Council Meeting

Agenda

Commencing 7.00pm

301 Hampshire Road, Sunshine,

Victoria

Fiona Blair

Chief Executive Officer

14 March 2025

Brimbank Council Meeting No. 643 - 18 March 2025

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Brimbank City Council respectfully acknowledges and recognises the Wurundjeri and

Bunurong Peoples as the Traditional Custodians of this land and pays respect to their

Elders, past, present and future.

The purpose of this meeting is for Council to make decisions on matters that affect the

City. Matters Council will consider at this meeting are listed in this Agenda.

The Brimbank Governance Rules set out the way Council Meetings run and the conduct

expected of the Council and members of the public.

Council Chamber is open to members of the public to attend and observe Council

Meetings.

Council will continue to live stream Council Meetings for members of the public to view

from home in accordance with the Live Streaming of Council Meetings Policy. We

encourage anyone with COVID-19 symptoms to get tested and stay home, and watch

the live stream of the meeting, instead of attending the meeting in person.

Members of the public (including media) wishing to record a Council Meeting (audio or

video) must seek approval from the Chair prior to the meeting. Only if the Chair grants

permission is recording allowed, and the Chair will advise everyone in attendance (for

privacy reasons).

The current Council was elected for a four year term.

The Councillors were sworn in at a Council Meeting on 13 November 2024. At a Council

Meeting on 20 November 2024, the Council elected Councillor Thuy Dang as Mayor for a

one year term. The Mayor takes precedence at all meetings at the Council and will chair

the meeting.

The Chair is responsible for ensuring Council Meetings are run in accordance with the

Brimbank Governance Rules.

For each decision Council makes, a Councillor will first propose (move) a motion. The

motion must be seconded by another Councillor before it can be discussed and decided

on. Voting on a motion is always by a show of hands.

Council Meetings are streamed live and as video on demand to offer everyone who

cannot attend a meeting in person an opportunity to watch at their own convenience

Council debate and decision-making. Meetings can be accessed on Council’s YouTube

channel at http://www.youtube.com/c/BrimbankCityCouncil.

Brimbank Council Meeting No. 643 - 18 March 2025

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Cr Joh Bauch

Cr Victoria Borg

Deputy Mayor

Cr Thuy Dang

Mayor

Cr Maria Kerr

Cr Daniel Kruk

Cr Lucy Nguyen

Cr Katharine Nikolic

Cr Duyen Anh Pham

Cr Ranka Rasic

Cr Virginia Tachos

Cr Kim Thien Truong

Ms Janet Dore

Municipal Monitor

Ms Penelope Holloway Municipal Monitor

Ms Fiona Blair

Chief Executive Officer

Ms Lynley Dumble

Director Community Wellbeing

Ms Kristen Gilbert

Acting Director City Futures

Ms Georgie Hill

Director People, Partnerships and Performance

Mr Chris Leivers

Director Infrastructure and City Services

Mr Mark Stoermer

Director Corporate Services

Mr Danny Bilaver

Manager Governance and Risk

Ms Natalie Horvatic

Council Business Officer

Ms Jessica Zelenbaba

Council Business Officer

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On behalf of Brimbank City Council, I respectfully acknowledge and recognise the

Wurundjeri and Bunurong Peoples as the Traditional Custodians of this land and pay

respect to their Elders, past, present and future.

As the Council, we will act in the best interests of the Brimbank community and consider

the immediate and long term impacts of our decisions. We will make these decisions

fairly and without bias.

We will uphold all of our obligations under the laws of Victoria and Council’s local laws,

and will act in accordance with the Model Councillor Code of Conduct.

tems As Confidential

Nil.

6.1

Confirmation Of Minutes Of Previous Council Meetings

1

Public Question Time

Nil.

Nil.

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12.1

Planning Activity Update And Delegate Decisions And Planning Scheme Amendments Update February 2025

City Futures

Kristen Gilbert

Matt O’Mara (Acting) and Leanne Deans

1. Delegated Planning Permit Decisions - February 2025

[

- 21 pages]

2. Graphical Representation of Data From Last Four Years -

February 2025 [

- 3 pages]

3. Planning Scheme Amendment Status Summary February

2025 [

- 2 pages]

To report to Council on:

•

The status of planning permit applications and trends in planning approvals in

Brimbank.

•

Decisions made under delegated authority in February 2025 regarding planning

permit applications and other matters.

•

The status of current Planning Scheme Amendments at 28 February 2025.

Council is a Responsible Authority under the Planning and Environment Act 1987 (the

Act). In this role, Council administers the Brimbank Planning Scheme (Planning Scheme)

and, among other things, determines planning permit applications made for the use and

development of the land in the municipality. Certain planning permit applications, and

other matters, are determined by Council officers under the delegated authority of

Council.

The statistics presented do not represent all development activity in the municipality.

Many types of use and development do not require a planning permit and may take

place without being recorded as part of the planning approvals data. In addition, some

planning permits are not acted on, or there may be a delay between when the approval

is granted and when works take place.

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Council is a Planning Authority for the Planning Scheme and undertakes amendments to

the Planning Scheme when authorised by the Minister for Planning (Minister), or in

accordance with section 8A(7) of the Act. Council undertakes amendments for a range of

reasons including to enhance or implement the strategic vision, to implement local

policy, to correct mistakes, to enable or restrict development, and to set aside land for

acquisition for a public purpose or remove such a reservation when it is no longer

required.

The Minister may prepare an amendment or authorise the preparation of an amendment

by another Minister, public authority or municipal council. For the purpose of this report,

the status of Planning Scheme Amendments will only include amendments where Council

is the Planning Authority, and where Council has resolved to request authorisation from

the Minister to prepare and exhibit an amendment or has requested that the Minister

prepare an amendment under section 20(4) of the Act.

53 planning determinations and 22 subdivision determinations were made under

delegated authority in February 2025. 62 new planning permit applications were

received in February 2025. The value of development for these 62 applications is $108.5

million.

A list of the planning applications determined under delegation from Council during

February 2025, is at

provides a graphical representation

of the data over the last three years.

62

35

58

46

45

27

54

54

8

2

6

4

0

0

1

2

22

10

22

28

$108.5

$260

$84.3

$17.3

No planning appeals were determined by the Victorian Civil and Administrative Tribunal

(VCAT) in this period; and one matter was withdrawn by the permit applicant:

Brimbank Council Meeting No. 643 - 18 March 2025

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•

An application contesting Council’s decision to refuse to grant an extension of

time to provide further information was withdrawn by the applicant (P333/2024

for 36A Church Street, Keilor)

At the end of February 2025 there were four appeals lodged at VCAT that had not yet

been determined. This is two less than at the end of February 2024.

The Planning Scheme Amendment Summary is shown at Attachment 3 and includes two

Planning Scheme Amendments where Council is the Planning Authority or has requested

the Minister to prepare an amendment under section 20(4) of the Act.

Council submitted Amendment C219brim (Heritage Update) and C239brim (Housing and

Neighbourhood Character Strategy) to the Minister for Planning for authorisation on 20

December 2022 and 19 July 2024 respectively and continues to await a decision.

Not applicable.

Resource requirements can be met within the Annual Budget 2024/2025.

There are no Community, Environmental, Financial, Regulatory or Safety risks identified.

This report complies with the Planning and Environment Act 1987, Local Government Act

1989 and the Brimbank Planning Scheme.

Council officers contributing to the preparation and approval of this report, have no

conflicts of interests to declare.

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P276/2024 Planning Application

24/06/2024

16 Joules Ct, Deer Park

$900,000

Multi Unit Residential Development and PPAR-Multi dwelling

CONSTRUCTION OF THREE (3) DOUBLE STOREY DWELLINGS

P/N: 1

General Residential Zone (GRZ)

Determination: PLAP (Planning Application Lapsed)

Determination Date: 19-02-2025

P505/2024 Planning Application

13/11/2024

27 Winnington St, Deer Park

$350,000

Multi Unit Residential Development and PPAR-Multi dwelling

CONSTRUCTION OF A CARPORT TO THE EXISTING DWELLING AND THE

CONSTRUCTION OF A SINGLE STOREY DWELLING TO THE REAR ON LAND AFFECTED

BY A SPECIAL BUILDING OVERLAY

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PLAP (Planning Application Lapsed)

Determination Date: 07-02-2025

P10/2025 Planning Application

21/01/2025

17 Woodland Dr, Albanvale

$0

Certificate of Compliance and PPAR-Other

APPLICATION FOR A CERTIFICATE OF COMPLIANCE UNDER SECTION 97N OF THE

PLANNING AND ENVIRONMENT ACT 1987 FOR THE USE AND DEVELOPMENT OF THE

LAND FOR A ROOMING HOUSE

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PCOC (Certificate of Compliance - Issued)

Determination Date: 10-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

S24/2023 Subdivision Certification 28/02/2023

1/27 Yallourn St, Ardeer

$0

Subdivision - Residential

2 LOT RESIDENTIAL SUBDIVISION UNDER SECTION 32 OF SUBDIVISION (PS

642433L)

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PSOC (Statement of Compliance)

Determination Date: 20-02-2025

P21/2024 Planning Application

19/01/2024

57 Reid St, Ardeer

$400,000

Telecommunication Facility and PPAR-Telecommunications facility

CONSTRUCTION OF A TELECOMMUNICATION TOWER & THE REMOVAL OF NATIVE

VEGETATION

P/N: 1

Industrial 3 Zone (IN3)

Determination: PNOD (Notice of Decision issued by Delegate)

Determination Date: 04-02-2025

S71/2024 Subdivision Certification 03/06/2024

36 Holt St, Ardeer

$0

36C Holt St, Ardeer

36B Holt St, Ardeer

36A Holt St, Ardeer Subdivision - Residential

3 LOT RESIDENTIAL SUBDIVISION (PS 925181L)

P/N: 1

General Residential Zone (GRZ)

Determination: PCER (Certified)

Determination Date: 26-02-2025

S76/2024 Subdivision Certification 11/06/2024

34 Charlotte St, Sunshine West

$0

36 Charlotte St, Sunshine West

36 Charlotte St, Sunshine West

34 Charlotte St, Sunshine West

39A Mark St, Sunshine West Subdivision - Residential

3 LOT RESIDENTIAL SUBDIVISION (PS 926149B)

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PCER (Certified)

Determination Date: 27-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P301/2012 Planning Application

27/11/2024

2A Montasell Ave, Deer Park

$0

94 Station Rd, Deer Park

4 Trinacria Ct, Deer Park Car Parking Reduction and Medical Centre and Change of Use and PPAR-Ch

AMENDMENT TO THE PERMIT TO:

· DELETE CONDITION 3 (A) AND

CONDITION 19 WHICH RELATE TO THE MAXIMUM NUMBER OF PRACTITIONERS

P/N: 2

Commercial 1 Zone (C1Z)

Determination: PPAM (Amended Permit Issued by Delegate)

Determination Date: 20-02-2025

P561/2024 Planning Application

19/12/2024

57 Murray St, Sunshine West

$0

Subdivision - Residential and PPAR-Subdivision of land

4 LOT RESIDENTIAL SUBDIVISION AFFECTED BY A SPECIAL BUILDING OVERLAY

(SBO)

P/N: 1

General Residential Zone (GRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 18-02-2025

S103/2021 Subdivision Certification 30/06/2021

1/1 Sirius Ct, Keilor Downs

$0

2/1 Sirius Ct, Keilor Downs

1 Sirius Ct, Keilor Downs Subdivision - Residential

2 LOT RESIDENTIAL SUBDIVISION (PS 903199P)

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PSOC (Statement of Compliance)

Determination Date: 07-02-2025

P497/2024 Planning Application

06/11/2024

125 Alfrieda St, St Albans

$0

127 Alfrieda St, St Albans Certificate of Compliance and PPAR-Other

COMMUNITY CARE ACCOMMODATION (S97N CERTIFICATE REQUEST)

P/N: 1

Residential Growth Zone (RGZ)

Determination: PCOC (Certificate of Compliance - Issued)

Determination Date: 04-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P504/2024 Planning Application

12/11/2024

12A Cocoparra Cres, Taylors Lakes

$0

17A Apollo Rd, Taylors Lakes Removal of Native Vegetation and PPAR-Other vegetation removal

REMOVAL OF NATIVE VEGETATION

P/N: 1

Public Park and Recreation Zone (PPRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 20-02-2025

P14/2025 Planning Application

17/01/2025

44 Cocoparra Cres, Taylors Lakes

$778,000

Dwelling and PPAR-Single dwelling

CONSTRUCTION OF A DOUBLE STOREY DWELLING IN A SPECIAL BUILDING

OVERLAY

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 17-02-2025

P356/2024 Planning Application

08/08/2024

53 Goldsmith Ave, Delahey

$425,000

Removal of Native Vegetation and PPAR-Native Vegetation Removal

REMOVAL OF NATIVE VEGETATION

P/N: 1

Public Park and Recreation Zone (PPRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 17-02-2025

S58/2023 Subdivision Certification 05/04/2023

44 Mcleod Rd, St Albans

$0

1/44 Mcleod Rd, St Albans

2/44 Mcleod Rd, St Albans

44 Mcleod Rd, St Albans Subdivision - Residential

2 LOT RESIDENTIAL SUBDIVISION (PS 917143Q)

P/N: 1

General Residential Zone (GRZ)

Determination: PCER (Certified)

Determination Date: 03-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

S144/2023 Subdivision Certification 05/10/2023

1/16 Curtin St, St Albans

$0

2/16 Curtin St, St Albans

3/16 Curtin St, St Albans

4/16 Curtin St, St Albans

5/16 Curtin St, St Albans

6/16 Curtin St, St Albans

7/16 Curtin St, St Albans

8/16 Curtin St, St Albans

1/16 Curtin St, St Albans

2/16 Curtin St, St Albans

3/16 Curtin St, St Albans

4/16 Curtin St, St Albans

5/16 Curtin St, St Albans

6/16 Curtin St, St Albans

7/16 Curtin St, St Albans

8/16 Curtin St, St Albans

Subdivision - Residential

8 LOT RESIDENTIAL SUBDIVISION (PS 907740C)

P/N: 1

General Residential Zone (GRZ)

Determination: PSOC (Statement of Compliance)

Determination Date: 12-02-2025

S179/2023 Subdivision Certification 20/12/2023

5 John St, St Albans

$0

Subdivision - Residential

2 LOT RESIDENTIAL SUBDIVISION (PS 920998K)

P/N: 1

General Residential Zone (GRZ)

Determination: PSOC (Statement of Compliance)

Determination Date: 11-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

S21/2024 Subdivision Certification 13/03/2024

32-34 Scott Ave, St Albans

$0

32-34 Scott Ave, St Albans

1/32 Scott Ave, St Albans

2/32 Scott Ave, St Albans

3/32 Scott Ave, St Albans

4/32 Scott Ave, St Albans

5/32 Scott Ave, St Albans

6/32 Scott Ave, St Albans

7/32 Scott Ave, St Albans

8/32 Scott Ave, St Albans

9/32 Scott Ave, St Albans

10/32 Scott Ave, St Albans

11/32 Scott Ave, St Albans

12/32 Scott Ave, St Albans

32 Scott Ave, St Albans

Subdivision - Residential

12 LOT RESIDENTIAL SUBDIVISION (PS 907781M) WITHIN A DESIGN AND

DEVELOPMENT OVERLAY

P/N: 1

Residential Growth Zone (RGZ)

Determination: PSOC (Statement of Compliance)

Determination Date: 03-02-2025

S101/2024 Subdivision Certification 25/07/2024

26 Elizabeth St, St Albans

$0

26C Elizabeth St, St Albans

26B Elizabeth St, St Albans Subdivision - Residential

2 LOT RESIDENTIAL SUBDIVISION (PS 925614F)

P/N: 1

General Residential Zone (GRZ)

Determination: PSOC (Statement of Compliance)

Determination Date: 19-02-2025

S118/2024 Subdivision Certification 18/09/2024

7 Bent St, St Albans

$0

Subdivision - Residential

4 LOT RESIDENTIAL SUBDIVISION

P/N: 1

General Residential Zone (GRZ)

Determination: PCER (Certified)

Determination Date: 12-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

S140/2024 Subdivision Certification 07/11/2024

45 Anna St, St Albans

$0

Subdivision - Residential

3 LOT RESIDENTIAL SUBDIVISION (PS 925189T)

P/N: 1

General Residential Zone (GRZ)

Determination: PCER (Certified)

Determination Date: 20-02-2025

P41/2025v Planning Application

12/02/2025

$0

(VicSmart)

10 Mcrae Ave, St Albans

10 Mcrae Ave, St Albans Subdivision - Residential and PPAR-Subdivision of land

2 LOT RESIDENTIAL SUBDIVISION

P/N: 1

General Residential Zone (GRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 17-02-2025

S2/2021 Subdivision Certification 13/01/2021

17 Mclean St, Albion

$0

17 Mclean St, Albion Subdivision - Residential

3 LOT RESIDENTIAL SUBDIVISION (PS 847820L)

P/N: 1

General Residential Zone (GRZ)

Determination: PCER (Certified)

Determination Date: 10-02-2025

S10/2023 Subdivision Certification 25/01/2023

50 Clayton St, Sunshine North

$0

Subdivision - Residential

2 LOT RESIDENTIAL SUBDIVISION (PS 911144V)

P/N: 1

General Residential Zone (GRZ)

Determination: PCER (Certified)

Determination Date: 03-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

S96/2023 Subdivision Certification 10/07/2023

28 Romsey Ave, Sunshine North

$0

Subdivision - Residential

4 LOT RESIDENTIAL SUBDIVISION (PS 832913M)

P/N: 1

General Residential Zone (GRZ)

Determination: PSOC (Statement of Compliance)

Determination Date: 20-02-2025

P363/2023 Planning Application

27/07/2023

10 Grainger St, Sunshine North

$2,100,000

12 Grainger St, Sunshine North

11 Mccoll St, Sunshine North

9 Mccoll St, Sunshine North

9 Somers St, Sunshine North

9 Somers St, Sunshine North

9 Somers St, Sunshine North

9 Somers St, Sunshine North

9 Somers St, Sunshine North

Warehouse and PPAR-One or more new buildings

CONSTRUCTION OF WAREHOUSES EACH WITH ANCILLARY OFFICES, A REDUCTION

TO THE CAR PARKING REQUIREMENT, REMOVAL OF NATIVE VEGETATION AND

REMOVAL OF A RESERVE

P/N: 1

Industrial 3 Zone (IN3)

Determination: PNOD (Notice of Decision issued by Delegate)

Determination Date: 14-02-2025

P139/2024 Planning Application

12/04/2024

1A Centre St, Sunshine

$240,000

Dwelling Extension and PPAR-Extend exist dwell or assoc struct

ADDITION OF A THIRD STOREY TO AN EXISTING DOUBLE STOREY DWELLING ON A

LOT LESS THAN 300SQM IN SIZE

P/N: 1

Residential Growth Zone (RGZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 28-02-2025

