion.
•
Provide advice about the implementation of Council’s
RAP deliverables and Council’s strategic direction
to advancing reconciliation, self-determination and
cultural safety in Brimbank.
•
Contribute to and oversee the development,
implementation and reporting phases of
Council’s RAP.
•
Provide feedback and advice to Council on its
policies, strategies, plans, services, projects,
events that impact Aboriginal and Torres Strait
Islander communities.
•
Provide feedback and advice to Council about how
to promote the benefits of the diverse Aboriginal
communities, strengthen cultural competence,
and enhance understanding about the barriers
to equality facing Aboriginal and Torres Strait
Islander communities.
•
Provide advice to Council in relation to its
communication, engagement and consultation with
Aboriginal and Torres Strait Islander communities.
•
Advocate on behalf of Aboriginal and Torres Strait
Islander communities, providing advice on matters to
inform advocacy to other levels of government.
•
Provide feedback or advice on funding, collaboration
or partnership opportunities.
The Brimbank Aboriginal and Torres Strait Islander
Consultative Committee is co-chaired by a Councillor and
an Aboriginal and or Torres Strait Islander Committee
member, has a majority of Aboriginal members and is
attended by senior members of the Councils executive
staff. Membership of the Committee comprises of nine
(9) members.
Community consultation for
the Innovate Reconciliation
Action Plan 2024 – 2026
Consultation on the development and management of Innovate Reconciliation Action Plan 2024 – 2026 was
conducted in three phases.
(
D
e
c
2
0
2
2
–
N
o
v
2
0
2
3
)
(
F
e
b
–
A
p
r
2
0
2
4
)
J
u
n
e
2
0
2
4
Phase 1
RAP
development
Phase 2
Community
Consultation
Phase 3
Reconciliation Action
Plan completion
−
Consultations with
Traditional Custodians,
Wurundjeri Woi-wurrung
Cultural Heritage Aboriginal
Corporation and Bunurong
Land Council Aboriginal
Corporation
−
Consultation with the
Brimbank Aboriginal and
Torres Strait Islander
Consultative Committee
−
Internal consultations
with all Council areas
delivering on the RAP and
the Reconciliation Working
Group (RWG)
−
A community meeting with
local Aboriginal and Torres
Strait Islander community
members, facilitated by an
Aboriginal consultant
−
Meetings with Aboriginal
and Torres Strait Islander
stakeholder groups, local
organisations, networks
and service providers
−
Consultation with other
local governments in
Melbourne’s west including
the municipalities of
Brimbank, Hobsons Bay,
Maribyrnong, Melton,
Moonee Valley and
Wyndham
−
Wide community
engagement on the Draft
RAP including consultation
and public exhibition on
Council’s online Have
Your Say community
engagement portal
−
Review of community
consultation outcomes by
the Reconciliation Working
Group (RWG)
−
Endorsement of the final
draft of the RAP by the
°
RWG
°
Traditional Custodians
°
Brimbank Aboriginal and
Torres Strait Islander
Consultative Committee
°
Reconciliation Australia
−
Council endorsement
20
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
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Attachment 12.5.4
Innovate Reconciliation
Action Plan Themes
12
12.1 Relationships
We recognise that meaningful engagement with Wurundjeri Woi-wurrung Cultural Heritage
Aboriginal Corporation and Bunurong Land Council Aboriginal Corporation, the Traditional Custodians
of lands within Brimbank, the local Aboriginal and Torres Strait Islander communities and other
stakeholders, will ensure relationships that will be the foundation of our reconciliation policy framework. Council is
committed to nurturing these relationships to build a better understanding between Aboriginal and Torres Strait
Islander people and other residents to lead to a more inclusive community.
Action
1. Establish and maintain mutually beneficial relationships with Aboriginal and Torres Strait Islander
stakeholders and organisations.
Action
2. Build relationships through celebrating National Reconciliation Week (NRW) each year.
Deliverable
Timeline
Responsibility
1.1 Meet with local Aboriginal and Torres Strait Islander
stakeholders and organisations to develop guiding
principles for future engagement.
June 2025
Manager, Community Strengthening
and Social Planning (Lead)
Manager, Communications and
Community Engagement (Support)
1.2 Develop and implement an engagement plan to
work with Aboriginal and Torres Strait Islander
stakeholders and organisations.
June 2025
Manager, Community Strengthening
and Social Planning (Lead)
Manager, Communications and
Community Engagement (Support)
1.3 Work alongside Brimbank Aboriginal and Torres
Strait Islander Consultative Committee to consider
Council's role in advancing reconciliation, self
determination, and truth telling in Brimbank and
recommend options for a strategic way forward.
February 2026 Manager, Community Strengthening
and Social Planning
1.4 Continue to coordinate and support Brimbank
Aboriginal and Torres Strait Islander
Consultative Committee to meet and provide
advice to Council on all aspects of the RAP.
March, June,
September and
December, annually
Manager, Community Strengthening
and Social Planning
1.5 Work with the Brimbank Aboriginal and Torres
Strait Islander Consultative Committee to
update its terms of reference and broaden
membership.
July 2024 and June
2026
Manager, Community Strengthening
and Social Planning
Deliverable
Timeline
Responsibility
2.1 Circulate Reconciliation Australia’s NRW resources
and reconciliation materials to our staff.
May, annually
Manager, Community Strengthening
and Social Planning
2.2 Encourage and support all staff including senior
leaders to participate in internal and external events
to recognise and celebrate NRW.
27 May- 3 June, First Nations Lead (Lead)
Reconciliation Working Group
(Support)
2.3 Continue to plan and organise at least three NRW
events each year.
annually
Reconciliation Officer (Lead)
Reconciliation Working Group
(Support)
2.4 Register all our NRW events on Reconciliation
Australia, Reconciliation Victoria’s Maggollee, and
Deadly Western websites and promote via Council’s
communication channels.
27 May- 3 June,
annually
First Nations Lead (Lead)
Manager, Communications and
Community Engagement (Support)
Deliverable
Timeline
Responsibility
1.6 Continue to build a close working relationship
with the organisations representing the
Wurundjeri and Bunurong people including
the development of Memorandums of
Understanding or a partnership agreement.
June annually
Manager, Community Strengthening
and Social Planning
1.7 Support the new local Aboriginal Community
controlled organisation, the Cooinda Community
Hub, to establish as an incorporated group and
its operations.
June 2025
Manager, Community Strengthening
and Social Planning
1.8 Meet regularly with the Western Region Local
Government Reconciliation Network (WRLGRN)
and the Koorie Network to share information and
explore opportunities to collaborate.
February, May,
September,
December, annually
Manager, Community Strengthening
and Social Planning
NOTE:
Mandatory deliverables specified by Reconciliation Australia
Deliverables that are designed by, and unique to, Brimbank City Council
NOTE:
Mandatory deliverables specified by Reconciliation Australia
Deliverables that are designed by, and unique to, Brimbank City Council
Traditional weaving workshop at Be Bold Blakout Festival,
St Albans Community Centre
22
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
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Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.4
Action
3. Promote reconciliation through our sphere of influence.
Action
5. Increase understanding, value and recognition of Aboriginal and Torres Strait Islander cultures,
histories, knowledge and rights through cultural learning.
Action
4. Promote positive race relations through anti-discrimination strategies.
Deliverable
Timeline
Responsibility
3.1 Develop and implement an internal
communications and engagement
plan to engage all staff and Councillors
to raise awareness of Reconciliation
across our workforce.
August 2025
Manager, Community Strengthening and
Social Planning (Lead)
Manager, Communications and Community
Engagement (Co-Lead)
3.2 Update and communicate our
commitment to reconciliation publicly.
December, annually Manager, Community Strengthening and
Social Planning (Lead)
Manager, Communications and Community
Engagement (Support)
3.3 Explore opportunities to positively
influence our external stakeholders to
drive reconciliation outcomes.