P169/2024 Planning Application

01/05/2024

31 Northumberland Rd, Sunshine North

$1,000,000

31 Northumberland Rd, Sunshine North Multi Unit Residential Development and PPAR-Multi dwelling

CONSTRUCTION OF FIVE (5) DOUBLE STOREY DWELLINGS

P/N: 1

Residential Growth Zone (RGZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 11-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P198/2024 Planning Application

15/05/2024

22 Union St, Sunshine

$700,000

Multi Unit Residential Development and PPAR-Multi dwelling

CONSTRUCTION OF TWO (2) DOUBLE STOREY DWELLINGS

P/N: 1

General Residential Zone (GRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 11-02-2025

P256/2024 Planning Application

13/06/2024

58-60 Monash St, Sunshine

$0

Liquor License and PPAR-Liquor License

USE OF THE LAND FOR THE SALE AND CONSUMPTION OF LIQUOR IN ASSOCIATION

WITH A CAFÉ/ RESTAURANT LIQUOR LICENCE

P/N: 1

Commercial 1 Zone (C1Z)

Determination: PWIT (Planning Application Withdrawn)

Determination Date: 06-02-2025

P287/2024 Planning Application

26/06/2024

123 Northumberland Rd, Sunshine North

$300,000

Multi Unit Residential Development and Building & Works to Multi Unit

CONSTRUCTION OF ONE (1) DOUBLE STOREY DWELLING TO THE REAR OF THE

EXISTING DWELLING UNDER THE MELBOURNE AIRPORT ENVIRONS OVERLAY

(SCHEDULE 2)

P/N: 1

General Residential Zone (GRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 14-02-2025

S106/2024 Subdivision Certification 12/08/2024

16 Barnett St, Sunshine

$0

18 Barnett St, Sunshine

18 Barnett St, Sunshine Subdivision - Residential

6 LOT RESIDENTIAL SUBDIVISION

P/N: 1

General Residential Zone (GRZ)

Determination: PCER (Certified)

Determination Date: 18-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P420/2024 Planning Application

24/09/2024

36 Lodden St, Sunshine North

$400,000

Industry and Car Parking Reduction and PPAR-One or more new buildings

ALTERATIONS AND ADDITIONS (CARPORT) TO THE EXISTING DWELLING AND THE

CONSTRUCTION OF A DOUBLE STOREY DWELLING TO THE REAR

P/N: 1

General Residential Zone (GRZ)

Determination: PNOD (Notice of Decision issued by Delegate)

Determination Date: 17-02-2025

P428/2024 Planning Application

02/10/2024

7 Tyler St, Sunshine

$170,000

Demolition and Dwelling Extension and PPAR-Demolition and PPAR-Extend

BUILDINGS AND WORKS COMPRISING THE PARTIAL DEMOLITION OF THE EXISTING

DWELLING AND THE CONSTRUCTION OF A SINGLE STOREY EXTENSION TO THE

REAR ON LAND AFFECTED BY A HERITAGE OVERLAY SCHEDULE 151 (HO151)

P/N: 1

Residential Growth Zone (RGZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 14-02-2025

S124/2024 Subdivision Certification 04/10/2024

18 Dulcie St, Sunshine

$0

72A Hertford Rd, Sunshine Subdivision - Residential

2 LOT RESIDENTIAL SUBDIVISION (PS 927524V) WITHIN A SPECIAL BUILDING

OVERLAY (SBO)

P/N: 1

General Residential Zone (GRZ)

Determination: PSOC (Statement of Compliance)

Determination Date: 19-02-2025

P442/2024 Planning Application

11/10/2024

7 Middlesex St, Sunshine North

$950,000

Multi Unit Residential Development and PPAR-Multi dwelling

CONSTRUCTION OF THREE (3) DOUBLE STOREY DWELLINGS

P/N: 1

General Residential Zone (GRZ)

Determination: PNOD (Notice of Decision issued by Delegate)

Determination Date: 05-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P473/2024 Planning Application

24/10/2024

6/484 Ballarat Rd, Sunshine North

$5,000

Change of Use and Advertising/Signage and PPAR-Change or extension of

USE OF THE LAND FOR A PLACE OF ASSEMBLY (BILLIARDS CLUB) AND ERECTION

AND DISPLAY OF INTERNALLY ILLUMINATED BUSINESS IDENTIFICATION SIGNAGE

P/N: 1

Activity Centre Zone (ACZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 10-02-2025

P501/2024 Planning Application

11/11/2024

12 Perennial Dr, Sunshine North

$980,000

Dwelling and PPAR-Single dwelling

CONSTRUCTION OF A DOUBLE STOREY DWELLING IN A DDO

P/N: 1

General Residential Zone (GRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 18-02-2025

P531/2024 Planning Application

28/11/2024

99 Dickson St, Sunshine

$20,000

99 Dickson St, Sunshine

99 Dickson St, Sunshine

99 Dickson St, Sunshine Advertising/Signage and PPAR-Signage

ERECT AND DISPLAY INTERNALLY ILLUMINATED BUSINESS IDENTIFICATION

SIGNAGE

P/N: 1

General Residential Zone (GRZ)

Determination: PNOD (Notice of Decision issued by Delegate)

Determination Date: 12-02-2025

P2/2025 Planning Application

08/01/2025

55 Spalding Ave, Sunshine North

$0

53 Spalding Ave, Sunshine North

53A Spalding Ave, Sunshine North

53B Spalding Ave, Sunshine North

55 Spalding Ave, Sunshine North

53 Spalding Ave, Sunshine North

Subdivision - Industrial and PPAR-Subdivision of land

3 LOT INDUSTRIAL SUBDIVISION (PS 844214X) OF LAND AFFECTED BY

MELBOURNE AIRPORT ENVIRONS OVERLAY SCHEDULE 2

P/N: 1

Industrial 3 Zone (IN3)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 19-02-2025

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P3/2025 Planning Application

10/01/2025

33 Perennial Dr, Sunshine North

$600,000

Dwelling and PPAR-Single dwelling

CONSTRUCTION OF A DWELLING IN A DESIGN AND DEVELOPMENT OVERLAY

SCHEDULE 1 (DDO1)

P/N: 1

General Residential Zone (GRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 21-02-2025

P875/2018 Planning Application

16/01/2025

88-90 Berkshire Rd, Sunshine North

$120,000

88-90 Berkshire Rd, Sunshine North

128 Berkshire Rd, Sunshine North Buildings & Works to Industrial Premise and Change of Use and PPAR-Cha

AMENDMENT TO THE ENDORSED PLANS TO UPDATE THE EXISTING BUSINESS

IDENTIFICATION SIGNAGE

P/N: 3

Industrial 3 Zone (IN3)

Determination: PPAM (Amended Permit Issued by Delegate)

Determination Date: 04-02-2025

P654/2023 Planning Application

21/01/2025

65 Warwick Rd, Sunshine North

$0

Multi Unit Residential Development and PPAR-Multi dwelling

AMENDMENT TO THE PLANS TO MODIFY DOORS, WINDOWS AND THE COLOURS AND

MATERIALS SCHEDULE TO DWELLING 2

P/N: 2

General Residential Zone (GRZ)

Determination: PPAM (Amended Permit Issued by Delegate)

Determination Date: 20-02-2025

Brimbank Council Meeting No. 643 - 18 March 2025

21 of 110

Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P990649 Planning Application

28/01/2025

11 Wright St, Sunshine

$2,000

11 Wright St, Sunshine

11 Wright St, Sunshine

11 Wright St, Sunshine

9 Wright St, Sunshine

11 Wright St, Sunshine

9 Wright St, Sunshine

11 Wright St, Sunshine

10 First Ave, Sunshine

12 First Ave, Sunshine

Warehouse and PPAR-Alter building structure or dwell

AMENDMENT TO PERMIT AND PLANS TO REMOVE THE REAR ROLLER DOOR OF

WAREHOUSE 1 WITH THE REPLACEMENT OF A CONCRETE WALL RESULTING IN THE

DELETION OF CONDITION 8

P/N: 2

Industrial 1 Zone (IN1)

Determination: PPAM (Amended Permit Issued by Delegate)

Determination Date: 10-02-2025

P12/2025v Planning Application

28/01/2025

$400,000

(VicSmart)

100 Davies Ave, Sunshine North Warehouse and PPAR-One or more new buildings

CONSTRUCTION OF A WAREHOUSE

P/N: 1

Industrial 3 Zone (IN3)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 05-02-2025

P24/2025v Planning Application

04/02/2025

$0

(VicSmart)

91 Cornwall Rd, Sunshine Subdivision - Residential and PPAR-Subdivision of land

2 LOT RESIDENTIAL SUBDIVISION

P/N: 1

General Residential Zone (GRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 12-02-2025

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P28/2025v Planning Application

06/02/2025

$10,000

(VicSmart)

28 Devonshire Rd, Sunshine Buildings & Works and PPAR-Alter building structure or dwell

WORKS (PARTIAL DEMOLITION AND CONSTRUCTION OF TWO ENTRYWAYS) TO AN

EXISTING COMMERCIAL PREMISES

P/N: 1

Activity Centre Zone (ACZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 10-02-2025

P847/2017 Planning Application

07/02/2025

20 Alexandra Ave, Sunshine

$0

Multi Unit Residential Development and PPAR-Multi dwelling

AMENDMENT TO THE PERMIT AND PLANS TO REMOVE TREE 14 FROM THE

SOUTH-EAST CORNER OF THE SITE

P/N: 2

General Residential Zone (GRZ)

Determination: PPAM (Amended Permit Issued by Delegate)

Determination Date: 20-02-2025

P36/2025v Planning Application

10/02/2025

$750,000

(VicSmart)

35 Davies Ave, Sunshine North

37 Davies Ave, Sunshine North Warehouse and PPAR-One or more new buildings

CONSTRUCTION OF TWO (2) WAREHOUSES

P/N: 1

Industrial 3 Zone (IN3)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 20-02-2025

P899/2016 Planning Application

08/04/2022

85 Wright Rd, Keilor Park

$1,000,000

2A Ramsey Ct, Keilor Park Factory and PPAR-One or more new buildings

AMENDMENT TO PLANS AND PERMIT FOR ADDITIONAL WAREHOUSES (TOTAL 65)

WITH ASSOCIATED OFFICES AND CHANGE TO THE DESCRIPTION OF THE LAND BY

ADDING 85 WRIGHT ROAD KEILOR PARK

P/N: 2

Industrial 1 Zone (IN1)

Determination: PPAM (Amended Permit Issued by Delegate)

Determination Date: 03-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P291/2024 Planning Application

28/06/2024

2A Spence St, Tullamarine

$700,000

22 Steele Ct, Tullamarine Buildings & Works to Industrial Premise and PPAR-Other buildings & wor

CONSTRUCTION OF EARTHWORKS

P/N: 1

Industrial 1 Zone (IN1)

Determination: PWIT (Planning Application Withdrawn)

Determination Date: 27-02-2025

P515/2024 Planning Application

18/11/2024

2/39 Assembly Dr, Tullamarine

$0

Change of Use and PPAR-Change or extension of use

USE OF THE LAND FOR CAR SALES

P/N: 1

Industrial 1 Zone (IN1)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 28-02-2025

P375/2024 Planning Application

02/12/2024

1 Sharps Rd, Tullamarine

$0

Advertising/Signage and PPAR-Signage

AMENDMENT TO THE PLANS FOR TWO (2) ELECTRONIC MAJOR PROMOTION SIGNS

AS FOLLOWS:

- SHIFT THE SOUTHERN SIGN 5M EAST (SETBACK TO RING ROAD

BOUNDARY 6M).

- INCREASE THE HEIGHT OF BOTH SIGNS FROM 12.72M TO

14.97M (+2.25M),

P/N: 2

Industrial 1 Zone (IN1)

Determination: PPAM (Amended Permit Issued by Delegate)

Determination Date: 05-02-2025

P19/2025 Planning Application

29/01/2025

13 Denbigh Ct, Keilor

$38,000

Dwelling Works (including fence) and PPAR-Other buildings & works (tan

ADDITIONS AND ALTERATIONS TO EXISTING DWELLING IN AN ESO

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 14-02-2025

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P25/2025v Planning Application

03/02/2025

$0

(VicSmart)

2 Market St, Keilor Park Subdivision - Residential and PPAR-Subdivision of land

2 LOT RESIDENTIAL SUBDIVISION

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 05-02-2025

P47/2025v Planning Application

14/02/2025

$970,000

(VicSmart)

85 Sharps Rd, Tullamarine Other/Miscellaneous and PPAR-Other

CARRY OUT WORKS (CLEARING, EXCAVATION AND TRENCHING)

P/N: 1

Industrial 1 Zone (IN1)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 27-02-2025

P65/2025 Planning Application

21/02/2025

4 Hermes Ct, Keilor

$120,000

Dwelling Works (including fence) and PPAR-One or more new buildings

BUILDINGS AND WORKS ASSOCIATED WITH A DWELLING (GARAGE) IN AN MAEO2

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PNPR (No Permit Required)

Determination Date: 27-02-2025

S5/2021 Subdivision Certification 19/01/2021

87 Anderson Rd, Sunshine

$0

1/87 Anderson Rd, Sunshine

2/87 Anderson Rd, Sunshine

87 Anderson Rd, Sunshine Subdivision - Residential

2 LOT RESIDENTIAL SUBDIVISION (PS 845918D) OF LAND WITHIN A HERITAGE

OVERLAY (HO23)

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PCER (Certified)

Determination Date: 06-02-2025

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

S159/2021 Subdivision Certification 20/10/2021

112-116 Anderson Rd, Sunshine

$0

112A Anderson Rd, Sunshine

112B Anderson Rd, Sunshine

112C Anderson Rd, Sunshine

112D Anderson Rd, Sunshine

112-116 Anderson Rd, Sunshine

Creation/Vary/Remove Easement/Reserve

REMOVE EASEMENT E-1 & E-2 ON TP959016X BEING RIGHT OF ACCESS AND TO

CREATE EASEMENT E-7

P/N: 1

Residential Growth Zone (RGZ)

Determination: PCLP (Certification Lapsed)

Determination Date: 21-02-2025

P3/2024 Planning Application

09/01/2024

19 Central Ave, Sunshine

$0

21 Central Ave, Sunshine Change of Use and PPAR-Change or extension of use

USE AND DEVELOPMENT OF LAND FOR MATERIALS RECYCLING (CAR WRECKERS)

P/N: 1

Industrial 1 Zone (IN1)

Determination: PNOD (Notice of Decision issued by Delegate)

Determination Date: 28-02-2025

P194/2024 Planning Application

13/05/2024

31 Killeen St, Sunshine West

$350,000

Multi Unit Residential Development and PPAR-Multi dwelling

CONSTRUCTION OF ADDITIONS (CARPORT) TO THE EXISTING DWELLING AND THE

CONSTRUCTION OF A DOUBLE STOREY DWELLING TO THE REAR

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 28-02-2025

P191/2024 Planning Application

14/05/2024

1 Perth Ave, Albion

$1,100,000

Multi Unit Residential Development and PPAR-Multi dwelling

CONSTRUCTION OF THREE (3) DOUBLE STOREY DWELLINGS

P/N: 1

General Residential Zone (GRZ)

Determination: PNOD (Notice of Decision issued by Delegate)

Determination Date: 20-02-2025

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P438/2024 Planning Application

09/10/2024

37 Burnewang St, Albion

$820,000

Multi Unit Residential Development and PPAR-Multi dwelling

CONSTRUCTION OF TWO (2) SINGLE STOREY DWELLINGS

P/N: 1

General Residential Zone (GRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 26-02-2025

P474/2024 Planning Application

25/10/2024

33 Mailey St, Sunshine West

$975,000

Multi Unit Residential Development and PPAR-Multi dwelling

CONSTRUCTION OF THREE (3) DOUBLE STOREY DWELLINGS

P/N: 1

General Residential Zone (GRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 14-02-2025

S139/2024 Subdivision Certification 06/11/2024

1/10 Dunbar Ave, Sunshine

$0

2/10 Dunbar Ave, Sunshine Subdivision - Residential

2 LOT RESIDENTIAL SUBDIVISION (PS 928123K)

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PCER (Certified)

Determination Date: 10-02-2025

P552/2024 Planning Application

13/12/2024

19 Ridley St, Albion

$25,000

Dwelling Works (including fence) and PPAR-Other buildings & works (tan

PARTIAL DEMOLITION & BUILDINGS AND WORKS (RESTORATION WORKS TO THE

VERANDAH AND ASSOCIATED EXTERIOR INFILL RESTORATION) TO AN EXISTING

DWELLING IN A HERITAGE OVERLAY (HO24)

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 20-02-2025

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P43/2025v Planning Application

13/02/2025

$4,800

(VicSmart)

91 Graham St, Sunshine Dwelling Works (including fence) and PPAR-Other buildings & works (tan

CONSTRUCTION OF TWO TANDEM CARPORTS ASSOCIATED WITH THE EXISTING

DWELLING IN A HERITAGE OVERLAY (SCHEDULE 23)

P/N: 1

Neighbourhood Residential Zone (NRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 20-02-2025

P59/2025 Planning Application

20/02/2025

4 Lorraine Ct, Sunshine

$33,500

Dwelling Works (including fence) and PPAR-Other buildings & works (tan

BUILDINGS AND WORKS (VERANDAH) WITHIN A LAND SUBJECT TO INUNDATION

OVERLAY (LSIO)

P/N: 1

General Residential Zone (GRZ)

Determination: PNPR (No Permit Required)

Determination Date: 25-02-2025

S188/2021 Subdivision Certification 13/12/2021

1 Railway Pde, Deer Park

$0

1/1 Railway Pde, Deer Park

2/1 Railway Pde, Deer Park

3/1 Railway Pde, Deer Park

4/1 Railway Pde, Deer Park

5/1 Railway Pde, Deer Park

6/1 Railway Pde, Deer Park

7/1 Railway Pde, Deer Park

1 Railway Pde, Deer Park

Subdivision - Residential

7 LOT RESIDENTIAL SUBDIVISION (PS 907354H)

P/N: 1

Residential Growth Zone (RGZ)

Determination: PSOC (Statement of Compliance)

Determination Date: 05-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

P850/2008 Planning Application

05/08/2024

5/2 Derrimut Dr, Derrimut

$0

Buildings & Works and PPAR-Other

AMENDMENT TO PERMIT AND PLANS TO INTRODUCE A MEZZANINE FLOOR FOR USE

AS AN OFFICE, BUILDINGS AND WORKS TO THE EXISTING PREMISE FOR

ADDITIONS OF TOILET FACILITIES, A FOOD TRUCK, OUTDOOR DINING AND

ASSOCIATED PERMANENT VARIATION TO THE EXISTING RED LINE BOUNDARY AND

A REDUCTION TO THE STANDARD CAR PARKING REQUIREMENT

P/N: 6

Industrial 2 Zone (IN2)

Determination: PPAM (Amended Permit Issued by Delegate)

Determination Date: 14-02-2025

P558/2024 Planning Application

06/01/2025

1/51-53 Lewin St, Deer Park

$0

2/51-53 Lewin St, Deer Park

3/51-53 Lewin St, Deer Park

4/51-53 Lewin St, Deer Park

51-53 Lewin St, Deer Park Subdivision - Residential and PPAR-Subdivision of land

4 LOT RESIDENTIAL SUBDIVISION

P/N: 1

General Residential Zone (GRZ)

Determination: PPI (Permit Issued by Delegate)

Determination Date: 13-02-2025

S149/2024 Subdivision Certification 06/01/2025

1/51-53 Lewin St, Deer Park

$0

2/51-53 Lewin St, Deer Park

3/51-53 Lewin St, Deer Park

4/51-53 Lewin St, Deer Park

51-53 Lewin St, Deer Park Subdivision - Residential

4 LOT RESIDENTIAL SUBDIVISION (PS 929504R)

P/N: 1

General Residential Zone (GRZ)

Determination: PCER (Certified)

Determination Date: 13-02-2025

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Attachment 12.1.1

Application

Number

Application

Type

Received

Date

Property

Address

Proposal

Description

Estimated

Cost

S7/2025 Subdivision Certification 28/01/2025

30 Canterbury St, Deer Park

$0

4 Miles St, Deer Park

4 Miles St, Deer Park Consolidation

CONSOLIDATION OF TWO (2) LOTS

P/N: 1

Residential Growth Zone (RGZ)

Determination: PSOC (Statement of Compliance)

Determination Date: 05-02-2025

P562/2024 Planning Application

20/12/2024

585 Melton Hwy, Hillside

$1,200,000

Buildings & Works to Commercial Premise and Advertising/Signage and PP

BUILDINGS AND WORKS (REDEVELOPMENT & REFURBISHMENT OF THE BUILDING),

AND TO CONSTRUCT AND PUT UP SIGNS (REFURBISHMENT OF INTERNALLY

ILLUMINATED BUSINESS IDENTIFICATION SIGNS, INTERNALLY ILLUMINATED SKY

SIGN AND INTERNALLY ILLUMINATED SIGNS) ASSOCIATED WITH A CONVENIENCE

RESTAURANT (MCDONALD'S SYDENHAM)

P/N: 1

Commercial 1 Zone (C1Z)

Determination: PNOD (Notice of Decision issued by Delegate)

Determination Date: 13-02-2025

P552/2023 Planning Application

08/01/2025

18 Stedman Ct, Taylors Lakes

$0

Dwelling and PPAR-Single dwelling

AMENDMENT TO THE PLANS TO PROVIDE A 130MM SETBACK FROM SOUTH-WEST

BOUNDARY AND REDUCTION TO THE GARAGE WIDTH AND ROLLER DOOR TO SUIT

P/N: 3

Neighbourhood Residential Zone (NRZ)

Determination: PPAM (Amended Permit Issued by Delegate)

Determination Date: 07-02-2025

53

22

Planning Applications:

Subdivision Certification Applications:

44 9

22 0

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.1.1

0 10

20 30

40 50

60 70

80 90

100

1 2 3 4 5 6 7 8 9 10 11 12

2022 2023 2024 2025

0 100

200 300

400 500

600 700

800 900

1 2 3 4 5 6 7 8 9 10 11 12

2022 2023 Series7

2025

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Attachment 12.1.2

0

20

40

60

80

100

120

1 2 3 4 5 6 7 8 9 10 11 12

2022 2023 2024 2025

0

200

400

600

800

1000

1200

1 2 3 4 5 6 7 8 9 10 11 12

2022 2023 2024 2025

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.1.2

$0

$50,000,000

$100,000,000

$150,000,000

$200,000,000

$250,000,000

$300,000,000

$350,000,000

$400,000,000

1 2 3 4 5 6 7 8 9 10 11 12

2025 2022 2023 2024

150 170

190 210

230 250

270 290

310 330

350 370

1 2 3 4 5 6 7 8 9 10 11 12

2025 2022 2023 2024

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.1.2

Planning Scheme Amendment Summary – As at 28 February 2025

The table below shows the status of current planning scheme amendments:

Amendment Intent

Status

Progress summary

Amendment

C219brim –

Heritage

Update

Update heritage

properties in the

Grand Junction

and Matthews

Hill Estate

precincts and

include Beaufort

Houses and

Quonset

Warehouse

Council officers

submitted

Amendment C219

to the Minister

for Planning for

authorisation on

20 December

2022. The

Minister is yet to

determine this

matter.

Note: On 31 May

2024 the Minister

prepared and

approved

Amendment C240

to maintain

interim heritage

protection on five

properties until

30 May 2025.

At the Council Meeting on 13 December

2022, Council resolved to request the

Minister for Planning to authorise the

preparation and exhibition of Amendment

C219.

Council officers submitted Amendment C219

to the Department of Transport and

Planning seeking authorisation on 20

December 2022. The Minister did not

determine to authorise the preparation of

the Amendment within the required 10

business day

timeframe and has placed the

amendment on further review. The Minister

is yet to determine this matter.

Note:

The Minister prepared and approved

Amendment C234 on 25 August 2022 to

extend the interim Heritage Overlay applied

to five properties within the Grand Junction

Estate and Matthew’s Hill Precinct until 30

June 2023.

The Minister prepared and approved

Amendment C237 on 29 June 2023 to

extend

the interim Heritage Overlay applied

to these five properties until 31 May 2024.

The Minister prepared and approved

Amendment C240 on 30 May 2024 to extend

the interim Heritage Overlay applied to

these five properties until 30 May 2025.

Amendment C219 proposes to apply the

Heritage

Overlay permanently.

Amendment

C239 – Housing

and

Neighbourhood

Character

Strategy

Implements the

Brimbank

Housing and

Neighbourhood

Character

Strategy (2024)

by

making

changes

to zones

and ordinances in

the Brimbank

Planning Scheme.

Authorisation was

requested 19 July

2024

At the Council Meeting on 18 June 2024,

Council resolved to seek authorisation to

prepare and exhibit the Amendment.

A request seeking authorisation from the

Minister for Planning to prepare and exhibit

Amendment C239 was sent

19 July 2024.

On 22 August 2024 Council received a

request for further information from

the

Department of Transport and Planning.

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Attachment 12.1.3

Amendment Intent

Status

Progress summary

Officers prepared a draft response and met

with the Department of Transport and

Planning on 20 September to discuss.

Officers undertook further work and a

formal response to the request for further

information was

provided on 30 October

2024.

Other amendments:

Amendment C222brim

Amendment C222brim seeks a rezoning of the Development Victoria land at 147A Cairnlea Drive and

26S Glenbrook Avenue, Cairnlea, to facilitate the use and development of the land for residential,

retail, commercial and community uses, in accordance with their Cairnlea Comprehensive

Development

Plan (July 2021). Amendment C222brim was prepared by the Minister for Planning

(Minister) at the request of Development Victoria. Brimbank Council lodged an extensive submission

to the Amendment C222brim, outlining a range of concerns, and also presented to the Government

Land Standing Advisory Committee (Committee) hearing, along with other submitters, held 26 May

to 10 June 2022. Council understands the Committee’s report has been finalised and provided to the

Minister in 2022. Council has written to the Minister (current and previous) requesting a

copy of the

Committee’s

report. To date, Council is yet to receive a copy of the Committee’s report and the

Minister has not made a decision about Amendment C222brim.

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Attachment 12.1.3

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36 of 11

0

12.2

Governance Report March 2025

People, Partnerships and Performance

Georgie Hill

Danny Bilaver

1. Record of Informal Meeting of Councillors - For Council

Meeting 18 March 2025 [

- 10 pages]

2. Delegates and Representatives Report - For Council

Meeting 18 March 2025 [

- 5 pages]

3. Councillor Expenses - Quarters 1 and 2 of Financial Year

2024-2025 [

- 1 page]

4. Brimbank City Council Submission to WOMEDA

Consultation Paper [

- 9 pages]

5. Confirmed Minutes 27 February 2025 Meeting 142 [

- 10 pages]

For Council to consider:

•

A summary of recent Governance activity.

•

Contracts entered into, and works orders approved in accordance with the S7

Instrument of Sub Delegation.

•

Councillor Declarations of Representations by Members of Parliament.

•

Councillor Support Expenses for Quarters 1 and 2 of Financial Year 2024/2025.

•

Proposal for a Sister Municipality Relationship.

•

Council’s Submission to the West of Melbourne Economic Dev

elopment Alliance

Draft Consultation Paper

–

Towards an Economic Development Strategy for the

West of Melbourne 2025.

•

The minutes from the 27 February 2024 Audit and Risk Committee Meeting.

The monthly governance report is a standing report to Council, in accordance with best

practice and good governance principles, and to ensure compliance with the

requirements of the

and the Model Councillor Code

of Conduct 2024.

Council delegates powers, duties and functions to the Chief Executive Officer in order to

support efficient operation and delivery of Council services. The Chief Executive Officer

has sub-delegated some authority to Directors (and other Council officers). Significant

decisions made, or actions undertaken exercising delegated authority, are reported to

Council as a transparency and accountability measure.

The Chief Executive Officer has been delegated authority by Council to award contracts

up to $2,000,000 (exclusive of GST) through an Instrument of Delegation made on 23

April 2024 (S5 Instrument of Delegation to the Chief Executive Officer). The Chief

Executive Officer has sub-delegated authority to Directors to award contracts up to

$200,000 (inclusive of GST) through an Instrument of Delegation made on 12 December

2023 (S7 Instrument of Sub-Delegation by the Chief Executive Officer).

25/3586Q Provision of Road

Condition Survey 2025

Infrastructure

Management

Group

$196,542.74 10 February

2025

25/3591 Maintenance of Electric

Security and CCTV

Systems

Integrated

Security Services

$640,782.00 10 February

2025

25/3556 Underground Drainage

Upgrade Relining

Program 2024-25

Underground

Experts

$496,046.74 18 February

2025

25/3581 Construction of Cricket

Nets

–

Stadium Drive

Keilor Park

RMS

Groundworks Pty

Ltd

$336,787.00 3 March 2025

An Informal Meeting of Councillors includes meetings that are:

•

Scheduled or planned for the purpose of discussing the business of Council or

briefing Councillors,

Brimbank Council Meeting No. 643 - 18 March 2025

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0

•

Attended by at least one member of Council staff, and

•

Not Council meetings, Delegated Committee meetings or Community Asset

Committee meetings.

Written records of Informal Meetings of Councillors are kept and include the names of all

Councillors and Council officers attending, the matters considered, any conflict of interest

disclosures made, and whether a Councillor who has disclosed a conflict of interest

leaves the meeting.

These records, as soon as practicable, will be reported at a Council Meeting, and

incorporated in the minutes of that Council Meeting.

Records of Informal Meetings of Councillors

were received for the

following meetings:

25 February 2025 Briefing

26 February 2025 Councillor Planning Workshop 2

3 March 2025

Briefing

4 March 2025

Councillor Planning Workshop 3

11 March 2025

Council Meeting Briefing

The participation on a range of local, specific issues, committees established by Council,

peak body/sector associations, and local and regional forums, is an essential part of the

representative role Council plays. Council nominates Councillors as delegates and

representatives to these committees annually.

The role, as the Council delegate or Council representative on these committees, is to

represent the position of Council, and report back to Council at a Council Meeting on the

issues or progress of the committees, and any recommendations made by the

committees.

Delegate’s and Representative’s Reports

were received for the

following meetings:

11 December 2025 LeadWest

Cr Katharine Nikolic

11 February 2025 LeadWest

Cr Katharine Nikolic

28 February 2025 Western Melbourne Tourism

Cr Duyen Anh Pham

Councillors have a legitimate role in advocating on behalf of their communities. At times,

this may include the receiving of representations by a Member of State or Federal

Parliament, to Council or Councillors. Councillors will declare and record any

representations made to a Councillor by a Member of Parliament or their staff

representative.

Councillor Declarations of Representations by Members of Parliament were received for

the following meetings.

Brimbank Council Meeting No. 643 - 18 March 2025

39 of 11

0

A summary of Councillor expenses for Quarters 1 and 2 of financial year 2024/2025 is at

. All expenses reimbursed were reimbursed in accordance with the

Councillor Support Policy.

20 January 2025 Cr Thuy

Dang

Daniel Mulino

MP

Welcome Plaza

Melbourne Airport Rail

LeadWest delegation to Canberra

Sustainable Brimbank

JR Parsons Reserve

Suburban Study Hub

Melbourne Airport third runway

10 February 2025 Cr Thuy

Dang

Luba

Grigorovitch

MP

Melbourne Airport Rail

Taylors Road

Better Buses

Homelessness Support

Deer Park Library

11 February 2025 Cr Thuy

Dang

Sarah Connolly

MP

Melbourne Airport Rail/Sunshine

Precinct

Sunshine Energy Park

Better Buses for Brimbank

Homelessness Support

Sunshine Library

28 February 2025 Cr Thuy

Dang

Natalie

Hutchins MP

Fix the Calder

Taylors Road

Lionheart Oval and Keilor Recreation

Oval

Rai

l before Runway campaign

Ho

melessness Support

Libraries in Brimbank

Syde

nham Station Old Building

Syde

nham Dog Park

12

February

2025 Cr Katharine

Nikolic

Hon Catherine

King MP

Hon Tim Watts

MP

Senator Steph

Hodgins-May

Daniel Mulino

MP

Peter Khalil MP

Sam Rae MP

As Deputy Chair of LeadWest I

joined the LeadWest delegation to

Parliament House Canberra on 11

and 12 February 2025 to meet

with Federal Government MPs from

various political parties. The purpose

of the visit was to boost the profile

of the alliance and to advocate

for commitments ahead of the

upcoming Federal Election. The visit

to Canberra provided a great

opportunity to discuss unlocking

investment to

provide Melbourne’s

West with transport connectivity,

greater economic development,

employment opportunities, urban

renewal and improved well-being.

Brimbank Council Meeting No. 643 - 18 March 2025

40 of 11

0

In February 2025, the Mayor received a letter from Hetauda Sub-Metropolitan City

(Nepal) proposing to establish a sister municipality relationship with Brimbank City

Council. Council’s position has been not to enter into sister municipality relationships,

and Brimbank City Council has not entered into any such relationships to date. It is

recommended that Council not accept the proposal, and the Mayor will respond on behalf

of Council to advise accordingly.

In December 2024, WoMEDA released a consultation paper as part of a process to

develop their economic development strategy for the West of Melbourne. The WoMEDA

consultation paper seeks feedback from key stakeholders in the West of Melbourne about

priorities for the region over the decade ahead and follows on from their previous 2017

West of Melbourne Economic Development Strategy. Submissions are due by 31 March

2025.

WoMEDA is an alliance of public and private institutions across the West of Melbourne,

working in tandem with local government and engaging with industry. Its current board

comprises senior executive representation from Wyndham, Brimbank, and Maribynong

City Councils, Western Health, Greater Western Water and Victoria University, and is

chaired by Peter Dawkins, former Vice-Chancellor and President, Victoria University.

The submission, shown at

, is broadly supportive of the direction, issues

and opportunities identified within the Consultation Paper and highlights a range of

Council priorities and matters for further consideration by WoMEDA. The key Council

priorities with the Consultation Paper are:

•

Elevate the importance for the State Government to urgently recommence

works to construct Airport Rail so it is completed before the third runway at

Melbourne Airport. This includes the Sunshine Super Hub and Albion Station

redevelopments and construction of a new rail station at Keilor East. The

construction of Airport Rail is a city shaping transport investment that will

deliver significant economic benefits to Brimbank and Melbourne’s west. Airport

Rail is essential infrastructure required to support an airport forecast to service

83 million passengers annually by 2046, which is more than double the current

activity levels.

•

Include Sunshine Energy Park as a key infrastructure investment in the

Consultation Paper in line with Council’s adopted vision for it to become a future

premium parkland for Melbourne’s west, which will include a state

-significant

stadium and sports fields, a solar farm, an extensive urban forest and wetland

system, and new play spaces.

•

Maintain the Sunshine Employment Precinct as a stand-alone precinct in

accordance with the polycentric city model. This submission supports four

employment precincts within Melbourne’s west including Sunshine, Footscray,

Werribee and Melton, which is considered necessary to service the growth and

development of Melbourne’s west.

•

Emphasise the need for the State Government to develop a comprehensive

integrated transport strategy for Melbourne’s West that sets the vision for how

Brimbank Council Meeting No. 643 - 18 March 2025

41 of 11

0

the transport network will facilitate movement and connectivity in Melbourne’s

growing west. It should also identify regional transport priorities, projects, and

sequencing to confirm and drive funding commitments to rail, bus, State road

and other strategically important investments, and inform municipal transport

planning. The Transport Integration Act 2010 requires the Victorian Department

of Transport to prepare and periodically revise a Victorian transport plan that

defines the activities required to achieve the transport system objectives

outlined in the Act.

It is proposed that Council notes and endorses the Submission shown at

and provides it to WoMEDA.

Council held its quarterly Audit and Risk Committee Meeting on the 27 February 2025.

The confirmed minutes are provided in

for noting

Resource requirements can be met within the Annual Budget 2024/2025.

legal, legislative or regulatory implications including the rights/obligations

of stakeholders

• This report fulfils legislative governance obligations, to provide transparent and

accountable reporting of governance activity.

There are no Community, Safety, Environmental or Financial risks identified.

This report supports the Council Plan 2021-2025 strategic direction and objective of:

• High Performing and Accountable

- Our workforce strives to enhance services and

liveability for the Brimbank community.

This report complies with the

, Council Plan 2021-2025, S5 Instrument of

Delegation to the Chief Executive Officer, S7 Instrument of Sub-Delegation by the Chief

Executive Officer, Model Councillor Code of Conduct 2024 and Procurement Policy.

Council officers contributing to the preparation and approval of this report, have no

conflicts of interests to declare.