September,
annually
First Nations Lead (Lead)
Reconciliation Working Group (Support)
3.4 Collaborate with Reconciliation Action
Plan organisation and other like-minded
organisations to develop innovative
approaches to advance reconciliation.
September,
annually
Manager, Community Strengthening and
Social Planning
Deliverable
Timeline
Responsibility
5.1 Conduct a review of cultural learning
needs within our organisation.
December, annually Manager People, Culture & Wellbeing (Lead)
Manager, Community Strengthening and
Social Planning (Co-Lead)
5.2 Develop, implement, and communicate a
cultural learning strategy document for
our staff.
December 2025 Manager People, Culture & Wellbeing (Lead)
Manager, Community Strengthening and
Social Planning (Co-Lead)
5.3 Consult local Traditional Custodians and
Brimbank Aboriginal and Torres Strait
Islander Consultative Committee to
inform our cultural learning strategy.
June 2025
Manager People, Culture & Wellbeing (Lead)
Manager, Community Strengthening and
Social Planning (Co-Lead)
5.4 Provide opportunities for RAP Working
Group members, and other key leadership
staff to participate in formal and
structured cultural learning.
September,
annually
Manager People, Culture & Wellbeing (Lead)
Manager, Community Strengthening and
Social Planning (Co-Lead)
5.5 Review Council’s approach to
acknowledging and or celebrating dates
of significance; and incorporate cultural
considerations into event
planning tools.
June 2026
Manager, Community Strengthening and
Social Planning (Lead)
Reconciliation Working Group (Support)
5.6 Continue to engage with Traditional
Custodians and Aboriginal and
Torres Strait Islander peoples
to understand community
sentiment around January 26 and
identify recommendations for
acknowledging January 26
into the future.
June 2025
Manager, Communications and Community
Engagement (Lead)
Manager, Community Strengthening and
Social Planning (Support)
Deliverable
Timeline
Responsibility
4.1 Conduct a review of HR policies
and procedures to identify existing
anti-discrimination provisions, and
future needs.
December, annually Manager People, Culture and Wellbeing
4.2 Develop, implement, and communicate
an anti-discrimination policy for our
organisation.
June 2026
Manager People, Culture and Wellbeing
4.3 Engage with Aboriginal and
Torres Strait Islander staff and/or
Aboriginal and Torres Strait Islander
Advisors to consult on our anti
discrimination policy.
December 2025 Manager People, Culture and Wellbeing
4.4 Educate senior leaders on the
effects of racism.
June 2026
Manager People, Culture and Wellbeing (Lead)
12.2 Respect
We acknowledge the Wurundjeri and Bunurong people as the Traditional Custodians of the land
we help govern, and that respect is built when the whole community is aware, understands and
celebrates Aboriginal and Torres Strait Islander people, cultures, histories, and rights. Council values
the knowledge and expertise of Aboriginal and Torres Strait Islander people and seeks ways to
enhance their contribution to our community.
NOTE:
Mandatory deliverables specified by Reconciliation Australia
Deliverables that are designed by, and unique to, Brimbank City Council
NOTE:
Mandatory deliverables specified by Reconciliation Australia
Deliverables that are designed by, and unique to, Brimbank City Council
24
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank City Council Innovate Reconcilliation Action Plan 2024 – 2026
25
Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.4
Action
6. Ensure that Council programs, services and activities are developed and implemented with, by, and for
Aboriginal and Torres Strait Islander peoples.
Action
7. Increase understanding and recognition of Aboriginal and Torres Strait cultures, histories and heritage
throughout the LGA.
Deliverable
Timeline
Responsibility
6.1 In consultation with Traditional
Custodians, Brimbank Aboriginal and
Torres Strait Islander Consultative
Committee and local Aboriginal and Torres
Strait Islander community, ensure work
areas continue to build, maintain and
promote programs, services, and activities
with, by and for Aboriginal and Torres
Strait Islander people.
July, annually
All Managers (Lead)
6.2 Continue to develop and maintain
information and educational resources
on Aboriginal and Torres Strait Islander
histories, culture, knowledge, rights and
important sites in Brimbank for use on
Council’s website and for distribution
to community groups associated with
Council.
June, annually
Manager, Communications and Community
Engagement (Lead)
Manager, Community Strengthening and Social
Planning (Support)
6.3 Work with Traditional Custodians to
preserve and maintain Country, including
the implementation of cultural burning
practices where appropriate.
July, annually
Manager, Climate Emergency and Environment
6.4 Identify Traditional Custodians, Brimbank
Aboriginal and Torres Strait Islander
Consultative Committee and Aboriginal
and Torres Strait Islander consultation
requirements and processes for land use,
development and project management of
Council owned land.
June, annually
Manager Community Strengthening and Social
Planning (Co-Lead)
Manager, Parks and Public Realm (Co-Lead)
Manager, Engineering and Infrastructure
Services (Co-Lead)
Head of Project Management Office (Support)
6.5 Develop a protocol that informs the
process and approach to engagement
with Traditional Custodians, Brimbank
Aboriginal and Torres Strait Islander
Consultative Committee and local
Aboriginal and Torres Strait Islanders
to inform planning, development and
delivery of council services
and initiatives.
December 2025 Manager, Community Strengthening and Social
Planning (Lead)
Head of Project Management Office (Co - Lead)
Deliverable
Timeline Responsibility
7.1 Amend Council’s Signage Standards to incorporate
acknowledgement of Traditional Custodians in all
place name signage.
December
2024
Manager, Communications and
Community Engagement (Lead)
Manager, Parks and Public Realm
(Support)
7.2 Continue implementation of interpretive signage
in public space that acknowledges Traditional
Custodians and culturally significant
landscapes and histories.
June, annually Manager Parks and Public Realm (Lead)
Manager, Communications and
Community Engagement (Support)
7.3 On the advice of Traditional Custodians, Brimbank
Aboriginal and Torres Strait Islander Consultative
Committee and with family consent, Council will
acknowledge the passing of Elders, or people of
significance to the Aboriginal and Torres Strait
Islander communities, in Council Chambers,
flying flags half-mast or via social
media posts.
December
2025
Manager, Communications and Community
Engagement (Lead)
Manager, Community Strengthening and
Social Planning (Co-Lead)
7.4 Consider opportunities to promote the culture
of Aboriginal and Torres Strait Islander
people in Council’s activation programming
in town centres.
October,
annually
Manager, City Strategy
NOTE:
Mandatory deliverables specified by Reconciliation Australia
Deliverables that are designed by, and unique to, Brimbank City Council
NOTE:
Mandatory deliverables specified by Reconciliation Australia
Deliverables that are designed by, and unique to, Brimbank City Council
6.6 Ensure staff with a role in land use and
development and project management
are trained in the use of the ACHRIS
mapping system; how to identify
when a Cultural Heritage Management
Plan is required; and ensure position
descriptions and induction processes
are updated as required.
August, annually Manager, City Strategy (Lead)
Manager, City Development Services (Co
Lead)
Manager, Parks and Public Realm (Co-Lead)
Manager, Engineering and Infrastructure
Services (Co-Lead)
6.7 Work alongside Traditional Custodians,
and the Brimbank Aboriginal and Torres
Strait Islander Consultative Committee
to identify ways to improve cultural
safety, inclusion and truth-telling in
Council places, including areas for
yarning circles.
December 2026 Manager, Parks and Public Realm (Lead)
Park Services Unit Manager (Support)
Public Spaces Coordinator (Support)
26
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
27
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Attachment 12.5.4
Deliverable
Timeline Responsibility
8.1 Increase staff's understanding of the purpose
and significance behind cultural protocols,
including Acknowledgement of Country and
Welcome to Country protocols.
February,
annually
Manager, Community Strengthening and
Social Planning
8.2 Develop a Cultural Protocols document
including protocols for Welcome to Country
and Acknowledgement of Country.
December,
annually
Manager, Community Strengthening and
Social Planning
8.3 Continue to invite a local Traditional Custodian
to provide a Welcome to Country or other
appropriate cultural protocol at significant
events each year.