Page 1 of 2

Record of Informal

Meeting of Councillors

Title:

Briefing

Date:

25 February 2025

6.00pm to 8.00pm

Location:

BCCC - Council Chambers

Councillors in

attendance:

☐

Cr Joh Bauch

☒

Cr Victoria Borg

☒

Cr Thuy Dang

☐

Cr Maria Kerr

☒

Cr Daniel Kruk

☒

Cr Lucy Nguyen

☒

Cr Katharine Nikolic

☒

Cr Ranka Rasic (online)

☒

Cr Duyen Anh Pham

☒

Cr Virginia Tachos (online)

☒

Cr Kim Thien Truong

Council Officers in

attendance:

Fiona Blair, Chief Executive Officer

Chris Leivers, Director Infrastructure and City Services

Mark Stoermer, Director Corporate Services

Kelvin Walsh, Director City Futures

Erin Clark, Acting Director Community Wellbeing

Other attendees:

Bright Osagiede, Acting Manager Asset and Property

Paul Bezemer, Coordinator Strategic Transport

Peter Forbes, Coordinator Economic Development

Jenny Mitten, Senior Economic Development Officer

Right Angle (external)

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.2.1

Page 2 of 2

Name of Council

Officer completing

Record of

:

Chris Leivers, Director Infrastructure and City Services

1. Visitor Economy Update and Workshop

nil

<Select one>

2. Integrated Transport Presentation and

Workshop

nil

<Select one>

3. Confidential Item

nil

<Select one>

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.2.1

Page 1 of 2

Record of Informal

Meeting of Councillors

Title:

Councillor Planning Workshop

Date:

26 February 2025

6.00pm to 9.00pm

Location:

BCCC - Level 6 Events Space

Councillors in

attendance:

☐

Cr Joh Bauch

☒

Cr Victoria Borg

☒

Cr Thuy Dang

☒

Cr Maria Kerr

☒

Cr Daniel Kruk

☒

Cr Lucy Nguyen

☒

Cr Katharine Nikolic

☐

Cr Ranka Rasic

☒

Cr Duyen Anh Pham

☒

Cr Virginia Tachos

☒

Cr Kim Thien Truong

Council Officers in

attendance:

Fiona Blair, Chief Executive Officer

Erin Clark, Acting Director Community Wellbeing

Georgie Hill, Director People, Partnerships and Performance

Chris Leivers, Director Infrastructure and City Services

Mark Stoermer, Director Corporate Services

Kelvin Walsh, Director City Futures

Other attendees:

Name of Council

Officer completing

Record of

:

Georgie Hill, Director People, Partnerships and Performance

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.2.1

Page 2 of 2

1. Councillor Planning Workshop

NIL

<Select one>

Forwar

d compl

eted Recor

d of Informal

Meeti

ng of Councillors to Gover

nance withi

n 48 hours of the meeti

ng for Reporting to Council.

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.2.1

Page 1 of 2

Record of Informal

Meeting of Councillors

Title:

Briefing

Date:

3 March 2025

6.00pm to 8.00pm

Location:

BCCC Chambers

Councillors in

attendance:

☒

Cr Joh Bauch

☒

Cr Victoria Borg

☒

Cr Thuy Dang

☐

Cr Maria Kerr

☒

Cr Daniel Kruk

☒

Cr Lucy Nguyen

☒

Cr Katharine Nikolic

☒

Cr Ranka Rasic

☒

Cr Duyen Anh Pham

☒

Cr Virginia Tachos

☒

Cr Kim Thien Truong

Council Officers in

attendance:

Fiona Blair, Chief Executive Officer

Erin Clark, A/Director Community Wellbeing

Georgie Hill, Director People, Partnerships and Performance

Chris Leivers, Director Infrastructure and City Services

Mark Stoermer, Director Corporate Services

Kelvin Walsh, Director City Futures

Other attendees:

Name of Council

Officer completing

Record of

:

Georgie Hill, Director People, Partnerships and Performance

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.2.1

Page 2 of 2

1. Councillor Request and Portal Overview

Nil

<Select one>

2. Managing Difficult Behaviour

Nil

<Select one>

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.2.1

Page 1 of 2

Record of Informal

Meeting of Councillors

Title:

Briefing

Date:

4 March 2025

6.00pm to 8.55pm

Location:

BCCC Chambers

Councillors in

attendance:

☒

Cr Joh Bauch

☒

Cr Victoria Borg

☒

Cr Thuy Dang

☒

Cr Maria Kerr

☒

Cr Daniel Kruk

☐

Cr Lucy Nguyen

☒

Cr Katharine Nikolic

☒

Cr Ranka Rasic

☒

Cr Duyen Anh Pham

☒

Cr Virginia Tachos

☒

Cr Kim Thien Truong

Council Officers in

attendance:

Fiona Blair, Chief Executive Officer

Erin Clark, A/Director Community Wellbeing

Georgie Hill, Director People, Partnerships and Performance

Chris Leivers, Director Infrastructure and City Services

Mark Stoermer, Director Corporate Services

Kelvin Walsh, Director City Futures

Other attendees:

Jake Hart, Manager Capital works and Building Program

Name of Council

Officer completing

Record of

:

Georgie Hill, Director People, Partnerships and Performance

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.2.1

Page 2 of 2

1. Councillor Planning Workshop 3

Nil

<Select one>

2. 25/26 Capital Works Program - First Draft

Nil

<Select one>

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.2.1

Page 1 of 2

Record of Informal

Meeting of Councillors

Title:

Council Meeting Briefing

Date:

11 March 2025

6.00pm to 7.50pm

Location:

Online

Councillors in

attendance:

☒

Cr Joh Bauch

☒

Cr Victoria Borg

☐

Cr Thuy Dang

☐

Cr Maria Kerr

☒

Cr Daniel Kruk

☒

Cr Lucy Nguyen

☒

Cr Katharine Nikolic

☒

Cr Ranka Rasic

☒

Cr Duyen Anh Pham

☒

Cr Virginia Tachos

☒

Cr Kim Thien Truong

Council Officers in

attendance:

Fiona Blair, Chief Executive Officer

Erin Clark, Acting Director Community Wellbeing

Kristen Gilbert, Acting Director City Futures

Georgie Hill, Director People, Partnerships and Performance

Chris Leivers, Director Infrastructure and City Services

Mark Stoermer, Director Corporate Services

Other attendees:

< Enter the organisation/s of external attendees.

eg

Community Representatives x2

Cohealth Representative >

Name of Council

Officer completing

Record of

:

Georgie Hill, Director People, Partnerships and Performance

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.2.1

Page 2 of 2

1. Governance Report

Georgie Hill

Yes

2. Quarterly Advocacy Report

Nil

<Select one>

3. Vietnamese Museum Australia and Welcome

Plaza

Nil

<Select one>

4. Draft Integrated Water Management Strategy Nil

<Select one>

5. Connected Brimbank

Nil

<Select one>

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.2.1

Page 1 of 2

Council Delegate's Report

Cr Katharine Nikolic

LeadWest Joint Delegated Committee

11 December 2024

Hillary Hastings

Report

The Executive Officer opened the meeting and delivered the acknowledgment of country.

The Executive Officer welcomed newly elected Councillors to the LeadWest Delegated

Committee.

The Executive Officer asked members to introduce themselves.

The Executive Officer facilitated the election of LeadWest Chair and Deputy Chair for the term of

12 months. The election process was outlined and followed the LeadWest Terms of Reference

guidelines. Cr Dr Phillip Zada from Melton City Council was elected Chair and Cr Katharine

Nikolic from Brimbank City Council was elected Deputy Chair. A short break was called and

then the Executive Officer handed over the meeting to Cr Dr Zada as Chair.

No Conflicts of Interest.

The minutes of the previous meeting on 11 September were adopted.

The Federal Election Advocacy Brochure was approved. A visit to Parliament House Canberra

was locked in, to be held in a sitting week in February 2025.

The findings of commissioned research from CPR Consultants on government funding

investment in the West was discussed.

Lead West has a suite of approved position statements. New statements need to be prepared

around Housing & Homelessness in the West and Cost of Living.

The executive Officer presented a finance report and Media update.

The chair acknowledged and thanked outgoing committee members. Letters of thanks to be

sent to all outgoing members.

Meeting dates were approved for 2025: Wednesday 5 March, Wednesday 4 June, Wednesday 3

September and Wednesday 3 December

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.2.2

Page 2 of 2

Recommendations

There were no matters to be considered by Council.

26 February 2025 at 3:00pm, Maribyrnong City Council

Brimbank Council Meeting No. 643 - 18 March 2025

53 of 110

Attachment 12.2.2

Page 1 of 2

Council Delegate's Report

Cr Katharine Nikolic

LeadWest Joint Delegated Committee Delegation to Canberra

12 February 2025

Hillary Hastings

Report

LeadWest is the alliance of the Melbourne's five western region Councils of Brimbank, Hobsons

Bay, Maribyrnong, Melton and Wyndham.

As Deputy Chair of LeadWest I joined the LeadWest delegation to Parliament House Canberra

on 11 and 12 February 2025 to meet with Federal Government MPs from various political

parties. The group met with eight MPs including the Hon Catherine King Minister for

Infrastructure, Transport, Regional Development and Local Government; Assistant Minister for

Foreign Affairs the Hon Tim Watts, Senator Steph Hodgins-May from the Australian Greens,

Member for Fraser Dr Daniel Mulino and Member for Hawke Mr Sam Rae.

The delegation also met with senior advisers from the offices of the Opposition Leader Mr Peter

Dutton as well as the office of the Hon Kristy McBain, Minister for Regional Development, Local

Government and Territories.

The purpose of the visit was to boost the profile of the alliance and to advocate for

commitments ahead of the upcoming Federal Election.

The visit to Canberra provided a great opportunity to discuss unlocking investment to provide

Melbourne’s West with transport connectivity, greater economic development, employment

opportunities, urban renewal and improved wellbeing.

Attendees

Cr Dr Phillip Zada - Melton City Council, Chair of LeadWest

Cr Katharine Nikolic - Brimbank City Council, Deputy Chair of LeadWest

Cr Susan Yengi -LeadWest Cr Delegate Maribyrnong City Co9uncil

Fiona Blair CEO Brimbank City Council

Roslyn Wai CEO Melton City Council

Lucas Gosling Director, Maribyrnong City Council

Hillary Hastings, Executive Officer LeadWest

Brimbank Council Meeting No. 643 - 18 March 2025

54 of 110

Attachment 12.2.2

Page 2 of 2

Key points raised

Melbourne’s West has been left behind for a long time, we are looking to redress this

imbalance

Investment that not only benefits the West, but also Victoria and Australia (such as

Airport Rail , WIFT and highway upgrades).

Changing voting patterns in the West

The need for infrastructure to support and match the rapid growth in the West

Key advocacy issues raised

Electrification of the Melton and Wyndham rail lines

The Western Highway to be upgraded to an urban standard, and for the construction of

interchanges to connect the highway to new residential and employment precincts

Action by State and Federal governments to fix the Calder Freeway, one of Australia’s

most dangerous and congested roads

A contribution towards the Western Aquatic and Early Years Centre in Hobsons Bay and

the Plumpton Aquatic and Wellness Centre in Melton

Ongoing funding to increase shade and provide more green spaces. Melbourne’s west

has the greatest urban heat island effect across metropolitan Melbourne

Investment to build an environmental wetlands centre in Altona (Greens Senator Steph

Hodgins-May was extremely interested in this project and a site visit has been planned)

The development of the ‘Sunshine Precinct’ and the construction of the Melbourne

Airport Rail was a key discussion item with Minister King

Transport and infrastructure projects were central to LeadWest’s advocacy efforts over the two

day delegation, including the construction of the Melbourne Airport Rail and the development of

the Sunshine Precinct.

It was pleasing to receive positive feedback from MPs that the delegation was well prepared

with both presentation and supporting documents

Recommendations

There were no matters to be considered by Council.

N/A

Brimbank Council Meeting No. 643 - 18 March 2025

55 of 110

Attachment 12.2.2

Page 1 of 1

Council Delegate's Report

Cr Duyen Anh Pham

Western Melbourne Tourism (WMT) - Board Meeting and Strategic Planning

Workshop

28 February 2025

Jenny Mitten, Senior Economic Development Officer - Tourism

Report

The Western Melbourne Tourism (WMT) Board General Meeting included updates on:

•

Minutes of previous General Meeting and Actions Arising

•

Financial report

The Treasurer, Colin Drake, gave an update on the financial report.

•

Executive Report

Executive Officer, Richard Ponsford, gave an update on:



Experience Melbourne Plan 2028 - noted does not include Greater Melbourne



Brimbank City Council ‘Rail before Runway’ campaign - praising campaign and Federal Government

funding announcement



Victoria University Work Ready Program proposal - WMT has provided a letter of support.

The Strategic Planning Workshop focused on:

•

Introduction and review of current strategy

•

Issues, opportunities, and impact outcomes - this focused primarily on the current funding model of

WMT and whether this is sustainable in the long-term.

•

Next steps - Consultants, Cupla, will draft the next WMT Strategic Plan and present it to the WMT

Board for comment in March/April.

Recommendations

There were no matters to be considered by Council.

11 April 2025 at 10am, location TBD

Brimbank Council Meeting No. 643 - 18 March 2025

56 of 110

Attachment 12.2.2

Councillor Expense Report 2024-2025

Quarter 1 Quarter 2

Cr Bruce Lancashire

$217.74 $106.36

Information and Communication Technology

$159.54 $106.36

Professional Development - Conferences, Seminars and Training (Incl. accommodation and meals)

$14.55 $0.00

Administrative Expenses

$43.65 $0.00

Cr Jae Papalia

$159.54 $106.36

Information and Communication Technology

$159.54 $106.36

Cr Jasmine Nguyen

$159.54 $159.54

Information and Communication Technology

$159.54 $159.54

Cr Sam David

$1,057.47 $53.18

Information and Communication Technology

$159.54 $53.18

Professional Development - Conferences, Seminars and Training (Incl. accommodation and meals)

$897.93 $0.00

Cr Sarah Branton

$159.54 $106.36

Information and Communication Technology

$159.54 $106.36

Cr Thomas O'Reilly

$477.53 $106.36

Information and Communication Technology

$159.54 $106.36

Professional Development - Conferences, Seminars and Training (Incl. accommodation and meals)

$37.71 $0.00

Travel (excluding Professional Development)

$280.28 $0.00

Cr Maria Kerr

$545.94 $440.00

Information and Communication Technology

$159.54 $176.36

Travel (excluding Professional Development)

$357.30 $0.00

Administrative Expenses

$29.10 $263.64

Child Care/Family Care

$0.00 $0.00

Cr Ranka Rasic

$1,726.57 $176.36

Information and Communication Technology

$159.54 $176.36

Professional Development - Conferences, Seminars and Training (Incl. accommodation and meals)

$1,142.21 $0.00

Travel (excluding Professional Development)

$424.82 $0.00

Cr Thuy Dang

$1,233.02 $1,211.81

Information and Communication Technology

$159.54 $176.36

Professional Development - Conferences, Seminars and Training (Incl. accommodation and meals)

$895.48 $970.00

Travel (excluding Professional Development)

$76.20 $0.00

Administrative Expenses

$101.80 $65.45

Events and Functions

$0.00 $0.00

Cr Victoria Borg

$448.05 $1,146.36

Information and Communication Technology

$159.54 $176.36

Professional Development - Conferences, Seminars and Training (Incl. accommodation and meals)

$0.00 $970.00

Travel (excluding Professional Development)

$163.51 $0.00

Events and Functions

$125.00 $0.00

Cr Virginia Tachos

$755.98 $336.84

Information and Communication Technology

$159.54 $176.36

Professional Development - Conferences, Seminars and Training (Incl. accommodation and meals)

$122.65 $0.00

Travel (excluding Professional Development)

$348.79 $160.48

Administrative Expenses

$0.00 $0.00

Events and Functions

$125.00 $0.00

Cr Joh Bauch

N/A

$70.00

Information and Communication Technology

N/A

$70.00

Events and Functions

N/A

$0.00

Cr Daniel Kruk

N/A

$792.13

Information and Communication Technology

N/A

$70.00

Travel (excluding Professional Development)

N/A

$0.00

Events and Functions

N/A

$0.00

Child Care/Family Care

N/A

$722.13

Cr Lucy Nguyen

N/A

$70.00

Information and Communication Technology

N/A

$70.00

Cr Katharine Nikolic

N/A

$70.00

Information and Communication Technology

N/A

$70.00

Events and Functions

N/A

$0.00

Cr Duyen Anh Pham

N/A

$70.00

Information and Communication Technology

N/A

$70.00

Events and Functions

N/A

$0.00

Cr Kim Thien Truong

N/A

$70.00

Information and Communication Technology

N/A

$70.00

Travel (excluding Professional Development)

N/A

$0.00

Events and Functions

N/A

$0.00

Councillor Term 2020-2024

Councillor Terms 2020-2024 and 2024-2028

Councillor Term 2024-2028

Brimbank Council Meeting No. 643 - 18 March 2025

57 of 110

Attachment 12.2.3

Brimbank City Council

Submission - Towards an Economic

Development Strategy for the West

of Melbourne 2025 Consultation

Paper

1. Introduction

Brimbank City Council (Council) welcomes the opportunity to provide feedback to the

West of Melbourne Economic Development Alliance (WoMEDA) on their draft document

entitled - Towards an Economic Development Strategy for the West of Melbourne 2025

(Consultation Paper).

The Consultation Paper is an opportunity to collaborate, develop and champion strategies

that foster, economic development and wellbeing, and advance employment precincts in

the west of Melbourne.

The City

of Brimbank (Brimbank) is located approximately 11 to 18 kilometres west and

north-west of the Melbourne Central Business District. Covering 123 square kilometres,

Brimbank is a culturally diverse community of 196,712 residents who speak over 90

different languages. Notably, 57.3% of residents speak another language other than

English at home (Brimbank Profile ID 2021).

2.Key feedback

This submission is broadly supportive of the direction, issues and opportunities identified

within the Consultation Paper and highlights a range of Council priorities and matters for

further consideration by WoMEDA. The key Council priorities with the Consultation Paper

are:



Elevate the importance for the State Government to urgently recommence works to

construct Airport Rail so it is completed before the third runway at Melbourne Airport.

This includes the Sunshine Super Hub and Albion Station redevelopments and

construction of a new rail station at Keilor East. The construction of Airport Rail is a

city shaping transport investment that will deliver significant economic benefits to

Brimbank and Melbourne’s west. Airport Rail is essential infrastructure required to

support an airport forecast to service 83 million passengers annually by 2046, which is

more than double the current activity levels.

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.2.4

Brimbank City Council – WOMEDA Submission (March 2025)

Page

2

of

9



Include Sunshine Energy Park as a key infrastructure investment in the Consultation

Paper in line with Council’s adopted vision for it to become a future premium parkland

for Melbourne’s west, which will include a state-significant stadium and sports fields, a

solar farm, an extensive urban forest and wetland system, and new play spaces.



Maintain the Sunshine Employment Precinct as a stand-alone precinct in accordance

with the polycentric city model. This submission supports four employment precincts

within Melbourne’s west including Sunshine, Footscray, Werribee and Melton, which is

considered necessary to service the growth and development of Melbourne’s west.



Emphasise the need for the State Government to develop a comprehensive integrated

transport strategy for Melbourne’s West that sets the vision for how the transport

network will facilitate movement and connectivity in Melbourne’s growing west. It

should also identify regional transport priorities, projects, and sequencing to confirm

and drive funding commitments to rail, bus, State road and other strategically

important investments, and inform municipal transport planning. The

requires the Victorian Department of Transport to prepare and

periodically revise a Victorian transport plan that defines the activities required to

achieve the transport system objectives outlined in the Act.

3.Feedback and Recommendations

This submission responds to the questions included in the Consultation Paper that are

most relevant to Brimbank, and on this basis there isn’t a response to all the questions in

the Paper.

In some cases, the feedback provided may apply to more than one section of the

Consultation Paper, however for the purposes of brevity, is only reflected once.

WoMEDA already undertake research however there is an

opportunity to produce strategic reports on specific investment

opportunities within each major employment precinct and seek to

distribute them to all levels of government and industry being

targeted. A key aspect of this work could involve direct

engagement with industry in Melbourne’s west, which in part

could be facilitated by events and communications run or

supported by WoMEDA or in partnership with government

including councils. Building relationships with the private sector in

the way that WoMEDA has built relationships with the public

sector could also be beneficial.

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Attachment 12.2.4

Brimbank City Council – WOMEDA Submission (March 2025)

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9

WoMEDA could take a sector and precinct-based approach to

promoting workforce capacity and pursue and or promote

investment

from enterprises in sectors in line with each major

employment precinct’s individual competitive advantage e.g.

medical researchers in the Sunshine Health and Wellness and

Education

Precinct.

Reduced commuting can also be achieved by hybrid working

arrangements which could be championed by WoMEDA. WoMEDA

could

focus efforts on enterprises in sectors that employ high

volumes of local skilled professionals to relocate to the priority

em

ployment precincts.

Ideally Melbourne’s west will increasingly provide more

opportunities

for skilled professionals in the region. While

Melbourne’s west offers attractive and diverse living options, this

may

not be fully understood and appreciated by those outside the

west. More could be done to promote Melbourne’s west as an

attractive

place for professional services, employment and living.

There is also a need to facilitate greater housing density and

development in

and around priority employment precincts and

achieve greater investment by State Government in public and

active transport that promotes access and connections in

Melbourne’s west. A regionally focused Integrated Transport

Strategy would facilitate this outcome and continued advocacy by

WoMEDA to the State Government to develop such a strategy is

importa

nt, as well as State Government’s commitment to its

implementation.

infrastructure and place-making investments within local

em

ployment precincts provide a high level of amenity and safety

and maximise attractiveness for recruitment and retention of new

businesses and skilled workers.

Council has invested in a comprehensive Place Management

Program in Sunshine and St Albans to create vibrant and

attr

active places through a managed approach to governance,

marketing and communications, public realm, safety and amenity,

investment attraction and development, and community service.

This involves employment of place managers to coordinate

deli

very of a range of initiatives including activation through

festivals, events, celebrations and entertainment, public art and

other

installations including street banners, as well as a focus on

proactive cleanliness, safety and maintenance. Importantly,

Council supports local businesses to coordinate and promote

these destinations through a Marketing and Business

Development Special Rate. Council also invests significantly into

the enhancing the public realm, however this is becoming more

cha

llenging as the costs of delivery increase and there is limited

state and federal support. WoMEDA can play

an important

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Attachment 12.2.4

Brimbank City Council – WOMEDA Submission (March 2025)

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9

advocacy role, particularly emphasising the need for State and

Federal Government to focus their investment into the four major

employment hubs, including the delivery of Melbourne Airport

Rail, the Sunshine

Super Hub and Sunshine Energy Park which

would also have a catalytic impact.

The inclusion of Melton as a fourth Priority Employment Precinct is

supported and is aligned

with the polycentric city model. The

growth and development of the four employment precincts of

Sunshine, Werribee, Footscray, and Melton are required to

support the growth and development of Melbourne’s west and

should

be the focus for future government investment.

Key infrastructure investment in priority employment precincts is

integral to

the polycentric city model in Melbourne’s west.

The State

Government plans to construct Melbourne Airport Rail,

the Sunshine

SuperHub, Albion Station and a new station at

Keilor East are prime examples of key infrastructure priorities that

will support the growth and development of Melbourne’s west,

and be a catalyst

for the growth and development of Brimbank

and bolster investor confidence. Given these projects have been

delayed, WoMEDA could play a stronger role in amplifying the

strategic importance of these investments

and the importance of

escalating their commencement. In addition to

supporting

Council’s advocacy to bring forward construction of these

projects, WoMEDA could also focus research on the opportunity to

leverage and capitalise on these investments, when they are

operational.

The Outer Metropolitan Ring Road project is an important part of

the future transport

network for Melbourne’s west. Continued

advocacy for the development of an integrated transport

strategy

for Melbourne’s west is key way the State Government can

identify strategic priority projects, like the OMR and their

sequencing. WoMEDA’s continued advocacy for a strategic

approach to transport, including sequencing, remains a key focus.

The electrification of Wyndham Vale and Melton lines remain

significant priorities for Melbourne’s west to address current and

future capacity and congestion issues on the existing V/line

services.

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Attachment 12.2.4

Brimbank City Council – WOMEDA Submission (March 2025)

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5

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9

All western sections of the Suburban Rail Loop are important;

however the Consultation

Paper could elevate and emphasise the

importance of the State Government to bring forward the

construction of the Melbourne

Airport Rail and Sunshine Super

Hub projects in the sequencing of the western and northern

sections of the Suburban Rail Loop projects.

The WIFT

at Truganina is another potentially transformative

investment

and employment opportunity particularly for the

Warehouse, Logistics and Transport sectors. Given the extension

of operations at the Dynon Road site and the commencement of

detailed

planning for the Beverage Intermodal Freight Terminal,

the next stage for the WIFT could be for the State Government to

provide certainty to

landowners by expediating the development

of the WIFT Precinct Structure Plan.

Council has previously raised

concerns about the need to ensure there is appropriate mitigation

of future impacts of this infrastructure and particularly rail

connections on existing communities, including noise, vibration,

and visual amenity.

The Sunshine

Energy Park is envisioned to become a new multi

use major destination capable of driving investment and adjoins

both the proposed Sunshine

CBD and Albion Station

Redevelopments. The scale and investment potential of the

Sunshine Energy Park warrants inclusion in the Consultation

Paper and any subsequent

strategy as a key infrastructure

investment priority. The Federal Government’s recent $500,000

funding announcement towards developing the business case to

create the park is an important step to be noted in the

Consultation

Paper.

Local government has few levers outside the planning scheme to

meaningfully

unlock supply, particularly in the short term. While

Council continues to

facilitate development through its planning

scheme, which is the primary lever at its disposal to encourage new

development - it is important to

note that while permits are issued

regularly, not all permits proceed to

construction. For example,

over the

past five years within the Sunshine Metropolitan Activity

Centre (MeAC), active permits had the potential to deliver 972 new

apartments, however over this same period, approximately 564

apartments did not progress due to lapsing planning permits -

which demonstrates the important role the market plays in the

delivery of housing.

There are several issues that impact the market’s ability to deliver

housing, including the cost of construction, high interest rates,

rising wages and labour shortages, and financial incentives etc, and

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Attachment 12.2.4

Brimbank City Council – WOMEDA Submission (March 2025)

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6

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9

have a more immediate influence on housing supply. For example,

Infrastructure Victoria’s

report advocated for the

removal of disincentives to buying in established areas. These

disincentives included inefficient stamp duties, taxes and subsidies

which favour development in growth areas over infill locations.

While Council welcomes both the National Housing Accord and the

Victorian Housing Statements as first steps, further exploration of

these financial and

other levers that impact the market are

required to encourage a more immediate response to supply.

The property market dynamics of Melbourne’s west means that the

delivery of the Melbourne

Airport Rail and other city shaping rail

infrastructure projects flagged for Brimbank and the region is

critical to

building market confidence.

There is a significant opportunity for State and Local Governments

to leverage public and private investment to create uplift through

a range of opportunities. A commitment to a continued strong

partnership and collaborative approach between Local and State

Governments, that is underpinned by an agreed vision, will be key

to realising mutual aspirations.

Unfortunately,

the lack of certainty in the delivery of flagged

infrastructure projects is undermining Sunshine’s role as a MeAC,

and its broader role as part of the National Employment and

Innovation

Cluster. Significant capacity exists within the Sunshine

Precinct to accommodate future homes. Continued uncertainty

creates a lack of confidence for investors looking at Sunshine and

Brimbank as a place to

invest, conduct business and work

Social housing is essential social infrastructure pivotal to

economic independence as access to housing improves

participation in employment, education and local social networks

while reducing

demand for health and other services. Inequities in

Brimbank and Melbourne’s west (e.g. limited public transport,

overstretched infrastructure, poor access to

services and

amenities and high socio-economic disadvantage in some areas)

requires housing policy and social infrastructure development to

be tailored to the specific characteristics and needs of the western

region.

The State

Government’s Big Housing Build initiative will help

address local need; however, it is insufficient in addressing the

growing rates of homelessness and more direct public investment

into social infrastructure is needed.

Councils also need to

be better supported to negotiate social and

affordable housing outcomes through stronger provisions in the

State

section of the planning scheme. WoMEDA could support

advocacy through a closer examination of the property

development market and consider the different type of levers and

contributions

appropriate for different types or scale of

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Attachment 12.2.4

Brimbank City Council – WOMEDA Submission (March 2025)

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9

development. While it is important that the private sector plays a

role in the supply of social and affordable housing, it will be

important that the right balance is struck so that it doesn’t have

unintended consequences and negative impacts on development

and the supply of new housing.

The Consultation Paper identifies the creation of a Regional

Housing Authority.

In Council’s Submission to Plan for Victoria

(2024), it identified that an independent authority, such as the

Auditor General, or Infrastructure Victoria could be tasked with

setting housing policy and strategy

and establishing and review

housing targets. While a regional Housing Authority can play a

key role in coordinating a regional approach to housing – councils

are a fundamental partner and it is crucial that any move toward

establishing an authority

gives regard to and does not diminish

the role and planning powers of councils. Thorough examination

of the merits and suitability of a Regional Housing Authority

proposal would be required,

which ideally would be developed in

close

consultation with councils.

Improved amenities in Melbourne’s west can increase vibrancy of

destinations and enhance their reputation, profile and desirability.

In addition to

the specific attractions proposed in the Consultation

Paper, enduring vibrant experiences can arise from nurturing an

authentic sense of place and making them easily accessible. For

instance, mass transit initiatives, such as the Suburban Rail Loop

and Melbourne Airport Rail, can harness new flows and types of

visitors to Western Melbourne and increase the vibrancy,

desirability and viability of proposed new amenities such as

Sunshine Energy Park.

To optimise this interdependency and visitation to Melbourne’s

west from new transit investment, WoMEDA could support further

research to better understand the visitor economy and the role

and opportunities

of developments like Melbourne Airport Rail and

the Sunshine

Super Hub.

The provision of amenities requires extensive

resources. Councils

operate in a constrained fiscal

environment where rates are

capped and funding for amenities is limited. The development

contributions system could provide opportunity to increase

revenue for community infrastructure, however, requires a

significant review to improve is operation and reduce the risk to

councils. WoMEDA could champion reform of the development

contribution system which has long been touted by the State

Government. For the growth areas, WoMEDA could also advocate

for the clear commitments for staged delivery of state amenities

such as education and transport within development plans where

the State Government has already collected Growth Area

Infrastructure Contributions. Importantly, any reform of the

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Attachment 12.2.4

Brimbank City Council – WOMEDA Submission (March 2025)

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8

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9

development contributions systems should be informed by robust

property analysis to determine the impact on development and

housing affordability.

Yes. Improved access to integrated early childhood services

provides the children in Melbourne’s West essential

developmental support and ensures a parent’s choice to work is

not impeded.

A new major tourism

development within Werribee’s tourism

precinct has the capacity to increase visitation and enhance and

complement its current tourism offering for family-orientated

entertainment. Largescale investments in build attractions such

as proposed those proposed for Werribee and Sunshine have flow

on effects to

Melbourne’s west. They contribute to a positive

brand for Melbourne’s west and create flow on economic benefits

for the region including the development of new accommodation

offerings, and the economic spend associated with increased

visitation .

A new major cultural development within Sunshine CBD,

preferably including a ‘multicultural’ theme will further propel

Sunshine’s developing reputation as cultural destination and

complement

the recently announced Vietnamese Museum

Australia.

Visit Victoria’s focus on Melbourne CBD and Regional Victorian

destinations locks western Melbourne out of most opportunities

for tourism funding, marketing support and investment. On this

basis greater support from WoMEDA for Western Melbourne

Tourism Board’s advocacy for an increased focus by Visit Victoria

on middle and outer Melbourne

will enable more equitable

distribution of tourism funding and marketing to western

Melbourne destinations.

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Attachment 12.2.4

Brimbank City Council – WOMEDA Submission (March 2025)

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9

Efforts to

participate in a more circular and greener economy are

being undertaken by government and industry across Melbourne’s

west. The Consultation

Paper can acknowledge the collaborative

work being

undertaken by the participation of councils in the

Western Alliance for Greenhouse Action (WAGA), which is hosted

by Council. WoMEDA can also report on urban greening efforts to

improve local air quality and reduce heat islands in western

Melbourne. It could undertake research into the green industry

sector and partners with organisations like WAGA to advocate for

greater investment and investment attraction.

The Sunshine

Health, Wellness and Education Precinct is an

established and growing centre for medical, health, community,

education and research services. With

demand growing, there is

a critical need to

attract further investment and a skilled

workforce in public and allied health. With the new expanded

Footscray Hospital fully

operational in 2025 and tenders awarded

to

construct the Melton Hospital, recruiting, training and housing

sufficient worker for the health sector is critical.

The Consultation Paper’s focus towards a community focussed

health system, known for innovative research into the fields of

chronic disease, women’s

and Indigenous Health aligns with key

community needs.

The western region’s health issues are

characterised by high levels of avoidable chronic conditions and

associated higher rates of premature mortality combined with low

participation rates in cancer screening programs. Therefore, in

addition to

critical public hospital investment, prevention and

early intervention activities are

key to improving health

outcomes.

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Attachment 12.2.4

Minutes

Audit and Risk Committee (ARC) Meeting No. 142

27 February 2025

10:30AM-1:00PM

BCCC Council Chambers

Geoff Harry

Cr Kruk; Cr Dang; Jen Johanson; Mick Jaensch.

Chief Executive Officer, Fiona Blair;

Director People, Partnership and Performance, Georgie Hill;

Director City Future, Kelvin Walsh;

Director Infrastructure and City Services, Chris Leivers;

Acting Director Community Wellbeing, Erin Clark;

Director Corporate Services, Mark Stoermer;

Manager Governance and Risk, Danny Bilaver;

Coordinator Risk & Compliance Steph Attenborough;

Risk & Assurance Officer, Ryan Goldberg.

Chief Information Officer, Sendur Kathir;

Organisational Compliance Officer, Dan George;

Rachel Urankar, Risk, Insurance and Business Continuity Advisor.

Coordinator Financial Accounting, Zeeshan Qureshi

Refer to item 2

Andrew Zavitsanos – Partner, Crowe.

Nick Walker - HLB Mann Judd

Penelope Holloway, Municipal Monitor

Janet Dore, Municipal Monitor

Coordinator Legal Governance and Integrity, Danielle Pepyat;

Director Community Wellbeing, Lynley Dumble;

Manager Finance, Andrew Brae;

Tania Yeung – HLB Mann Judd.

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Attachment 12.2.5

Acknowledgement of Country:

1.

Attendance and welcome new

appointed ARC members

The Chair gave the acknowledgement of country and welcomed all attendees

and noted apologies.

The Chair addressed the following out of session matters:

•

Final management letter received by ARC members.

•

Emergency orders query from November meeting addressed.

•

Internal Audit scope considered for Privacy Act Management audit.

•

Received update on attack on Council systems.

•

Response on carry forward matter provided.

•

Council member recruitment is underway for new independent

member.

NFA

2.

Conflicts of Interest

The Chair invited members to declare any matters of interest in any items

in the agenda and any actual or perceived conflicts of interest arising from

changes in private interests since the previous meeting.

•

Member Johanson joined the board of Bank First.

•

The Chair completed term as Chair of Department Premier and

Cabinet Audit and RIsk Committee on the 31

st

of December 2024.

•

No conflicts of interest were raised in relation to items listed on the

Agenda.

NFA

3.

ARC Annual Work Plan

The Chair asked if there were any key matters of note.

Danny Bilaver highlighted deferred items in risk management due to the

consultancy as well as items moved from the September meeting to assist in

balancing agendas.

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Attachment 12.2.5

Member Jaensch asked that Council review 10-year financial plan in May or

September 2025 meeting. Mark Stoermer advised it is being updated in line

with budget updates and will confirm with ARC.

4.

Confirmed Minutes of Meeting No.

141.

Minutes of Audit and Risk Committee Meeting No. 141 held 22 November

2024 were endorsed by the Committee.

NFA

5.

Minutes Actions Status Report

NFA

6.

CEO update

Fiona Blair presented the report and highlighted:

•

Councillor Induction and positive involvement with an 89% attendance

rate.

•

Changes in Councillor Legislation from LGV including governance rules

and public transparency policy.

•

Council is holding on decision to recommend applying for a rate cap

exemption due to information from LG minister advising that a

different approach may be considered.

•

Enterprise agreement negotiations.

•

private matter to be addressed at end of meeting.

The Chair

queried what activities are taking place to increase

awareness across

Council

’s employees

in relation to cyber security

. Mr Stoermer advised that

ongoing testing and phishing exercises are being completed.

Membe

r Johanson asked that Council consider a program of work that regularly

test all staff including all types of phishing. Mr Stoermer addressed this

concern.

The

Chair and

C

r Kruk

queried a cyber security matter to which

Mr

Stoermer

NFA

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Attachment 12.2.5

Stoermer provided response.

7.

Risk Management

7.1 Risk Management Update

Steph Attenborough presented the report and highlighted:

•

Work completed during the risk management consultancy and

outcomes around strategic risks and risk appetite statement which

will help shape Council’s risk management framework.

•

Level of engagement from SRIAG and planning to have meetings

more focused around managing risks moving forward.

Th

e Chair queried treatment actions. Ms. Attenborough discussed roadmap

and treatment actions as an outcome of this.

Member Johanson noted she is pleased with the progress made and queried

Councillor involvement. Danny Bilaver advised that Councillor’s will be

involved in a workshop to get input on strategic risks.

Mem

ber Jaensch asked that Council seek the Committee’s input on strategic

risks to ensure it is being utilised to achieve maximum value out of

committee.

The Chair commended the SRIAG forum as a method to embed a risk culture

across the organisation.

The Chair also asked that Council consider how to best report risk to ARC

and other forums. Ms. Attenborough advised that this is being considered.