December,
annually and
as required
All Managers (Co-Lead)
8.4 Include an Acknowledgement of Country
or other appropriate protocols at the
commencement of meetings and events.
December,
annually and
as required
All Managers (Co-Lead)
8.5 Review and update Council’s policy templates
and approval processes to include details of
recognition of Aboriginal and Torres Strait
Islander cultures, histories, knowledge and
legislative rights; Councils commitment to
reconciliation; and protocols and processes
of working and consulting with Traditional
Custodians, Brimbank Aboriginal and Torres
Strait Islander Consultative Committee and
Aboriginal and Torres Strait Islander peoples.
December,
annually
Manager, Governance and Risk
8.6 Re-affirm Council’s commitment to
promoting place names that are in Australian
First Nations languages that have been
developed following consultation with
Traditional Custodians.
January,
annually
Manager, Governance and Risk (Lead)
8.7 Develop and implement a policy and protocol
to install plaques, where possible, that
acknowledge the Traditional Custodians of
Brimbank on (current and proposed) Council
buildings, parks, reserves, waterways
where possible.
June 2026 Manager, Communications and Community
Engagement (Lead)
Deliverable
Timeline Responsibility
9.1 Encourage and support all staff including senior
leaders to participate in internal and external
events to recognise and celebrate
NAIDOC Week.
First week in
July, annually
First Nations Lead (Lead)
Reconciliation Working Group (Support)
9.2 Review People, Culture and Wellbeing policies
and procedures to remove barriers to staff
participating in NAIDOC Week.
June 2025 Manager People, Culture and Wellbeing
9.3 Work with local Aboriginal and Torres Strait
Islander organisations and communities to help
support and organise NAIDOC week events.
May - July,
annually
Manager, Communications and
Community Engagement (Lead)
Manager Community Strengthening and
Social Planning (Co-Lead)
Action
9. Build respect for Aboriginal and Torres Strait Islander cultures and histories by celebrating NAIDOC Week.
NOTE:
Mandatory deliverables specified by Reconciliation Australia
Deliverables that are designed by, and unique to, Brimbank City Council
NOTE:
Mandatory deliverables specified by Reconciliation Australia
Deliverables that are designed by, and unique to, Brimbank City Council
Action
8. Demonstrate respect to Aboriginal and Torres Strait Islander peoples by observing cultural protocols..
Deliverable
Timeline Responsibility
10.1 Create and promote a calendar of staff and
community Aboriginal and Torres Strait Islander
arts and cultural initiatives for community and
staff participation that Council supports as part
of National Reconciliation Week and
NAIDOC Week.
May – July,
annually
Manager, Community Strengthening and
Social Planning (Lead)
Manager, Community Learning and
Participation (Support)
10.2 Continue to work in partnership with the
Department of Education and Training to
support the Koorie Homework Club to provide
support to local Aboriginal and Torres Strait
Islander school aged students and families.
December,
annually
Manager, Community Learning and
Participation
10.3 Audit and catalogue materials and objects about
Aboriginal cultures and heritage managed
by the Council.
December,
annually
Manager, Community Learning and
Participation
Action
10. Continue to develop and support a range of Aboriginal and Torres Strait Islander arts and cultural initiatives.
28
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
29
Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.4
Action
11. Improve employment outcomes by increasing Aboriginal and Torres Strait Islander recruitment,
retention, and professional development.
Action
12. Increase Aboriginal and Torres Strait Islander supplier diversity to support improved economic and
social outcomes.
Action
13. Work to ensure all Council programs and services are appropriate and accessible for local Aboriginal and
Torres Strait Islander peoples.
Deliverable
Timeline
Responsibility
11.1 Build understanding of current Aboriginal and
Torres Strait Islander staffing to inform future
employment and professional development
opportunities.
June, annually
Manager People, Culture and Wellbeing
11.2 Engage with Aboriginal and Torres Strait
Islander staff to develop Council’s recruitment,
retention and professional development
strategy.
December 2025 Manager People, Culture and Wellbeing
11.3 Develop and implement an Aboriginal and
Torres Strait Islander recruitment, retention
and professional development strategy.
June 2026
Manager People, Culture and Wellbeing
11.4 Advertise job vacancies in ways that can
effectively reach Aboriginal and Torres Strait
Islander stakeholders.
December,
annually
Manager People, Culture and
Wellbeing(Lead)
All Managers (Co-Lead)
11.5 Review People, Culture and Wellbeing
recruitment procedures and policies to remove
barriers to Aboriginal and Torres Strait Islander
participation in our workplace.
June 2026
Manager People, Culture and Wellbeing
11.6 Support Aboriginal and Torres Strait Islander
staff to attend professional development
opportunities, networks and
advocacy groups.
December,
annually and as
required
All Managers (Co-Lead)
11.7 Build on the partnership with Moondani Balluk
(Victoria University) to explore opportunities
around employment, internships and work
experience opportunities for Aboriginal and
Torres Strait Islander students.
December,
annually and as
required
Manager People, Culture and Wellbeing
(Lead)
Manager, Community Strengthening
and Social Planning (Support)
11.8 Work with Traditional Custodians, Brimbank
Aboriginal and Torres Strait Islander
Consultative Committee, local Aboriginal and
Torres Strait Islander communities and service
providers to design workshops that encourage
a strength-based approach to addressing
employment needs.
December,
annually
Manager, Community Learning and
Participation (Lead)
Manager, People Culture and Wellbeing
(Support)
Deliverable
Timeline
Responsibility
12.1 Maintain, monitor and review our Aboriginal and Torres
Strait Islander procurement strategy.
June, 2025 Procurement and Contracts
Coordinator
12.2 Investigate Supply Nation membership and maintain
Kinaway (Victorian Indigenous Chamber of Commerce)
membership.
July, annually Procurement and Contracts
Coordinator
12.3 Develop and communicate opportunities for procurement
of goods and services from Aboriginal and Torres Strait
Islander businesses to staff.
July, annually Procurement and Contracts
Coordinator
12.4 Review and update procurement practices to remove
barriers to procuring goods and services from Aboriginal
and Torres Strait Islander businesses.
July, annually Procurement and Contracts
Coordinator
12.5 Retain and develop new commercial relationships with
Aboriginal and/or Torres Strait Islander businesses.
July, annually Procurement and Contracts
Coordinator
12.6 Undertake an annual, cross organisational, audit to
quantify the procurement of goods, services or works
from Aboriginal and Torres Strait Islander businesses.
July, annually Procurement and Contracts
Coordinator
12.7 Partner with external service providers and government
agencies to deliver business start-up workshop/s for
Brimbank Aboriginal and Torres Strait Islander people.
April, annually Manager, City Strategy
Deliverable
Timeline
Responsibility
13.1 Explore and develop a suitable approach to undertaking
an Aboriginal Cultural Safety Audit across the
organisation.
June 2025
Manager, Community
Strengthening and Social
Planning
13.2 Implement the Aboriginal Cultural Safety Audit and make
recommendations for change.
June 2026
Manager, Community
Strengthening and Social
Planning
13.3 Embed data about the social, health, wellbeing and
economic needs of Aboriginal and Torres Strait Islander
people in Brimbank to guide program design and service
delivery across Council.
December,
annually
All Managers (Co-Lead)
12.3 Opportunities
We understand how important it is to create opportunities that build the capacity and the socio –
economic status of local Aboriginal and Torres Strait Islander residents, to better determine their
future. Council will continue to look for ways to provide opportunities within our programs and
services through employment and professional development, economic and business opportunities,
community development and to ensure all of our programs and services are accessible and culturally safe for
Aboriginal and Torres Strait Islander people.
NOTE:
Mandatory deliverables specified by Reconciliation Australia
Deliverables that are designed by, and unique to, Brimbank City Council
NOTE:
Mandatory deliverables specified by Reconciliation Australia
Deliverables that are designed by, and unique to, Brimbank City Council
30
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
31
Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.4
Action
14. Establish and maintain an effective RAP Working group (RWG) to drive governance of the RAP.
Action
17. Continue our reconciliation journey by developing our next RAP.
Action
15. Provide appropriate support for effective implementation of RAP commitments.
Deliverable
Timeline
Responsibility
14.1 Maintain Aboriginal and Torres Strait
Islander staff representation on
the RWG.