NFA

7.2 Significant and Other

Insurance Matters

Rachel Urankar presented the report and highlighted:

•

Current over excess claims,

•

Under excess public liability claims and analysis,

•

Motor vehicle claims and analysis,

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Attachment 12.2.5

•

Insurance renewal, and

•

Sunshine Energy Park claim which was advised to be closed but has

been reopened by insurers.

The Chair commended the report and Council’s approach to managing

claims.

7.3 ICT and Cyber Security

Update

Sendur Kathir presented the report which highlighted IT environment

summary including:

•

Finance system replacement via Civica authority. This will be brought

t

o the attention of Council as a major expenditure of the project. If

decision making timeline remains on track, solution should be

implemented by February 2026. The Chair commented on authority

and upside with linking other systems within Council.

•

Cyber

security maturity assessment.

Continuous improvement being

i

mplemented and

which will be report to the Committee

.

•

All interleave data transferred internally to Brimbank ICT at end

December 2024.

Member Jaensch commended report and questioned timelines around

implementation of the new financial syst

em and end of financial year

reporting. Mr Kathir advised CI

O has been in constant communications with

finance team to discuss timeframes for upgrade. Mr Stoermer advised there

is

confidence due to the tight controls in the project control group for

finalising this project on time.

Member Johanson commented on maturity level

s

for Council as outlined in

th

e essential 8 controls and asked that the committee continues to receive

updates on how Council is managing the risks.

The Chair queried the two incidents since last meeting and commented on

p

ositive response to incidents despite high risks.

NFA

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Attachment 12.2.5

7.4 Child Safety and Wellbeing

Review and Improvement Project

Update

Erin Clark presented the report and highlighted:

•

Audit completed around child safety that led to the

recommendations. These recommendations have been categorised,

and a roadmap has been implemented to address them.

•

Additional resources committed with temporary role and governance

structures in place to effectively address these.

•

Ask

ed that ARC advise how they would like to see this report moving

forward.

Th

e Chair asked about Council confidence in child related incident reporting.

Ms Clark commented on current structure and good level of confidence

despite minor system issues. Cr Kruk asked about system issues. Ms Clark

advised limited ability to have multiple incident types means manual

processing is required for some incidents. Mark Stoermer advised the

incident reporting system is set to be upgraded.

Mem

ber Jaensch advised that ARC would be comfortable with annual updates

to track recommendations. All members agreed. The Chair asked that it be

kept high level and strategic with focus on broader control.

Consider appropriate place within

work plan for annual child safety

and wellbeing review and

improvement project update.

7.5 Fraud and Corruption Control

Self-Assessment Report

Dan George presented the report and outlined:

•

Focus of self-assessment report on perceived risk.

•

Next steps proposed based on findings.

Member Jaensch commended the report and noted that the current gaps

present were a high concern.

Member Johanson queried one of the next steps around business continuity

in relation to cyber attacks. Mr George provided more context. Member

NFA

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Attachment 12.2.5

Johanson asked that this be prioritised due to previous cyber incidents and

current low maturity.

The Chair commented on Council’s approach to fraud awareness and

willingness to address at the managerial level and encourage Council to

continue this approach.

Cr Kruk commented on cyber security as a major topic in the news and

commended Council officers for their approach against this in terms of fraud.

8.

External Audit

8.1 External Audit Plan

Nick Walker presented the report and outlined key issues:

•

Audit strategy consistent with previous years.

•

Discussions with VAGO for matters to be finalised.

•

New Council impacts on governance in report.

•

Timeframe discussed with management

The Chair commented that financial close out for year end at Brimbank is

usually done efficiently and asked for comments regarding the approach to

fair value assessments of non current assets.

Zeeshan Qureshi highlighted:

•

Plans for the valuation cycle

•

Council waiting for guidance from Finpro which is imminent

•

Work done by Council in regard to Asset condition assessments

The Chair asked that ARC be provided with a report on the outcomes of the

fair value assessment exercise and for this to be presented at the May

Meeting. Mr Qureshi advised there should not be any issues, if any occur,

they can be presented in May. Mr Walker advised he can present at next

meeting if required.

NFA

9.

Internal Control

9.1 Quarterly Financial Report

Presented by Mark Stoermer:

NFA

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Attachment 12.2.5

•

Advised 10-year plan will be ready for consideration at the May

Meeting.

•

Council budgeted a $1.77 million surplus, are currently tracking at a

$18 million surplus

•

$10 million of the surplus relates to a legal issue.

•

Surplus is also due to supplementary valuations and unexpected

grants received.

•

Redundancy costs related to aged care.

Member Jaensch queried $9.5 million open space contribution relating to the

Orica site redevelopment. Mr Stoermer advised that this is the figure Council

is expecting to receive once valuation is finalised but is not confirmed due to

ongoing litigation.

The Chair commended Capex program and controls and highlighted that very

few Council’s reach Brimbank’s percentage.

9.2 Asset Revaluations Report

NFA

10.

Internal Audit

10.1 Internal Audit Program

Progress Report

NFA

10.2 Curious Eyes Report (April

June 2024)

NFA

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Attachment 12.2.5

10.3 Accounts Payable Audit Final

Report

Andrew Zavitsanos presented the final audit report and presented findings:

•

Key themes included governance framework, opportunities for

control improvements, invoices

•

Highlighted recommendation 3 and minor changes that lead to

agreement. Final report will be circulated to ARC members.

•

Advised that the outcome is positive for Council

The Chair asked for Mark Stoermer’s comments. He advised that he is

pleased with the outcome of report as there has been a key focus on this

internally.

Member Johanson queried data analytics and investigation into those. Mr

Stoermer advised these will be reported on once finalised.

Member Jaensch commented on other ARC meetings where Council looked at

data analytics. Mr Stoermer advised that there are short term internal issues

that Council can consider investigating.

NFA

10.4 Internal Audit

Recommendations Status Report

Danny Bilaver presented the report:

•

Change in language to report on actions

•

Off-track actions

Member Johanson encouraged new language and asked that Council pull

insights from this and provide updates on off track actions in briefing note

overview.

NFA

11

Legislative Governance

11.1 Significant Legal Matters and

Legislative Governance Report.

Danny Bilaver presented the report and outlined:

•

Legislative compliance of matters are all tracking as per usual.

•

Gender equality progress report

Progress update on policy

transformation project to be

provided at the May 2025 ARC

Meeting.

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Attachment 12.2.5

Georgie Hill provided commentary on not agreeing with feedback from

assessment and that Council feel they have progressed against the indicators.

Council considered resubmitting but was unable to.

•

Assessors gave credit that Council is further ahead than they were

given credit for

•

Consultation participated in and well prepared for next reporting

period.

Member Jaensch commended the gender equality progress report.

The Chair questioned sentence under projects transformation policy and

asked that this be updated to reflect Council’s value from report.

Manager Governance and Risk,

Danny Bilaver – May 2025.

12. 12.1 ARC Biannual Activity Report

Update (DRAFT)

13. Other Business

Fiona Blair congratulated Geoff Harry for his time served as Chair of the

Audit and Risk Committee and commented on his positive influence on

Council.

The Chair commended positive progress made by Council during his term

and thanked members, Councillors and officers.

NFA

Meeting Closed at 12:00PM

: 22 May 2025, 10:30AM-01:00PM. BCCC Level 6 Events Space

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Attachment 12.2.5

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12.3

Quarterly Advocacy Update March 2025

People, Partnerships and Performance

Georgie Hill

Elie Khalil

1. Motions for MAV SCM May 2025 [

- 3 pages]

2. Brimbank 2025 ALGA Motions [

- 6 pages]

To provide a report on Council’s advocacy highlights from early December 2024 to early

March 2025 and seek endorsement for Council’s priorities ahead of the upcoming

Municipal Association of Victoria (MAV) State Council Meeting and the Australian Local

Government Association (ALGA) National General Assembly.

Council’s advocacy priorities are aligned to the Council Plan Strategic Directions and are

detailed in the Brimbank Advocacy Plan 2023-25. Our priorities are selected using a

rigorous process that identifies topics with strong community support as well as those

that provide benefits that span across Brimbank and beyond our boundaries and have

ongoing lasting effects well into the future.

These priorities are outlined below along with their level of importance.

•

Transforming Brimbank – Gold

•

Mental Health – Gold

•

Road Infrastructure – Silver

•

Climate Emergency – Silver

•

Addressing Unemployment – Bronze

•

Housing and Homelessness – Bronze

•

Melbourne Airport Third Runway - Maintain Influence

•

Gambling Harm - Maintain Influence

•

Major Parks - Maintain Influence

•

Libraries - Maintain Influence

•

Government Burden on Council - Maintain Influence

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Major advocacy developments and highlights are reported to Council each quarter.

Organised twice each year, the MAV State Council Meeting enables Brimbank City

Council to propose our priorities with state-wide significance for the MAV to advocate on

our behalf. At a national level, the ALGA National General Assembly is convened and

stands as the premier annual event for Local Government, attracting hundreds of Mayors

and Councillors from across the nation. The Assembly offers a platform for Local

Government to directly engage with the Australian Government, helping to influence

national policy for the betterment of local communities. The theme for the 2025 ALGA

National General Assembly is ‘National Priorities Need Local Solutions’.

In 2024, Brimbank City Council submitted three motions at the May MAV State Council

Meeting and two motions at the ALGA National General Assembly. These motions

addressed the following topics:

•

MAV State Council Meeting – May 2024

o

Upgrades to Major Highways

o

Mental Health Social Inclusion Action Groups

o

Improving Victoria’s Bus Network

•

ALGA National General Assembly – July 2024

o

Upgrades to Major Highways

o

Unemployment Support

While these motions are a tool among Council’s range of advocacy initiatives, it is worth

mentioning that Brimbank achieved noteworthy successes in the asks attached to a

number of these motions. For example, in August 2024 the State Government

announced that Brimbank will be included among the next tranche of five LGAs where

the State Government will establish Mental Health Social Inclusion Action Groups. In

addition, the State Government last month introduced new or improved school bus

services across the State, with a majority of them in Melbourne’s west.

The whole-of-Council advocacy-related developments and highlights from early

December 2024 to the end of February 2025 are summarised below.

A refreshed Transforming Brimbank campaign was relaunched on 18 February 2025. This

followed endorsement of the initiative at the December 2024 Council Meeting. The focus

of the campaign is to urge the Federal and State Governments to work together to fast

track both the construction of the Melbourne Airport Rail and the development of the

broader Sunshine Precinct, including the Albion Quarter. The campaign will promote the

opportunities that these projects will provide to Melbourne’s west and their necessity,

with a call to action on the wider community to write to senior political leaders urging

them to prioritise both projects.

Current infrastructure delays have created uncertainty in the west’s investment market,

obstructing economic development across the region. By fast-tracking the Melbourne

Airport Rail, the Federal and State Governments can send a strong signal to the

development market – driving the transformation of Melbourne’s west, including the

Sunshine CBD and the Albion Quarter urban renewal precinct. This is a catalytic

opportunity to reposition Sunshine as a key visitor economy hub and the centre of

Melbourne’s booming west, with an abundance of land ready for residential and

commercial development and the capacity to create 29,000 jobs and attract 43,000 new

residents by 2051.

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Council’s campaign has been well-received by the community, with hundreds of letters

being sent to political leaders so far. The campaign has also attracted good media

coverage across both print media and radio and has been referenced directly with key

decision-makers in live radio interviews.

Prior to the campaign launch, a LeadWest delegation travelled to Canberra on 11-12

February (more details below) and had very constructive meetings with several Federal

MPs, with a focus on the Melbourne Airport Rail and the Sunshine Precinct. This included

a meeting with the Hon Catherine King MP, Minister for Infrastructure, Transport,

Regional Development and Local Government.

On 26 February 2025, Prime Minister Albanese announced that an additional $2 billion of

Federal Government funding will be invested towards transforming Sunshine Station as

part of the Melbourne Airport Rail project. The Prime Minister also announced that the

Victorian Government will bring forward its Melbourne Airport Rail funding to enable the

works at Sunshine Station to begin earlier and transform it into a hub for regional rail

services connecting to Melbourne Airport. In addition, this will pave the way for the

electrification of the train line to Melton.

While this announcement is a positive step, the campaign remains focused on securing

clarity of timelines and advancing the development of the broader Sunshine precinct,

including the Sunshine Station Masterplan and the Albion Station redevelopment.

Following Council’s adoption of the Sunshine Energy Park Vision Plan at the May 2024

Council Meeting, we have been advocating for a partnership with both the Federal and

State Governments to help transform the former landfill into a new major parkland

destination. Successive Mayors have discussed the topic with relevant Ministers and local

MPs at both the State and Federal levels. The matter was also raised in our meetings

with Federal parliamentarians last July while in Canberra for the 2024 ALGA National

General Assembly.

On 24 January 2025, Brimbank Mayor Cr Thuy Dang joined Federal Member for Fraser Dr

Daniel Mulino for the Federal Government’s announcement that $500,000 will be

invested in a feasibility study and business case for the transformation of Sunshine

Energy Park. This funding forms part of the broader Sunshine Precinct activation and

was awarded following Council’s successful grant application under the Urban Precincts

and Partnerships Program.

On 10 February 2025, The State Government announced a further round of the ‘More

Trees for Cooler, Greener West’ program. As a result, Brimbank will be awarded

$127,000 for 5,000 tubestock and 150 advanced trees. Given that Brimbank has one of

the highest heat island effects across Greater Melbourne, these tubestock and trees will

be planted across various parts of the municipality to help reduce the heat island effect

and contribute to achieving a canopy cover of 30% in Brimbank by 2050.

On 3 January 2025, the Victorian Government announced the rollout of the new Homes

First program. This will help more than 500 households to receive secure housing in

eight regions of Victoria, including the Brimbank-Melton region. Homes First also gives

people access to programs and specialists that help break the cycle of homelessness,

offering services that support with mental health, drug and alcohol, financial counselling

and family violence.

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Launched in September 2022 and running for two years, Council’s ‘Know the Facts on

the Third Runway’ campaign was successful in increasing community awareness of the

health risks of a third runway. The campaign was also helpful in conveying our concerns

to the Federal Government, including the Hon Catherine King MP, the Minister

responsible for the Transport portfolio and the key decision-maker with regards to

aviation matters.

Although a number of conditions were placed on the Melbourne Airport operator as part

of Minister King’s decision to approve the third runway’s Major Development Plan (MDP)

in September 2024, including noise attenuation measures, Council remains concerned

that the conditions may not be adequate. As a result, Council lodged an application for a

merits review of the Minister’s conditional approval of the MDP. A directions hearing was

held on 20 February 2025, and the Tribunal’s orders included that the matter be listed

for a mediation on 16 May 2025. Council is also required to file and serve a mediation

statement by 9 April 2025, while the Melbourne Airport operator and the Federal

Government are required to deliver their mediation statements by 5 May 2025.

Brimbank Council’s remains committed to ensuring that a third runway does not

unreasonably compromise the health, wellbeing and amenity of the community affected

by Melbourne Airport.

In addition to Council’s recent successful grant applications related to Sunshine Energy

Park and the ‘More Trees for Cooler, Greener West’ program, we have been awarded the

following grants over the past three months:

•

$120,000 under the State Government’s ‘FReeZA’ youth development program.

This will enable Council to deliver a comprehensive youth-led arts program

including regular and special arts workshops, music events, outreach and other

arts partnership events.

•

$8,800 for the Westvale Men’s Shed under the Federal Government’s ‘National

Shed Development Program’. The funding will allow for the installation of a new

dust extractor system that will lead to a decrease in noise levels, thereby

facilitating greater accessibility to the programs run by the Men’s Shed.

Following the recent appointment of new Councillor members to the LeadWest

Committee, including the election of Brimbank’s Cr Katharine Nikolic as the Deputy

Chair, LeadWest has started 2025 very positively. The major highlights so far this year

have included:

•

On 10 December 2024, the State Government announced new or improved

school bus services across the State, but with a majority of them in Melbourne’s

west, particularly in the City of Melton. LeadWest has been advocating for bus

reform in Melbourne’s west since late 2023 and this announcement aligns with

the alliance’s advocacy efforts.

•

On 23 January 2025, LeadWest launched its advocacy priorities for Melbourne’s

west ahead of the 2025 Federal Election. The event took place along the

Western Freeway in Grangefields, a major road that requires upgrades to

improve safety and traffic flow, one of LeadWest’s priorities. Other priorities of

LeadWest that were raised as part of the launch include the construction of MAR

and the development of the Sunshine Precinct. Brimbank was represented by Cr

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Katharine Nikolic who is Brimbank’s LeadWest Councillor delegate as well as the

LeadWest Deputy Chair. The event attracted significant media attention,

including LeadWest Chair Cr Dr Phillip Zada and Cr Nikolic both participating in

separate ABC radio interviews.

•

On 23 January 2025, the Federal Government announced a $5m commitment to

support the design phase of ‘Creative West’ – a proposed new vibrant cultural

precinct in Footscray. LeadWest has been advocating strongly for this funding

for over two years and the announcement represents another highlight for the

alliance. The proposed development will include a large-scale performance

venue, a library, a learning and innovation hub, a civic open space, and

integrated spaces for arts, community groups and gatherings. Creative West will

support greater economic development, employment opportunities, urban

renewal and local small businesses in Melbourne’s west.

•

A LeadWest delegation travelled to Canberra from 11-12 February 2025 to meet

with several Australian MPs from various political parties. The purpose of the

delegation was to boost the profile of the alliance and to advocate for

commitments ahead of the upcoming Federal Election. Brimbank was

represented by LeadWest Deputy Chair Cr Katharine Nikolic, who was joined by

Council’s CEO Fiona Blair. Transport and infrastructure projects were central to

LeadWest’s advocacy efforts in Canberra, including the construction of the

Melbourne Airport Rail, the development of the Sunshine Precinct and fixing the

Calder Freeway. One of the meetings held was with the Hon Catherine King MP,

Minister for Minister for Infrastructure, Transport, Regional Development and

Local Government. This meeting was an important opportunity to highlight to

the Minister that Brimbank’s priorities are not just crucial to our municipality,

but to the whole of Melbourne’s west. Other MPs that the delegation met with

while in Canberra included Assistant Minister for Foreign Affairs the Hon Tim

Watts, Senator Steph Hodgins-May from the Australian Greens, Member for

Fraser Dr Daniel Mulino and Member for Hawke Mr Sam Rae. The delegation also

met with senior advisers from the offices of the Opposition Leader Mr Peter

Dutton as well as the office of the Hon Kristy McBain, Minister for Regional

Development, Local Government and Territories.

•

On 6 March 2025, the Federal Government announced a funding commitment of

$1.1 billion to upgrade the Western Freeway. The freeway is in desperate need

of an upgrade to improve its safety and enhance its capacity. It is a critical

national road link and is the second largest freight carrier of any national

highway, carrying more than 5,400 trucks and around 86,000 vehicles each day

on the stretch of highway between Melton and Caroline Springs. This

announcement was highly welcomed by LeadWest as the funding is an important

LeadWest ask. It featured as one of the alliance’s Federal Election priorities that

were launched in an event along the Western Freeway itself, as described

above.