February, annually First Nations Lead
14.2 Review the Reconciliation Working
Group Terms of Reference annually.
December,
annually
First Nations Lead (Lead)
Reconciliation Working Group (Support)
14.3 Meet at least four times per year to drive
and monitor RAP implementation.
March, June, Sept
and Dec, annually
First Nations Lead
Deliverable
Timeline
Responsibility
16.1 Contact Reconciliation Australia to verify that
our primary and secondary contact details are
up to date, to ensure we do not miss out on
important RAP correspondence.
June, annually First Nations Lead
16.2 Contact Reconciliation Australia to request our
unique link, to access the online RAP Impact
Survey.
August, annually First Nations Lead
16.3 Complete and submit the annual RAP Impact
Survey to Reconciliation Australia.
September,
annually
First Nations Lead
16.4 Report RAP progress to all staff and senior
leaders as part of quarterly reports for Council
Plan and Annual Plan.
March, June,
September
and December,
annually
First Nations Lead
16.5 Publicly report our RAP achievements,
challenges and learnings, annually through
Council publications and reports.
July, annually
First Nations Lead (Lead)
Manager, Customer Experience and
Service Innovation (Support)
16.6 Investigate participating in Reconciliation
Australia’s biennial Workplace
RAP Barometer.
April 2026
First Nations Lead
16.7 Submit a traffic light report to Reconciliation
Australia at the conclusion of this RAP.
June 2026
First Nations Lead
16.8Provide quarterly RAP progress reports to
Brimbank Aboriginal and Torres Strait Islander
Consultative Committee.
March, June,
September
and December,
annually
First Nations Lead
Deliverable
Timeline
Responsibility
17.1 Register via Reconciliation Australia’s
website
to begin developing our next RAP.
December 2026 First Nations Lead
Deliverable
Timeline
Responsibility
15.1 Define resource needs for RAP
implementation.
July, annually
Manager, Community Strengthening and
Social Planning
15.2 Engage our Senior Leaders and other staff
in the delivery of RAP commitments.
July, annually
First Nations Lead (Lead)
Reconciliation Working Group (Support)
15.3 Develop, review and maintain appropriate
systems to track, measure and report on
RAP commitments.
September,
December, March,
June, annually
First Nations Lead (Lead)
Reconciliation Working Group (Support)
15.4 Appoint and maintain an internal RAP
Champion from senior management.
July, annually
Executive Leadership Team
15.5 At least three times a year, Invite an Elder,
Brimbank Aboriginal and Torres Strait
Islander Consultative Committee member,
service provider, agency, artist or
business to address the RWG on
matters relevant to Council’s RAP.
March, July ,
October, annually
First Nations Lead
12.4 Governance
We recognise the importance of good administration to ensure the success of this RAP. Council will
commit to manage and administer the RAP over the next 2 years.
NOTE:
Mandatory deliverables specified by Reconciliation Australia
Deliverables that are designed by, and unique to, Brimbank City Council
NOTE:
Mandatory deliverables specified by Reconciliation Australia
Deliverables that are designed by, and unique to, Brimbank City Council
Action
16. Build accountability and transparency through reporting RAP achievements, challenges and learnings
both internally and externally.
32
Brimbank Innovate Reconciliation Action Plan 2024-2026
Brimbank Innovate Reconciliation Action Plan 2024-2026
33
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Attachment 12.5.4
Brimbank City Council
Telephone
9249 4000
Email
info@brimbank.vic.gov.au
Post
PO Box 70, Sunshine, VIC 3020
Hearing or speech impaired?
• TTY dial
133 677
• Speak & Listen
1300 555 727
•
www.relayservice.gov.au
, then enter
03 9249 4000
Find us on Facebook, X and YouTube
www.facebook.com/brimbankcouncil
x.com/BrimbankCouncil
www.youtube.com/brimbankcitycouncil
www.brimbank.vic.gov.au
Use Brimby, the online virtual assistant
brimbank.vic.gov.au
020-0124
Contact details
First Nations Unit
✉
reconciliation@brimbank.vic.gov.au
(03) 9249 4000
Brimbank City Council
Telephone
9249 4000
Email
info@brimbank.vic.gov.au
Post
PO Box 70, Sunshine, VIC 3020
Hearing or speech impaired?
• TTY dial
133 677
• Speak & Listen
1300 555 727
•
www.relayservice.gov.au
, then enter
03 9249 4000
Find us on Facebook, X and YouTube
www.facebook.com/brimbankcouncil
x.com/BrimbankCouncil
www.youtube.com/brimbankcitycouncil
www.brimbank.vic.gov.au
Use Brimby, the online virtual assistant
brimbank.vic.gov.au
Brimbank Council Meeting No. 642 - 18 February 2025
42 of 60
Attachment 12.5.4
T 9249 4000
W brimbank.vic.gov.au
PO BOX 70
Sunshine, Victoria 3020
25/24693
31 January 2025
Andrew Macdonald
Senior Project Manager
Homes Victoria
50 Lonsdale Street
MELBOURNE VIC 3001
Dear Mr Macdonald
Re: Proposed 19 unit, three storey development by Homes Victoria at 24-26
Burnewang Street, Albion
Thank you for providing Brimbank City Council (Council) with an opportunity to review the
proposed development plans for the above site and provide a submission.
Council strongly supports the provision of good quality, high amenity social and affordable
housing in appropriate locations within the municipality, and is very aware that the need
for such housing continues to grow. However, Council is also committed to protecting the
amenity of existing residents and ensuring that any new development is appropriately
designed and located, and positively contributes to the character of the area.
A detailed assessment of the proposal for 24-26 Burnewang Street, Albion, has been
undertaken against the relevant provisions of the Brimbank Planning Scheme and I write
to advise that Council Officers (under delegation from Council) do not support the
development as currently proposed for the following reasons:
1. The proposed plans do not contain some mandatory and/or required information which
prevents a full assessment from being undertaken. This includes:
i. an urban context report
ii. a design response
iii. a garden area plan
iv. legible shadow diagrams, including diagrams showing the shadows cast by the
existing dwellings on the sites
v. fully dimensioned elevations showing the overall height of the proposed
building
vi. details of the proposed stormwater treatment / water sensitive urban design
treatment.
2. The urban context report should have been prepared prior to the plans being
developed as it should have been used to inform how the design must respond to the
site and context. The absence of this information suggests that the design was not
informed by the urban context, but instead developed to maximise yield, at the
expense of the character of the area.
3. The proposal does not comply with the following Development Standards as outlined
in Clause 53.20-6 of the Brimbank Planning Scheme:
i. 53.20-6.2
–
Street setback
Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.5
Page 2 of 2
ii. 53.20-6.10
–
Side and rear setbacks
iii. 53.20-7.6
–
Building setback
iv. 53.20-7.7
–
Integration with the street
4. The proposal introduces a design and materials into the area that are at odds with the
existing character and will impact on the nearby individually listed heritage dwelling
and heritage precinct.
5. For the reasons listed above, the proposal will have a detriment impact on the
amenity of the adjoining properties.
Should the Minister for Planning decide to issue a planning permit for the proposed
development, please find attached some
“Without Prejudice” conditions
that Council
requests are included on the permit.
Should you wish to discuss this matter further, please contact Dhiraj Joti, Principal
Planner, on 9249 4112 or via email at dhirajj@brimbank.vic.gov.au .
Yours sincerely
Kristen Gilbert
MANAGER CITY DEVELOPMENT SERVICES
Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.5
Page
1
of
7
Without prejudice proposed permit conditions for 24-26 Burnewang Street, Albion
Brimbank City Council Ref: PA0037/24
Amended/Endorsed Plans
(1) Before the development starts, amended plans and / or reports to the satisfaction of the
Responsible Authority must be submitted to and approved by the Responsible Authority.
When approved, the plans and / or reports will be endorsed and will then form part of the
permit. The plans must be drawn to scale with dimensions. The plans and / or reports must
be generally in accordance with the plans and / or reports with the considered plans but
modified to show:
(a) A garden area plan demonstrating compliance with the minimum garden area
requirement of Clause 32.08-4 of the Brimbank Planning Scheme.
(b) Natural Ground Levels to be shown on the ground floor and elevation plans;
(c) The elevation plans to correctly show the second floor corridor projection from the
main wall facing Burnewang Street.
(d) Front setbacks of the adjoining lots to be shown.
(e) Habitable and non-habitable windows on the adjoining lots to the north and west
facing the subject site to be shown.
(f) The elevation plans showing maximum building height demonstrating compliance with
Clause 32.08-11 of the Brimbank Planning Scheme (i.e. maximum height of 11.0m).
(g) The east elevation to be redesigned so the car park area includes a feature wall facing
Adelaide Street, allowing natural ventilation into the car parking area.
(h) The front entry to be redesigned to be clearly visible and identifiable from Burnewang
Street.
(i) The south and east elevations to be redesigned to include a natural type cladding as
opposed to colorbond.
(j) Plans including sections to be submitted demonstrating compliance with Clause 53.20-
7.14 of the Brimbank Planning Scheme.
(k) Plans providing an overlooking diagram clearly showing which windows and balconies
at first and secluded floor require to be screened with details (including elevations)
how they will be screened, in accordance with Clause 53.20-6.16 of the Brimbank
Planning Scheme.
(l) Elevations of the fences screening the terraced areas for dwellings 1, 2 & 3. These
need to be integrated into the design and be at least 1.7 metres above floor level and
be no more than 25 per cent transparent.
(m) A door to be provided on the western side of the waste area.
(n) A storage plan showing storage space provided to each dwelling in accordance with
Table 12: Storage of Clause 53.20-7.11 of the Brimbank Planning Scheme.
(o) The crossover to be designed to Brimbank City
Council’s Engineering Standards
, with
1.2 metre splays on either side.
(p) The south facing living area windows for dwellings 1, 8 and 16 and the south facing
bedroom windows for dwellings 2, 9 and 17 to be redesigned to have a minimum width
of 1.8 metres and a minimum height of 1.5 metres.
(q) The corridors on the first and second floors to be fully enclosed with a glazed door and
openable window above, provided on the south, east and west sides of the corridors.
(r) Shadow diagrams of the existing site constraints to be provided and the plans modified
(if required) to comply with Clause 53.20-6.15 of the Brimbank Planning Scheme.
(s) A waste management plan in accordance with Condition 23.
Brimbank Council Meeting No. 642 - 18 February 2025
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Attachment 12.5.5
Page
2
of
7
(t) The roller door accessing the car park area to be setback 5.0 metres from the Adelaide
Street site frontage, without the loss of any onsite parking spaces.
(u) Changes to the building footprint and/or site layout to address any recommendations
of the Arborist Report required by Condition 6.
(v) Revised drawings demonstrating compliance with Clause 53.20-7.1 and Clause 53.18
of the Brimbank Planning Scheme to:
(i)
Indicate the NatHERS thermal performance is to have a minimum 7 stars
average star rating;
(ii)
Note all glazed doors and windows in habitable rooms are to be double-glazed;
(iii)
Note all habitable room windows can be locked open;
(iv)
Provide skylights to admit daylight to the second floor access gallery, to avoid
the daytime use of lighting;
(v)
Revise the roof plan indicating a roof colour with a Solar Absorptance (SA) of less
than 3;.
(vi)
Provide full details of external shading devices for all north, east and west facing
habitable windows including plans showing the projection of horizontal. extent of
vertical shading on elevations and details and specifications of devices;
(vii)
Indicate a retractable or fixed clotheslines (not rack) per dwelling that has a
minimum width and height above ground to hang bed linen;
(viii)
Provide a dedicated distribution boards for electric vehicle charging in the vicinity
of the car park, and upstream wiring to the main switchboard. Provide sufficient
capacity to support Level 2 (32 amp) vehicle charging points for each resident
car parking bay per the requirements of the NCC.
(w) Provide a WSUD plan demonstrating compliance with Clause 53.18 of the Brimbank
Planning Scheme to:
(i)
Indicate the treated and non-treated portion of roofs and the treated and non
treated portion of each paved area and annotate the area of each;
(ii)
Indicate treatment devices and annotate with a description (e.g. buffer-strip
area, raingarden area and detention depth, tank capacity 1and reuse
connections) per the WSUD modelling;
(iii)
Locate any buffer-strips/raingardens away from side boundaries and building
footings, indicate the portion of paving to be treated by the device, and show
indicative falls to it;
(iv)
Only if raingardens can be demonstrated unavoidable, limit the detention depth
to 100mm, provide the minimum possible, and locate in shared area;
(v)
Provide in-ground planting for any buffer-strips and dimension a minimum 0.6 m
travel across vegetation (e.g. lawn/garden) before collection in a surface drain.
Note the surface drains are to be connected to the internal stormwater drainage
system;
(vi)
Provide sufficient space for an appropriate bin wash-down area.
(x) Provide a Sustainable Design Assessment demonstrating compliance with Clause
53.20-7.1 and Clause 53.18 of the Brimbank Planning Scheme to:
(i)
List clear commitments to best practice ESD initiatives under core ESD categories
and provide supporting information in the appendices;
(ii)
Provide all ESD related information including WSUD, rating tools reports, etc. in a
single SDA document;
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Attachment 12.5.5
Page
3
of
7
(iii)
Provide a 7 star minimum average NatHERS ratings, with 6.0 minimum for either
dwelling. Provide preliminary NatHERS certificates for each varied unit typology,
and for each orientation variation;
(iv)
Provide reverse-cycle split space heating and cooling with an energy efficiency
that is rated within one star of the best available.
(2) The development as shown on the endorsed plans must not be altered without the written
consent of the Responsible Authority.
Landscaping
(3) Prior to the endorsement of plans, and commencement of development, a landscape plan to
the satisfaction of the Responsible Authority must be submitted to and approved by the
Responsible Authority. When approved, the plan will be endorsed and will then form part of
the permit. The plan must be drawn to scale with dimensions. The landscaping plan must
show:
(a) Details of surface finishes of pathways and driveways;
(b) A planting schedule of all proposed trees, shrubs and ground covers, including botanical
names, common names, pot sizes, sizes at maturity, and quantities of each plant;
(c) Landscaping and planting within all open areas of the site;
(d) Appropriate irrigation system;
(e) A minimum of 2 medium sized trees (minimum 2 metres tall when planted and 6-12
metres at maturity) must be provided in the front setback of each street;
(f) The following required in the communal open space to the north and west of the
dwelling:
•
A minimum of 5 small to medium sized tree (minimum 2 metres tall when planted
and up to 6 metres at maturity);.
•
Details of vegetable/ herb gardens;
•
Details of a dedicated area for outdoor dining/ BBQ areas.
All species selected must be to the satisfaction of the Responsible Authority.
(g) Any additional tree planting as required by tables 5
–
7 as set out in Clause 53.20-7.4 of
the Brimbank Planning Scheme.
(4) Prior to the commencement of occupation, unless otherwise agreed in writing with the
Responsible Authority (eg; to allow for seasonal planting), landscaping works as shown on
the endorsed plans must be completed to the satisfaction of the Responsible Authority.
(5) The landscaping shown on the endorsed plans must be maintained to the satisfaction of the
Responsible Authority. This includes the (ie; within 30 days) replacement of any dead,
diseased or damaged plants.