The MAV has issued a request for its member Councils to present motions for potential

adoption at its State Council Meeting on 16 May 2025. The deadline for submitting

motions was 17 March. Officers have submitted motions pending Council endorsement.

Similarly, ALGA has invited members to submit motions for consideration at its annual

National General Assembly, scheduled to take place in Canberra from 24-27 June 2025.

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The motions that Brimbank intends to submit reflect current Council priorities that are

identified in the Brimbank Advocacy Plan 2023-25 and are of either state-wide or

national significance. They also include key priorities that Brimbank is jointly advocating

for in partnership with other LeadWest member Councils. These topics are listed below,

with the detailed motions shown in

(MAV) and

(ALGA).

•

o

Melbourne Airport Rail

o

Addressing Homelessness

o

Funding for Libraries

•

o

Addressing Homelessness

o

Online Gambling

o

Energy Upgrades for Low-Income Households

o

Supporting People Seeking Asylum within our Communities

▪

This motion will be jointly moved with other Councils who are

Executive Members of the Local Government Mayoral Taskforce for

People Seeking Asylum

This report is consistent with the policy, evidence and current positions of Council, widely

informed by community engagement and insight and the Brimbank Advocacy Plan 2023-

25. Our Transforming Brimbank campaign is based on Council’s Sunshine Priority

Precinct Vision 2050 document that was conceived following extensive community

consultation.

Resource requirements can be met within the Annual Budget 2024/2025.

There are no Community, Environmental, Financial, Regulatory or Safety risks identified.

This report supports the Council Plan 2021-2025 strategic direction and objective of:

• Wellbeing and Belonging - Responsive services that support mental and physical

wellbeing

• Pride and Participation - Community and cultural connections built through social and

artistic expression

• Liveable and Connected - Inviting and liveable spaces and facilities, connected so

people can get around

• Sustainable and Green - Protect natural environments for current and future

generations

• Growing and Transforming - Optimise community opportunities through infrastructure

innovation and investment

• High Performing and Accountable - Our workforce strive to enhance services and

liveability for the Brimbank community.

This report complies with the priorities identified in the Brimbank Advocacy Plan 2023-

2025 and the Sunshine Priority Precinct 2050 Vision.

Council officers contributing to the preparation and approval of this report, have no

conflicts of interests to declare.

Name of Motion

Construction of the Melbourne Airport Rail

Motion

The MAV calls on the Victorian Government to reconsider its four-year delay to the Melbourne

Airport Rail and proceed with works immediately so that the rail is operational before the opening of

the third runway at Melbourne Airport in 2031

.

Rationale for Motion

Despite the presence of rail connections to airports in major Australian cities such as Sydney,

Brisbane and Perth, Melbourne still lacks a rail connection to its international airport in Tullamarine.

The Melbourne Airport Rail has been discussed over many decades and was promised to the people

of Victoria by the current State Government back in 2018. Despite this, early works have ceased, and

the completion date delayed from 2029 to at least 2033.

The Melbourne Airport Rail will not only create better connections to Melbourne Airport for

residents and tourists wanting to travel to various parts of metropolitan Melbourne, the rail

alignment through Sunshine will also provide airport connections to Victorian regional cities such as

Geelong, Ballarat and Bendigo. The rail is also needed to provide a much-needed public transport

option for employees who travel to one of the State’s largest single-site employers.

Melbourne Airport is forecast to service 83 million passengers annually by 2046, more than double

the current figures. The road network servicing Melbourne Airport is insufficient to sustain its long

term growth, and already experiences high levels of congestion in peak periods. Road congestion is

not only increasing travel times but is also having a significant impact on the environment, air quality

and general amenity. Whereas in peak periods, the Melbourne Airport Rail is expected to deliver a

faster journey of only 30 minutes between Melbourne Airport and the CBD and provide an efficient,

sustainable and contemporary public transport option.

The urgency for a rail connection to Melbourne Airport has been further intensified by the Federal

Government’s recent approval of a third runway at the Airport, scheduled to become operational by

2031, at least two years before the current completion date of the Melbourne Airport Rail project.

This additional runway will result in an increased number of airline passengers and airport staff, in

an already substantially growing airport precinct that also includes other developments like the 32-

hectare Elite Park – set to be a new leisure, entertainment and retail destination. In the absence of

an airport rail, the already busy road network leading to the airport will only experience worsening

traffic congestion and will reflect poorly on visitor perceptions of Melbourne and Victoria.

Last year, a survey undertaken by the Committee for Melbourne found that 72% of Melbourne’s

residents support the construction of the Melbourne Airport Rail.

On 26 February 2025, the Federal Government announcement a commitment of an additional $2

billion towards the Melbourne Airport Rail. However, this has not been met with a Victorian

Government commitment to fast-track the delivery of the project.

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Attachment 12.3.1

Name of Motion

Addressing Homelessness

Motion

The MAV calls on the Victorian Government to address homelessness across the state by:

•

Increasing the level of funding for the specialist homelessness service workforce, including

assertive outreach services based in the social support sector.

•

Fund a coordination function based in Councils to lead prevention activities and guide

service coordination efforts across community support, community safety and public

amenity services.

Rationale for Motion

The current cost-of-living crisis in addition to reduced housing affordability, a lack of social and

affordable housing stock, record rent rises and record low vacancy rates has increased the rates of

homelessness across the nation. Every day, families and children are left without a safe place to call

home, while workers in the homelessness sector are experiencing limited pay, disproportionate

staff-to-client ratios, and other stressors, leading to high turnover and understaffing.

Australia’s 2021 census estimates on housing and homelessness approximated that nearly one in

200 people – a total of 122,494 across the country – were without a safe, secure place to sleep

during the night of the census. These figures are likely to have increased significantly since. Among

these, 7,636 people were recorded as living in impoverished dwellings, tents and sleeping out. In

2023/24 almost 280,100 clients were assisted by specialist homelessness agencies across Australia.

One-quarter (26%) of clients accessing specialist homelessness services identified family and

domestic violence as the main reason for these services in 2023–24. Of these clients, 3 in 10 were

aged under 18 (27% or 77,000) in 2023–24.

While the Federal and State Governments hold the funding and the mandate to respond to

homelessness, communities often look to their local Councils for action and support. Unlike the

other levels of government, Councils simply lack the resources to assist.

Councils are not homelessness service providers – they do not provide case management nor

assertive outreach services. Council relies on its partners, including service agencies and Victoria

Police, to respond to homelessness. Some Councils have received funding to support service

coordination roles – but this funding is not distributed equitably and uniformly across LGAs.

Through multiple connections into communities, Councils are well positioned to initiate actions that

will prevent homelessness – acting before people reach crisis points and also to drive multi

stakeholder collaborations to address homelessness response. However, current outreach services

are overstretched, leaving many individuals without essential support. Without direct funding

streams, and without sufficient funding to local support providers, many Councils cannot act.

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Attachment 12.3.1

Name of Motion

Needs-Based Funding for Libraries

Motion

That the MAV calls on the Victorian Government to introduce a needs-based formula to distribute

funding to individual library services based on factors like population and socio-economic

disadvantage

.

Rationale for Motion

The role of libraries in building community capacity cannot be overstated. By offering services that

enhance digital literacy, employment skills, and social inclusion, libraries help individuals fully

participate in society, the digital economy, and the workforce.

The current freeze on the funding distribution formula means State Government grants to libraries

have not reflected population growth since 2018. Therefore, government funding for public libraries

has decreased significantly in real terms, falling from $37.25 per capita in 2018/19 to $31.91/capita

in 2023/24. This represents a drop of 14.3% in just that five-year period. Over time, Councils have

had to increase their funding levels to libraries, some by up to 50% or more over the past 12 years.

The current contribution to libraries by State Government is below 20% in many municipalities and

continuing to fall. This is in great contrast to the 50:50 split between State Government and Councils

in the 1980s.

To ensure the continued success and growth of library services, the State Government funding

formula requires a review to ensure that libraries, particularly those in disadvantaged regions, are

sufficiently supported to meet the evolving needs of their communities, supporting the expansion of

both the digital and physical offerings.

Earlier this year, Public Libraries Victoria (PLV) provided a submission to the Victorian Government

calling for reforms to the Public Libraries Funding Program. One of the asks is for the government to

“

”.

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Attachment 12.3.1

Brimbank City Council – Motions for 2025 ALGA National General Assembly

Name of Motion

Addressing Harm from Online Gambling

Motion

This National General Assembly calls on the Federal Government to commit to implementing all

thirty-two recommendations of the report by the House of Representatives Standing Committee on

Social Policy and Legal Affairs inquiry into online gambling and its impacts on those experiencing

gambling harm in full.

National Objective

Gambling is a rapidly growing public health issue in Australia. Each year, Australians lose up to $32

billion to gambling, the highest per capita spend in the world. A comprehensive ban on all forms of

advertising for online gambling, a ban on inducements, a levy on gambling companies and a new

national regulator is critical to preventing and reducing gambling harm.

Summary of Key Arguments

Gambling harm plays a key role in increasing widespread and serious harm to our communities. In

Australian culture, sport and gambling are intrinsically linked. Currently restrictions to gambling

advertisements are insufficient and have detrimental impacts on our communities, including our

young people.

Gambling advertisements during live sports broadcasts as well as on social media platforms are

prolific and normalised. Gambling advertisements and simulated gambling through video games, is

grooming children and young people to gamble and encourages riskier behaviour. The torrent of

advertising is inescapable and manipulating an impressionable and vulnerable audience to gamble

online.

Gambling harm happens every day, and the sooner that reforms are enacted the sooner the

community will benefit.

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Attachment 12.3.2

Name of Motion

National Pilot Program for Energy Upgrades in Low-Income Households

Motion

This National General Assembly calls on the Federal Government to fund a national pilot program for

energy upgrades to vulnerable and low-income households.

National Objective

To create a robust, equitable and sustainable framework for upgrading existing homes to zero

carbon, energy efficient homes are needed to address significant emissions from the housing sector

and the cost-of-living crisis. This will require a multi-level governance approach, strategic

investments, and targeted policies to ensure the most vulnerable communities, including low

income households, benefit from necessary home upgrades, enabling nationwide transformation in

building performance.

Summary of Key Arguments

The housing sector is a major contributor to national emissions, with 11 million existing homes

responsible for over 10% of emissions. An estimated 8 million homes, including 1.8 million low

income households need various upgrades in the next 10-15 years to become zero carbon, energy

efficient homes.

With the cost of these upgrades estimated at $200 billion, many households, particularly those with

low incomes, cannot afford the necessary improvements, thereby exacerbating the cost-of-living

crisis.

Despite current government programs, funding is not reaching those who need it most. Market

failures such as high upfront costs, lack of trusted suppliers, and challenges in engaging hard to

reach communities are preventing progress. Without targeted intervention, vulnerable households

will continue to struggle with high energy bills and inefficient homes.

A multi-level governance approach is needed to coordinate efforts across government levels,

address key barriers, and unlock private sector investment. Establishing a sustainable funding model

and a clear regulatory framework will ensure consistency across jurisdictions and create the

conditions for national expansion, delivering long-term emissions reductions and household cost

savings.

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Attachment 12.3.2

Name of Motion

National Housing and Homelessness Plan Act

Motion

This National General Assembly calls on the Federal Government to legislate the National Housing

and Homelessness Plan. This includes providing for full involvement of local government

representatives as parties in decision-making processes impacting on homelessness policy.

National Objective

Homelessness and housing stress is a significant and worsening issue faced by many Australians. To

effectively address this crisis, we need a collaborative, coordinated, and long-term National Housing

and Homelessness Plan underpinned by strong legislation. This plan must recognise local

government as a vital partner in the response to homelessness and include a clearly defined, well

resourced implementation strategy.

Summary of Key Arguments

The current cost-of-living crisis in addition to reduced housing affordability, a lack of social and

affordable housing stock, record rent rises and record low vacancy rates has increased the rates of

homelessness across the nation.

While the Federal and State Governments hold the funding and the mandate to respond to

homelessness, communities often look to their local councils for support. Unlike the other levels of

government, councils simply lack the resources to assist.

The government has yet to release a National Housing and Homelessness Plan despite the Albanese

government’s commitment to deliver this 10-year strategy by the end of 2024. The National Housing

and Homelessness Plan Bill 2024 aims to embed this plan into legislation, ensuring a coordinated and

long-term approach to addressing the housing and homelessness crisis.

The Bill requires the government of the day to develop, implement and evaluate a 10-year National

Housing and Homelessness Plan in collaboration with people impacted. The Bill would enshrine the

right to housing as an objective to guide the plan and policy making and clarify how all levels of

government as well as government agencies should collaborate and collectively achieve shared

objectives. It would also clearly nominate Housing Australia as the key agency to lead this

coordination and assist the Minister in preparation, implementation and review of the Plan.

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Attachment 12.3.2

Name of Motion

Supporting People Seeking Asylum within our Communities

Motion

This National General Assembly calls on the Australia Government to:

1. Acknowledge Greater Dandenong City Council as Secretariat of the Local Government Mayoral

Taskforce Supporting People Seeking Asylum on behalf of the following councils that are

members:

•

Executive Members – Blacktown City Council, Brimbank City Council, Casey City Council,

Darebin City Council, Hume City Council, Kingston City Council, Monash City Council, Merri

bek City Council, Wyndham City Council, and Yarra City Council.

•

General Members – Ararat Rural City Council, City of Ballarat, Banyule City Council, Blue

Mountains City Council, City of Canterbury Bankstown, Hawkesbury City Council, Hobsons

Bay City Council, Inner West Council, Maribyrnong City Council, Melbourne City Council,

Moonee Valley City Council, Newcastle City Council, Nillumbik Shire Council, Orange City

Council, City of Port Adelaide Enfield, Randwick City Council, Surf Coast Shire, City of West

Torrens, and City of Whittlesea.

•

Supporter Councils – Albury City Council, City of Greater Bendigo, Cardinia Shire Council, City

of Greater Geelong, City of Port Phillip, City of Hobart, Macedon Ranges Shire Council,

Queenscliffe Borough Council, Wellington Shire Council, and City of Wagga Wagga.

2. Provide people seeking asylum with a valid visa and the opportunity to work while they await

decisions on their protection application, including automating the bridging renewal process. By

providing people work rights, they can contribute skills to Australia, remain independent in

society and stay engaged in the asylum process.

3. Expand the eligibility criteria of the Status Resolution Support Services program to ensure

people’s basic needs are met, including health care, accommodation, crisis support, so people

in need can live safely and not in destitution and deep poverty.

4. Grant permanent visas to people who have been previously refused a visa via the unfair ‘Fast

Track’ process. Ending the uncertainty, by providing a pathway to permanency to the 7,700

people, will at last resolve the matter, enabling them to rebuild their lives.

National Objective

This motion addresses the Community Services priority area for submission as it recommends

reforms in national community services, which would help local governments support the Australia

Government to deliver on its national objectives.

The Australian Federal Government has responsibility for immigration policy and providing people

seeking protection with a clear and efficient Refugee Status Determination process, with adequate

support mechanisms for those in need.

People seeking refugee protection face major barriers in accessing federal-funded support

programs. Most are currently ineligible for the Status Resolution Support Services Program, the only

Federal support people seeking asylum whilst their application for protection is processed.

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Attachment 12.3.2

Consequently, they rely on support from local governments, community groups for charity or work

in exploitative conditions. This places huge burdens on local government and their communities,

needlessly places individuals and families in destitution and erodes trust in Government process and

institutions. The temporary status of people seeking asylum adds further challenges, including

ineligibility to women’s refuges, homelessness services and education opportunities.

Summary of Key Arguments

The Status Resolution Support Services (SRSS) Program has become so restricted that it fails to

achieve its intended purpose. Financial assistance delivered through the SRSS Program has been cut

by 95% (from $300 million in 2015-16 to $16 million in 2023-24) and the number of people assisted

has dropped to only 1,057 in 2024.

Charities cannot meet the need for material aid and financial assistance. The demand for help far

outstrips what local government and charities have been able to provide. Homelessness services are

reporting an increase in the number of people seeking asylum sleeping on the streets.

State governments have wound back support in expectation that the Federal Government would

step in. After providing short-term assistance to fill the gap created by the Federal government’s

cuts, assistance for plane arrivals has ended in Queensland and the NSW Government ended its

assistance in 2023.

Lengthy delays in visa processing have made the situation much worse. Currently, 2,500 people

seeking asylum do not have a valid visa and work rights. The lack of assistance, coupled with

extended waiting times for decisions, have led to people waiting for over 11 years without access to

basic support during resolution of their asylum application.

Since 2018, the Local Government Mayoral Taskforce Supporting People Seeking Asylum (Taskforce)

has been advocating for the rights of people seeking asylum to the Federal Government. Established

and chaired by Greater Dandenong Council, the Taskforce is made up of a growing membership of

over 40 councils nationwide, who understand that this is an issue of national importance – the

advocacy for a fairer and swifter Refugee Status Determination system with adequate support

systems in place for individuals and families at risk of destitution.

The Albanese Government’s implementation of its 2022 election promise to end temporary

protection has enabled more than 20,000 refugees on temporary visas to move to permanent

Resolution of Status visas, providing certainty for people who have been living and working in

Australia for more than a decade.

However, there are close to 8,000 people waiting for their immigration status to be resolved. They

arrived over a decade ago to seek refugee protection yet continue to live without safety and

certainty. This includes families with children who are Australian citizens and will be separated from

their parents due to temporary visa status.

The ‘Fast Track’ process, which was intended to expedite decisions, has proven to be unfair, as

evidenced by the government's recent abolition of its review component. This inefficient, slow

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Attachment 12.3.2

process has left 1,190 people waiting for a primary decision, with average wait times of 864 days.

People who have been refused under the Fast Track process are told to engage in return processes

even if country conditions have drastically changed.

The prolonged uncertainty and harsh conditions experienced during the asylum process in Australia

have led to trauma and isolation and prevents families within our community from gaining the

stability that refugee status provides.

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Attachment 12.3.2

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12.4

Vietnamese Museum Australia And Welcome Plaza – Project Update

+

City Futures

Kristen Gilbert (Acting)

Chris Leivers

Aidan Mullen

Lisa Davis

1. VMA Welcome Plaza Landscape Concept [

- 1

page]

2. Wominjeka Plaza Targeted Consultation Results [

-

6 pages]

To provide an update on the Vietnamese Museum Australia project, including the associated

welcome plaza and car park, and seek Council approval to consult the community on the

proposed name of the plaza.