Street Tree Protection
(6) Prior to the endorsement of plans under Condition 1 of this permit, an arborist report must
be prepared by a suitably qualified and experienced person, to demonstrate protection of
the two street trees to be retained on the site frontage on Adelade Street and Burnewang
Street. Once prepared, the report must be submitted to the Responsible Authority. The
report must include:
(a) A detailed tree survey of these trees including:
(i)
Tree identification number;
(ii)
Botanical and Common name;
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Attachment 12.5.5
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4
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7
(iii)
Physical dimensions of height, canopy spread, trunk diameter (DB H) and
diameter above;
(iv)
Basal flare;
(v)
An assessment of the health, structure, age class, landscape significance;
(vi)
An assessment of the arboricultural value and retention value;
(vii)
Determination of the structural root zones (SRZ) and Tree Protection Zones
(TPZ) (in accordance with AS4970);
(viii)
The encroachment percentage for any works within the tree protection zone of
any tree.
(b) An existing conditions plan and a proposed development plan, to scale, showing the
locations of the trees (referencing the tree identification number). The plans must
show the SRZ and TPZ of all trees considered to be of high or medium retention value.
The plan must also indicate the areas of encroachment from the proposal from any
building or driveway, or any areas of significant level changes (cut and fill).
(c) A detailed section describing the impacts of the development on the assessed trees.
The assessment must detail how the impact may be minimised for any trees of high or
moderate retention value, or trees on adjoining land (street trees and neighbouring
property trees).
(d) Suitable tree management and protection recommendations for all trees to be
retained. These must be specific for each tree identified for retention and or
protection. Review of architectural, services and landscape plans to be included to
provide an accurate impact assessment.
(e) If high encroachment (greater than 10%) may occur to any tree to be retained or
protected that cannot be adequately justified (in accordance with Clause 3.3.4 of the
Australian Standard AS4970), a non-destructive root investigation (NORI) must be
undertaken. Such investigations may only be carried out using Air Spade, Hydro
excavation or by manual hand excavation. The guidance notes for NORI Investigations
are to be used for all reporting requirements.
(7) The following measures must be adhered to for the protection of the street trees to be
retained:
(a) The naturestrip and street tree within Adelaide Street & Burnewang Street frontage of
the site must be barricaded out using portable cyclone fencing for the duration of the
development. Costs of such fencing must be borne by the developer and/or permit
holder;
(b) No pruning of the existing street tree located within the naturestrip within the insert
street name frontage of the site shall be undertaken by any party other than Brimbank
Tree Services;
(c) No building materials are to be stacked and/or dumped on any naturestrip during
construction;
(d) Any further recommendations set out in the endorsed arborist report as part of this
permit.
(8) The Tree Protection Zone (TPZ) around the existing street trees must be fenced in
accordance with Australian Standard AS4970-2009 - Protection of Trees on Development
Sites. The following activities must not occur within the TPZ:
(a) Construction of any works without the supervision of a qualified arborist;
(b) Driving or parking of any vehicles or machinery;
(c) Stockpiling of building materials, debris or soil;
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Attachment 12.5.5
Page
5
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7
(d) Dumping of fuel, oil or chemicals;
(e) Altering of soil levels;
(f) Open trenching, including for the placement of pipes or wires;
(g) Attachment of wires, nails, screws or any other fixing device to the existing tree/s
Supplementary watering must be provided to trees through dry periods and during and after
the construction process.
Car Parking
(9) Before the occupation of the development starts, the areas set aside for the parking of
vehicles and access lanes as shown on the endorsed plans must be:
(a) Constructed in concrete or asphalt
–
not bitumen;
(b) properly formed to such levels that they can be used in accordance with the plans;
(c) Drained; and
(d) Maintained
all to the satisfaction of Brimbank City Council.
(10) Car spaces, access lanes and driveways must be maintained and must not be used for any
other purpose that would prevent vehicles accessing and using the on-site parking.
(11) Prior to the commencement of the occupation / use hereby approved, a vehicular crossing
must be constructed to the road to suit the proposed driveway as shown on the endorsed
plans to the satisfaction of Brimbank City Council. A Vehicle Crossing Permit must be
obtained from Council’s Engineering Department prior to any works commencing on the site.
(12) Prior to the commencement of occupation, all disused or redundant vehicle crossings must
be removed and replaced with kerb and channel, and the naturestrip and footpath
reinstated to the satisfaction of Brimbank City Council. A permit must be obtained from
Council’s Engineering Department prior to the commencement of these works.
(13) The owner/developer is responsible for determining the location of any road infrastructure or
non-road infrastructure in the road reserve (e.g. pits, poles, water mains, gas mains,
telecommunications cables etc.) that could be affected by the installation of the new
crossover or related works. Any existing road infrastructure or non-road infrastructure
located within or adjacent to the new crossover must be altered, relocated or reconstructed
to the satisfaction of the Responsible Authority and/or the relevant utility provider or
infrastructure manager at the expense of the owner/developer.
(14) Concrete kerbs or other barriers must be provided to the satisfaction of the Responsible
Authority to prevent direct vehicle access to specify road other than via the vehicle crossing
shown on the endorsed plans.
Engineering
(15) Access to the site and ancillary road works must be constructed in accordance with the
requirement of the Responsible Authority.
(16) Prior to the commencement of the development, a legal point of discharge is to be obtained.
A stormwater drainage plan showing how the site will be drained from the property
boundary to the stated point of discharge must be submitted to and approved by Brimbank
City Council.
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Attachment 12.5.5
Page
6
of
7
(17) An on-site stormwater drainage retention/detention system must be installed on the subject
land to the satisfaction of Brimbank City Council.
(18) The entire development site must be connected to the existing underground drainage and
sewerage systems to the satisfaction of Brimbank City Council.
(19) Protective kerbs (of a minimum height of 150mm) must be provided to the satisfaction of
the Responsible Authority to prevent damage to fences or landscaped areas and to control
drainage flows.
Multi Unit Residential Development
(20) Prior to the commencement of occupation, bollard lighting standing no higher than 1.2
metres above ground level is to be installed and maintained on the land to automatically
illuminate pedestrian access to the dwellings between dusk and dawn with no direct light
emitted onto adjoining property to the satisfaction of Brimbank City Council.
(21) All pipes, fixtures, fittings and vents servicing any building on the site must be concealed in
service ducts or otherwise hidden from view to the satisfaction of Brimbank City Council.
(22) Prior to the occupation of the dwellings hereby permitted all side, rear and internal fencing
must be provided to a minimum height of 1.8m above the finished ground level (except
where visibility splays are required toward the front of the site) and be in good condition to
the satisfaction of the Responsible Authority. The owner of the subject land must pay all
costs associated with the construction / modification of the fence(s) (including fences), to
the satisfaction of Brimbank City Council.
Waste Collection
(23) Prior to the occupation of the development hereby approved, a Waste Management Plan
must be submitted to and approved by the Responsible Authority. The plan must include,
but not be limited to:
(a) The provision of four (4) waste streams;
(b) The size, number and type of bins provided per dwelling (rubbish, commingle, green
waste and glass);
(c) The size, number and type of bins provided for shared waste (rubbish, commingle,
green waste and glass);
(d) The frequency and time of collection for each waste stream from the site per week;
(e) The type and size of vehicles collecting waste from the site;
(f) The collection arrangements including where will collection point be and how will waste
be transferred from the site to the collection vehicle; and
(g) Odour control measures from bin storage areas.
(24) Waste management must be carried out in accordance with the endorsed Waste
Management Plan as part of this permit.
(25) The land owner or Body Corporate must provide a regular private waste collection including
a collection of recyclable materials for the land to the satisfaction of the Responsible
Authority. Council’s waste collection
services will not service the dwellings on the land. This
condition must be brought to the attention of all prospective purchasers of dwellings to be
constructed on the land by inclusion of a copy of the planning permit in the Vendors
Statement affecting the land. Waste management must be carried out in accordance with
the endorsed Waste Management Plan.
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Attachment 12.5.5
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7
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7
Gas Connection
–
Apartments & Residential Buildings
(26) Any new apartment development allowed by this permit must not be connected to a
reticulated gas service (within the meaning of clause 53.03 of the relevant planning
scheme). This condition continues to have force and effect after the development authorised
by this permit has been completed.
Time Limit
–
Development
(27) This permit will expire if one of the following circumstances applies:
(a) The development is not started within two years of the date of this permit,
(b) The development is not completed within four years of the date of this permit.
The Responsible Authority may extend the periods referred to if a request is made in writing
before the permit expires, or:
(a) Within six months afterwards for commencement, or
(b) Within twelve months afterwards for completion.
Notes
(1)
This is not a Building Permit
. Please consult a Building Surveyor and ensure that a
Building Permit is obtained prior to the commencement of works.
(2)
Approval must be obtained from Council’s Engineering Department (Phone: 9249 4000) for
the construction or alteration of any vehicle crossings prior to the commencement of any
works on the site.
(3)
Prior to any works commencing on site, an Asset Protection Permit must be obtained from
Council’s Engineering Department (Phone: 9249 4000).
(4)
Mailboxes must be dimensioned, located and orientated to accord with the relevant Australia
Post Guidelines as updated from time to time.
(5)
Prior to the removal of the street tree identified on the endorsed plans for removal, approval
must be obtained from, and any associated fees and charges must be paid to, Council’s
Urban Design Department (Phone: 9249 4000).
(6)
Please refer to Council’s website at:
https://www.brimbank.vic.gov.au/forms/property
drainage-design-and-onsite-detention-assessment-application-online-form for further
information and/or to apply for Property Drainage Design and Onsite Detention Assessment.
(7)
Should Council impose car parking restrictions in this street, the owners and / or occupiers
of the dwellings within this development would not be eligible for a Council parking permit to
allow for on-street parking.
(8)
A copy of this permit and the endorsed plans must be provided to all builders and
contractors who are to work on the site so that they are aware of the conditions to which
this approval is subject to.
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Attachment 12.5.5
Minutes
Meeting details
Title:
Audit and Risk Committee (ARC) Meeting No. 141
Date:
22 November 2024
Time:
30 December 2024
Location:
BCC Level 6 Events Space
Chairperson:
Geoff Harry
Attendees:
ARC:
Cr Kruk; Cr Dang; Jen Johanson; Mick Jaensch.
Council Officers:
Chief Executive Officer, Fiona Blair;
Director People, Partnership and Performance, Georgie Hill;
Director City Future, Kelvin Walsh;
Director Infrastructure and City Services, Chris Leivers;
Director Community Wellbeing, Lynley Dumble;
Manager Governance and Risk, Danny Bilaver;
Coordinator Risk & Compliance Steph Attenborough;
Risk & Assurance Officer, Ryan Goldberg.
Officers attending to present specific agenda items:
Chief Information Officer, Sendur Kathir;
Manager Finance, Andrew Brae;
Manager Climate Emergency and Environment, Michelle Van Gerrevink;
Risk, Insurance and Business Continuity Advisor, Rachel Urankar;
Asset & Spatial Information Coordinator, Bright Osagiede.
Conflict of interest:
Refer to item 2
Guests:
Andrew Zavitsanos – Partner, Crowe.
Penelope Holloway, Municipal Monitor
Janet Dore, Municipal Monitor
Apologies:
Mark Stoermer, Director Corporate Services
Acknowledgement of Country:
Brimbank City Council respectfully acknowledges and recognises the Wurundjeri and Bunurong Peoples as the Traditional
Custodians of this land and pays respect to their Elders, past, present and future
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Attachment 12.5.6
Meeting items
No Topic
Discussion
Actions
1.
Attendance and welcome new
appointed ARC members
The Chair made a statement of acknowledgement of country and welcomed
all attendees and noted apologies.
The Chair congratulated the new mayor and invited members to introduce
themselves and advised that Councilors were talked through the ARC process
in a Pre-ARC meeting.
The Chair commended:
•
Efforts of Council on sector wide matters.
•
Positive change in meeting packs and agendas.
•
Ongoing work by Council’s risk unit.
NFA
2.
Conflicts of Interest
The Chair invited members to declare any matters of interest in any items
in the agenda and any actual or perceived conflicts of interest arising from
changes in private interests since the previous meeting.
- The Chair advised he is no longer on the IBAC ARC.
- Member Johanson is no longer an ARC member for Bayside,
Stonnington, Whittlesea and Greater Dandenong councils.
NFA
3.
ARC Annual Work Plan update
Taken as read.
Danny Bilaver commented on the ARC workplan and noted work in progress.
The Committee discussed extending the meeting by 30 minutes in the future.
The Committee noted the report.
Extend future meetings to 2.5
hours for all future meetings.
Risk and Assurance Officer, Ryan
Goldberg
4.
Confirmed Minutes of Meeting No.
138
Minutes of Audit and Risk Committee Meeting No. 140 held 3 September 2024
were endorsed by the Committee.
NFA
5.
Minutes Actions Status Report
The Chair presented the Actions Status Report.
The Committee noted the report.
NFA
6.
CEO update
Fiona Blair presented the report and highlighted:
Council to provide out of session
response to ARC query regarding
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Attachment 12.5.6
No Topic
Discussion
Actions
•
Works completed for the implementation of new Council.
•
Melbourne third runway matter and 25 November confidential Council
meeting regarding this matter.
•
Privacy breaches.
•
Andrew Zavitsanos asked about any emergency orders with building
notices and asked that Council take under advisement. Kelvin Walsh
advised that the Municipal Building Surveyor is alert to emergency
orders and is managing proactively.
The Committee noted the report.
emergency orders.
Director City Futures, Kelvin Walsh
– November 2024
7.
Risk Management
7.1 Risk Management Update
Steph Attenborough presented the report and highlighted:
•
Risk management consultancy update.
- The Chair queried what Council wished to achieve through the
consultancy. Ms Attenborough advised focus on risk maturity,
appetite and strategic risks. The Chair asked that ARC be
updated on the outcomes of the consultancy.
- The Chair outlined SRIAG roles and responsibilities for the benefit
of the new Councillor members.
•
Child Safety Wellbeing Review update.
- Member Jaensch queried large number of recommendations and
how Council plans on prioritising. Lynley Dumble provided
rationale behind priorities and advised that many
recommendations have already been actioned or were already
underway.
- Member Jaensch asked how ARC can help. Ms Dumble advised
next meeting will provide an opportunity for a more thorough
update.
•
Tree Management update and further actions scheduled to complete
this works
- Member Johanson queried lessons learned from million trees
program. Chris Leivers advised that the tree focus group has a
strong focus of ensuring policies and procedures are improved
Provide progress update on risk
management consultancy.
Coordinator Risk and Assurance,
Steph Attenborough - February
2025
Child Safety Wellbeing Review
Report to provided to Audit and
Risk Committee.
Director Community Wellbeing,
Lynley Dumble - February 2025
Update on finalised operational
risk review to be provided to the
Audit and Risk Committee.
Coordinator Risk and Assurance,
Steph Attenborough - February
2025.
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Attachment 12.5.6
No Topic
Discussion
Actions
moving forward.
•
Operational risk review commencement and progress.
- Member Johanson asked whether Council had a plan to uplift risk
awareness and maturity across the organisation. Ms
Attenborough advised of the use of RelianSys and the risk
consultancy work being performed by Crowe that will provide an
uplift for the risk program across Brimbank.
- The Chair asked about standardising risks and supports this
process and asked for an update once completed. Major
operational risks to be highlighted in this report.
•
Training planned and completed to improve risk awareness across
Council, including a focus on projects and Councillors.
•
Member Johanson queried changes made to the SRIAG Terms of
reference which were outlined by Danny Bilaver.
•
Member Jaensch queried Adobe issue outcome. Sendur Kathir
advised that the matter has been resolved. This was negotiated down
from an initial financial sanction of $3,000,000 to a $200,000
payment that includes use of new adobe services.
The Committee noted the report.
7.2 Significant and Other
Insurance Matters
Rachel Urankar presented the report and highlighted current over excess
claims, under excess public liability claims and analysis, motor vehicle claims
and analysis, and focus on road management plan.
•
Member Jaensch congratulated Council on closing under excess
liability claims efficiently.
•
The Chair applauded the level of reporting provided in the report.
•
The Chair advised that trip and falls, Motor vehicle and tree related
incidents are common among many Councils.
The Committee noted the report.
NFA
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Attachment 12.5.6
No Topic
Discussion
Actions
7.3 ICT and Cyber Security
Update
Sendur Kathir presented the report and asked for feedback on new reporting
template. The report highlighted IT environment summary including current
state of projects; funds set aside in long term financial plan to implement
Connected Brimbank; decisions made around high-risk issues. High priority
projects have begun; and, Cyber Security outcomes of penetration testing.
•
The Chair queried the overall challenge of security and asked Mr
Kathir for his comments. Mr Kathir outlined measures put in place
over last 12-18 months and advised overall maturity level to be
presented at next ARC meeting.
•
Cr Kruk advised that coming from outside Council, this report
provided a good understanding of internal ICT processes for
Councillors.
•
Member Johanson applauded the report and asked the Council make
sure that the risks are understood organisation wide due to the
potential implications. Mr Kathir advised that Council will continue to
invest and do more work in this space. Fiona Blair advised that
Council will attempt to create a top-down approach to ICT and cyber
security risks and that ELT are aware of the risks.
•
Mr Kathir asked that as part of strategic risk review, ransomware is
included as a consideration. Member Johanson asked that insurance
considerations are also taken regarding ransomware.
•
Member Jaensch advised that phishing tests results were very poor
but is happy that Council is finding and reporting on gaps clearly.
The Committee noted the report.
Cyber Security maturity assessment
to be provided to the Audit and Risk
Committee.
Chief Information Officer, Sendur
Kathir - February 2024.
7.4 Potentially Contaminated Land
Program (Biannual Summary
Update)
Kelvin Walsh presented the report and highlighted:
•
Rationale behind report for new members
•
Works undertaken and delivered in training programs to create
awareness of contaminated land risks.
•
Work completed in relation to high priority sites.
•
Ongoing issues including closed sunshine landfill and green gully
landfill.
•
Recent asbestos issue.
The Chair asked that in future reports that high risk sites highlight key
NFA
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Attachment 12.5.6
No Topic
Discussion
Actions
changes. Mr Walsh asked if this comment regarded movements on total
number of sites or certain sites only. Michelle Van Gerrevink highlighted table
on page 64 that may be a good template for this reporting.
The Committee noted the report.
8.
Internal Controls
8.1 Quarterly Financial Report
Andrew Brae presented the report and highlighted:
•
Operating performance
•
Supplementary rates
•
Capital works budget
•
Cash flow at end of Q1
•
Forecast of year end budget
Member Jaensch queried $1.5-million-dollar site and asked that work be
done on other sites like this to more accurately plan budgets. Mr Brae noted
the comment.
The Chair asked that final management letter is circulated to ARC members
as discussed at last meeting.
The Committee noted the report.
Final management letter to be
circulated to ARC members.
Manager Finance, Andrew Brae -
November 2024
8.2 Post Implementation Review
of 2023/2024 Capital Works
Program (annual update)
Chris Leivers presented the report and highlighted:
•
Capital works project budgeting with a total of 250 projects.
•
92.8% of projects completed.
•
Focus on reducing carry forward figure.
•
$13.8 million in savings.
•
Work done on strengthening stakeholder collaboration.
•
Improved format around project management framework.
•
Work completed with GIS and contractors.
Member Jaensch asked about carry forward budget from 2022/23. Mr Leivers
advised that it will need to be addressed offline.
The Chair commended this report as not all Councils report on this and finds
value in the report.
Council to provide an out of
session response regarding the
make up of the carry forward in
23/24.
Director Infrastructure and City
Services, Chris Leivers –
December 2024
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Attachment 12.5.6
No Topic
Discussion
Actions
The Committee noted the report.
9.
Internal Audit
9.1 Internal Audit Program
Progress Report
Andrew Zavitsanos presented the report and outlined updates on:
•
Risk management consultancy.
•
Payroll and accounts payable audits.
•
OHS Contractor Management.
•
MAP issued for Privacy Audit.
The Chair queried Occupational Health and Safety – Contractor audit dates.
Mr Zavitsanos advised that report was finalised before final management
comments received.
The Committee noted the report.
NFA
9.2 Curious Eyes Report (April
June 2024)
Andrew Zavitsanos presented the curious eyes report and highlighted:
•
Commission for Children and Young People
•
Controls around staff exits
•
IT Disaster Recovery
The Committee noted the report.
NFA
9.3 OHS – Contractor
Management Audit Final Report
Andrew Zavitsanos presented the final audit report and presented findings:
•
Positive outcome for the organisation.
•
Main findings around hazards for chemicals.
•
OHS performance discussion with contractors.
•
OHS screening on tenders before going public.
The Chair asked if any officers had comments around audit value. Georgie
Hill advised value was found via the contracts chosen.
Member Johanson queried effective internal controls around cleaning
contractors. To be discussed with Mr Zavitsanos out of session.
The Committee noted the report.
Final Audit Report to be discussed
with Crowe to clarify member
Johansons query regarding
auditing of cleaning contractors.
Coordinator Risk and Assurance,
Steph Attenborough, December
2024.
9.4 Internal Audit
Recommendations Status Report
Danny Bilaver presented the report:
•
Asked that report be taken as read.
NFA
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Attachment 12.5.6
No Topic
Discussion
Actions
•
Provided update on movements in current actions.
The Committee noted the report.
9.5 Internal Audit Contract
Service Review
Danny Bilaver presented the report and highlighted that the review
considered that Crowe is meeting KPI’s.
The Committee noted the report.
NFA
10
Legislative Governance
10.1 Significant Legal Matters and
Legislative Governance Report.
Danny Bilaver presented the report and advised new members of issues
generally covered in report.
Mr Bilaver highlighted:
•
Privacy breach relating to rates.
•
Increase in FOI for this period. Related to Council Watch group.
•
Confidential matter being considering to IBAC.
•
IBAC Fraud survey and Council performing well in this area.
The Committee noted the report.
NFA
10.2 BCC Annual Report
Taken as Read
The Committee noted the BCC annual report
NFA
11. Other Business
11.1 Use Of Artificial Intelligence Policy The Chair asked that moving forward policies be included in internal control
section of agenda.
Sendur Kathir advised:
•
Council worked closely with OVIC on the policy.
•
AI tools have been used already in Council.
•
Safeguards need to be maintained including not putting any private
information into AI bots.
•
Decision making should not be made via AI bots.
•
Microsoft Copilot and ChatGPT currently main AI bots being used.
Council has higher appetite for Copilot given Microsoft background
and higher level of control.
•
Policy to be reviewed every 6 months due to rapidly changing
environment.
NFA
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Attachment 12.5.6
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Discussion
Actions
Member Johanson queried:
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If ChatGPT and Copilot are approved by Council. Sendur advised
Council has no control over staff using the program. A set of tools
will be authorised moving forward.
•
If policy needs to be reviewed around compliance.
•
Is there any data loss systems in practice to assist with this.
Mr Kathir commented that Council sees more value in educating Council staff
in how to use Artificial Intelligence rather than banning certain programs
from use and asked for input from independent members.
Cr Kruk advised that the policy may have too much trust in the end user and
has concerns. Suggested a Copilot officer could be implemented to monitor
data put into Copilot.
The Chair advised that many policies around this aren’t as advanced at other
Councils.
Cr Dang encouraged education around use of artificial intelligence.
11.2 New Council
Danny Bilaver applauded involvement of new Councillors in today’s meeting
as well Councillors and Council officers involved in new Council induction
program.
NFA
Meeting Closed at 12:27PM
Next Meeting
: Thursday 26th of February 2025, 10:00AM-12:30PM. BCCC Level 6 Events Space
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Attachment 12.5.6