At the Ordinary Council Meeting on 19 March 2024, Council considered a proposal to sell

part of the land known as Durham Road Car Park in Sunshine, directly to the Vietnamese

Museum Australia Ltd (VMA Ltd) for the purposes of operating a nationally significant

cultural museum. At this meeting, it was resolved:

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a.

b.

c.

d.

i.

ii.

iii.

iv.

v.

vi.

vii.

e.

i.

iii.

f.

i.

ii.

iii.

iv.

v.

vi.

g.

i.

ii.

iii.

iv.

v.

vi.

vii.

h.

i.

ii.

iii.

iv.

i.

ii.

iii.

j.

k.

l.

i.

ii.

iii.

iv.

v.

The Vietnamese Museum Australia (VMA) will become the sixth multicultural museum in

Victoria. It is proposed to become a prominent landmark and important cultural space

for the Vietnamese and wider Melbourne community, with potential for annual visitation

of 25,000-33,000 visitors, including school groups.

Responsibility for development and operation of the $25 million museum sits with the

VMA. Grants have been successfully obtained from the Federal Government ($10 million)

and the Victorian State Government ($6.5 million) the remainder is funded by VMA Ltd

($8.5 million). Approval for the development was granted by the Victorian Minister for

Planning through the Development Facilitation program. Once complete the museum will

be operated by independently by the VMA.

There are four elements to the project that Council is responsible for:

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1. Sale of part of the Durham Road Car Park to VMA Ltd and construction of the

Museum;

2. Construction of a plaza to serve as the forecourt to the Museum and attractive

gathering space that celebrates First Nations and all refugee and migrant

communities that call Brimbank home;

3. Reconfiguration of the retained section of the Council-owned carpark at Durham

Road; and

4. Addressing car parking concerns raised through 2023 community consultation

on the sale of part of the Durham Road Car Park for the Museum.

An update on each project element is provided below.

(a) Sale of land and land transfer

The VMA Ltd has met all the conditions outlined in the Contract of Sale, including

obtaining planning approval and showing evidence of adequate funding for construction.

As such the Contract of Sale has now been completed and the land transferred to the

VMA Ltd.

A Section 173 Agreement has been executed which governs the use and management of

the land going forward as outlined in previous Council reports.

(b) Construction timeline etc

Construction of the VMA museum will commence in March/April 2025 and is expected to

be completed in March 2026.

(a) Plaza Design

In accordance with the Council Resolution of 19 March 2024, a Concept Design for the

plaza has been completed, in consultation with Traditional Owners, multicultural groups

and internal stakeholders. The proposed plaza will be approximately 675 square metres

and will sit immediately adjacent to the museum (to the east) (refer to

).

This plaza is intended to be a destination in its own right, open to the public at all times.

It will function as a forecourt to the Museum; be an attractive space that celebrates First

Nations, refugee and migrant communities that call Brimbank home; and a connection

between R T Pollard Gardens and Durham Road.

The plaza design aims to address several concerns and opportunities raised during the

consultation period, including:

•

Public safety and existing antisocial behaviour;

•

Recognition of all refugee and migrant communities; and

•

Providing a potential economic stimulus for local businesses.

The plaza will be a pedestrian-only space (i.e. closed to vehicles) and has been designed

to include generous public seating, lighting, garden beds, public art, tree planting and a

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table structure around the large existing gum trees. Officers have worked closely with

the VMA to ensure the plaza appropriately integrates with the Museum.

Detailed Design of the plaza will commence in March 2025. Officers will work closely with

a selected local indigenous artist (member of BATSICC) for the public art component

within the plaza and will undertake additional engagement with specific groups including

Wurundjeri and BATSICC on the art element.

The Concept Design will be available to the community via Council’s website and will be

incorporated into the engagement material shared with the immediate neighbours as

part of the plaza naming consultation.

(b) Plaza cost and funding opportunities

The current cost estimate for the plaza is $1.1 million (excluding GST).

Officers have pursued external funding opportunities through advocacy to both the

Victorian State Government and the Federal Government, in accordance with the 19

March 2024 Council Resolution. Funding for the plaza is included in Brimbanks advocacy

material leading into the Federal election, with ongoing discussions continuing at the

Federal level. Advocacy to the State Government has also been regularly pursued with

relevant Ministers and Local Members.

An application was made to the Federal Government’s Thriving Suburbs Program

however this application was not successful.

As construction of the Museum building will commence in March/April 2025 and the plaza

needs to be built immediately adjacent, it is proposed that Council considers potential

funding of the plaza as part of the 2025/26 Council Budget process.

Officers will continue to advocate for funding and apply for grants as opportunities arise.

(c) Proposed plaza name

The new plaza is proposed to be named

. This name was recommended

by the Wurundjeri Elders during consultation on the plaza design.

Wominjeka means ‘welcome’ in the Woiwurrung language of the Wurundjeri people.

Council has been granted official permission to use this word for the name of the plaza

by the Wurundjeri Elders. There has been no objection to the proposed name during the

consultation sessions held to date.

To officially name the plaza, Geographic Places Victoria (GPV) requires a statutory

process be followed, which includes a 30-day period of community consultation. Any

objections to the name must demonstrate how the proposal fails to comply with the

Naming Rules for Places in Victoria (the Naming Rules) specified in Section 7. If it can

be proven that the proposal does not comply with the Naming Rules, Council must alter

or abandon the proposed name.

Council’s endorsement to consult the community on the name

as part

of this statutory process, is sought via this report.

Design of the retained section of the car park at the western end has progressed,

ensuring integration with the VMA building and access designs. Landscaping elements

will include an adequate garden bed for the existing eucalypt, retention of as many other

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existing trees as practical, and an appropriate interface treatment between the car park

and the proposed museum building. Officers are also conscious of managing circulation

of traffic to and around the site utilising Durham Road, Watt Street and the rear

laneway.

Officers have submitted proposals to the Department of Transport and Planning (DTP) to

relocate the bus stop adjacent to the proposed access to the reconfigured car park.

Negotiations are continuing and a decision pending.

The existing eucalypt will be protected during the occupation of the site for construction

of the museum by ensuring the Construction Environmental Management Plan

incorporates a Tree Protection Zone.

The final number of carparks, as well as, detailed costings, procurement and budget

allocation will be finalised once the bus stop relocation is determined, and the

engineering documentation is complete.

Council Officers are investigating the most effective way to improve parking efficiencies

in the area. Changes to parking restriction are yet to commence. It is considered that

the most critical time to focus on restrictions and enforcement is when construction

commences and access to the existing off-street parking will be limited. As mentioned

above, this is expected to occur with the next month.

Officers have progressed the creation of the additional 5 car parking spaces in Sun

Crescent. Works are expected to be complete and spaces available by mid-2025.

Correspondence with Minister Pearson in accordance with Council’s resolution to explore

options to address car parking concerns in the precinct, commenced in April 2024. The

response, received from Minister Brooks (Minister for Development and Minister for

Precincts), expressed congratulations and encouragement for Council and in particular

identified that the DTP:

•

will update Council on the scope and timelines for delivery of the Sunshine

Station masterplan and spur line project when internal planning is complete;

•

is exploring car parking across the Sunshine CBD which will include further local

engagement;

•

is reviewing the location of bus stops in Durham Road and Sun Crescent,

changes to which will be considered in the context of the VMA proposal.

Officers continue to liaise with DTP to further Council’s interest in these matters. Council

has also committed to monitor car parking impacts once the museum is open and take

action as necessary.

From July to September 2024, Officers undertook targeted engagement with key

external stakeholders including Wurundjeri Council; Brimbank Community Voice;

Brimbank Youth Council; Multicultural Women’s Leadership Group; and Interfaith

Leaders.

The engagement was in the form of workshops to incorporate the ideas of welcoming

and belonging for the Traditional Owners and people from migrant backgrounds to allow

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these stories and ideas to be woven into the design and to create a culturally safe space

for all.

There was an engagement session proposed with BATSICC but this was deferred to allow

a clear focus on the public art component, which was a recommendation by Council’s

First Nations office. This will be scheduled in due course.

Outcomes of the engagement are included in the report at

and

summarised below.

There were four emerging themes expressing cultural commonalities:

Theme 1: First Nations first - Participants emphasized the importance of

embedding First Nations values in design to honour Aboriginal and Torres Strait

Islander culture.

Theme 2: Tangible expressions of culture - Cultural expression was central, with

strong connections to memory, identity, and belonging.

Theme 3: Nature - Sustainable design should preserve nature, engage the

senses, and reflect cultural connections to water and greenery.

Theme 4: Design that enables or invites connection -Thoughtful design should

foster “third spaces” that strengthen community resilience, wellbeing, and shared

experiences.

The Concept Design will be available to the community via Council’s website and will be

incorporated into the engagement material shared with the proposed plaza’s immediate

neighbours as part of the plaza naming consultation.

Subject to Council’s endorsement of the name

, community

engagement will be conducted within the coming months with results reported to Council

once completed.

If the name

is found to be non-compliant with naming rules, approval will be

sought for consultation on an alternative name, followed by a second round of

community engagement. Council will be notified before community consultation begins.

During construction of the museum, car parks and the new plaza, there will be some

disruption to the streetscape and movement of traffic and pedestrians. These will be

managed through information to the community, signage and updates on Council’s

website.

The Contractors are required to have Traffic Management Plans in place.

In the new plaza, significant trees will be retained and additional vegetation will be

planted in garden beds, to create shade and increase local biodiversity.

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Surface stormwater runoff will be captured in large raingardens, providing passive

irrigation for garden beds and reducing the impact of flash flooding.

Natural and resilient materials will be used for all surfaces, furniture, and fixtures to

minimise maintenance costs, enhance longevity, and reduce overall environmental

impact.

Funding for the Museum has been provided by the Commonwealth and State

Governments, and via the VMA.

The current cost estimate for the plaza is $1.1 million. Despite a grant application and

advocacy, external funding has not yet been secured.

As construction of the Museum building will commence in March/April 2025 and the plaza

needs to be built immediately adjacent, it is proposed that Council considers potential

funding of the plaza as part of the 2025/26 Council Budget process.

The ongoing operational costs of maintaining the plaza will be calculated following

detailed design and incorporated into future Council budgets.

Council and the VMA have agreed to share the costs of the car park works, and Officers

will make allowance for this in future budgets as required. Council’s contribution is

expected to be in the order of $200,000 for this component.

The plaza’s name and the process to formalising this will comply with the requirements

of the Geographic Place Names Act (1998), as outlined in this report.

Ongoing maintenance responsibilities of the VMA Ltd and Council in relation to shared

spaces will be documented in a formal Agreement. Work on this will commence once

final designs are complete.

:

During the engagement process for the Museum and plaza design, feedback was

received about the importance of public safety in the public realm areas.

To achieve this, Crime Prevention Through Environmental Design (CPTED) principles

have been embedded into the design of the building and the plaza, with a focus on

maintaining clear sight lines, lighting, seating areas and design of garden beds.

This report supports the Council Plan 2021-2025 strategic direction and objective of:

•

Wellbeing and Belonging - Responsive services that support mental and physical

wellbeing

•

Pride and Participation - Community and cultural connections built through social

and artistic expression

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•

Liveable and Connected - Inviting and liveable spaces and facilities, connected

so people can get around

•

Sustainable and Green - Protect natural environments for current and future

generations

.

This report complies with the

,

, Brimbank Community Engagement Policy 2021, Sunshine Priority Precinct 2050,

Brimbank Economic Development Strategy 2022, Experience Brimbank Visitor Strategy

2018 – 2023, and Sunshine Rising Action Plan 2019-2024.

Council Officers contributing to the preparation and approval of this report, have no

conflicts of interests to declare.

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Attachment 12.4.1

Wominjeka Plaza Consultation - Emerging Themes Report 2024

–

Helen Rodd | Page

of

Four consultations were held during August

–

September 2024, targeting diverse community members and in

consideration of diverse perspectives within the multicultural community. They were:

1. Brimbank Community Panel

2. Brimbank Youth Council

3.

Multicultural women’s community leadership group

4. Interfaith leaders and senior men

The consultations focussed on conversations about how people feel and think about belonging and what ideas

or expressions of ‘welcome’ enable a sense of belonging.

The conversations drew upon their settlement and

cultural experiences, traditions and sense of identity.

The following discussion outlines the emerging themes and cultural commonalities expressed. Note that

extensive notes of each consultation are available as appendices.

All groups articulated respect for Aboriginal and Torres Strait Islander communities and culture, and a need to

incorporate First Nations images and values in the design to honour their central and abiding place amongst

Australia’s diverse cultures.

A request for clear recognition of First Nations as you enter the space and at the centre of the space (inferring

permission/blessing of the Traditional Owners). This is congruous with other First Nations culture

’

s beliefs

about respecting the traditional owners. For example, consider the Pacific region

al “family” –

there is a close

connection between Maori and Australian First Nations.

As a “Pacific family”

, this could include the link with

the museum and the Vietnamese community, with Vietnam being a Pacific-facing nation.

The idea of ‘songlines’ may be an important concept to consider in the design.

There was much exploration and expression of culture, that highlighted key elements that spoke to memory,

connection, being and identity. One participant articulated a common thought amongst all groups:

“people

SEE the diversity captured in one place”.

Participants wanted to see recognisable, tangible elements in the

space that connects to significant material culture or symbols or enactments of culture.

A related set of ideas that emerged from all of the conversations was the metaphors of cultural stories as

songlines, as threads of connection, as a line of connection through ancestors past /present family/future

generations, or as journey pathways. The thread, the weaving through a space gathering the diverse threads,

songlines, storylines of the community. The conversation explored diversity and hybridity and the complex

enmeshment of cultures woven together.

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Attachment 12.4.2

Wominjeka Plaza Consultation - Emerging Themes Report 2024

–

Helen Rodd | Page

of

Ancestors were mentioned several times in the story of their name or their migration story. Recognition of

ancestors is seen as an important cultural ritual, enacted through names, naming as a form of story-telling,

spiritual, mystical, cultural memory and cultural identity.

The following is an expression of the common key ideas for this theme and sub-themes:

- Family is central to cultural being and identity

- A gathering space, a dwelling space where families can come together

- MUST include spaces/attractors for children and young people

o

Safe play spaces for children, includes line of sight safety, supports sensory play, supports

curiosity, interact with nature or water

o

Participants referenced the use of phone cameras for documenting life eg. including an

attractive wall mural so young people can take photos for their Instagram accounts

o

Spaces for young people to study and socialise

o

Places must include discreet space for breastfeeding mothers

- Important to include seniors/elders as well; discussed the respect for Elders in cultural values,

expressed through formal language, and in gesture (eg. who goes first)

- Inter-generational connection was important but also being connected to ancestors and to the future

(again that thread metaphor)

- Family gatherings and special foods have associated rituals

- Festivals also bring community together and foster belonging through community rituals

- All groups expressed the significance of traditional plants that evoke strong memories of home, of

their back yard, of traditional cooking

o

Flowers

–

geraniums, marigolds, calendula, forget-me-nots, frangipani, rose, bougainvillea,

wattle, Syrian Rue/Esfand (for protection, the evil eye)

o

Herbs

–

oregano, rosemary, basil, parsley

o

Other plants

–

bamboo, date palm, coconut trees, pomegranate

- Flowers show up in festivals especially spring festivals, which represent hope and new beginnings

- Flowers are also an expression of beauty, memory, peace, harmony and happiness

-

Tea and coffee rituals

–

an important symbol of hospitality, mutuality, connection, conversation and

dialogue

- Language is such a strong holder of culture and being

–

how can languages be incorporated in the

design?

- Many languages have decorative scripts

- It was stated by many that having languages present encouraged children to learn their languages (a

few participants expressed an interest in incorporating interactive screens that included languages)

-

‘

Welcome

’ and ‘Peace’

has rich meaning in different languages

- Religio-cultural symbols eg. Ohm is a symbol and a chant

- Peace symbols eg, Peace dove, olive branch; some suggested for

‘peace’

to be inscribed in different

languages around a communal table

- Flags of countries to represent the diversity of Brimbank; seen as a colourful and dynamic feature

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Attachment 12.4.2

Wominjeka Plaza Consultation - Emerging Themes Report 2024

–

Helen Rodd | Page

of

- The

‘

Circle

’

is an important symbol, referencing values of equality, togetherness, hospitality

- Various other symbols were mentioned eg. Gold fish (used in Persian and Asian cultures);

Pomegranate (Persian); particular birds

-

“Our cultures celebrate colour!”

- orange, yellow, red, green (from plants)

- Blue and Royal blue (Greek, Islamic art)

Beauty in material culture is highly valued.

“Art is better than words”

.

The following is a list of the diverse artistic modalities and cultural references shared by the groups:

-

–

significant for the Persian community that participated

–

an example was given of the poet

Saadi and their poem (about humanity) inscribed at the entrance to the United Nations building in

New York city.

-

–

various cultural designs, suspended /hanging across the space (Eg. Garden of cloud

and stone precedent image

–

see end of document); lighting of candles is a significant ritual in many

cultures

-

–

colour and beauty, cultural references, for the photo opportunity

-

–

including striking images of people who have played a significant role in human

imagination and struggles for justice eg. Sharbat Gula (Afghani young woman)

-

o

Many cultures ancient and contemporary values this art form

o

Perhaps the design could include a reference to diversity, with First Nations people at the

centre

o

Perhaps express peace symbols

-

–

Terracotta pots, stone paving, wooden barrels for planters, Geraniums growing in

baskets on balconies (European reference)

-

and weaving, including the Toran doorway decoration (from Persian, Indian and

Burmese references)

-

Carved wooden totem poles; Music, instruments, dance; Kites

–

Kite Festival in Pakistan

Mode of arrival to Australia was discussed:

- Ship/boat or aeroplane

o

Note tension with the term “boat” –

double edge for this term!

Linking the idea of new beginnings and migration

- Flowers show up in festivals especially spring festivals, which represent hope and new beginnings. The

idea of ‘new beginnings’

is intrinsic to the migration experience.

-

-

–

many spoke about the importance of connection and

dialogue between cultures and religions, in a way that describes it as a deeply held

and a way of

life, where community is not interpreted through a binary lens of “either

-

or” or “us

-

them” but as

“both

-

and”, as “we”, as mutuality. This value is therefore related to peace

-building.

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Attachment 12.4.2

Wominjeka Plaza Consultation - Emerging Themes Report 2024

–

Helen Rodd | Page

of

-

–

quotes from the consultation express the importance of this value -

“

coming together

to drink tea is like an act of peace”; “

flowers and their fragrance brings peace,

calmness and happiness”

; for some it is important to have spaces for contemplation or prayer; there is

a link between peace and wellness.

-

–

migrating to Australia, coming to live in Brimbank represents new beginnings

and hope for a better future. Many spoke about the opportunities coming to Brimbank offered eg

finding/buying a home, finding work, having children, creating a new generation

-

o

Constant

references to “

paying it forward

”

, or referring to the privilege and blessings of

hospitality and mutuality and honour. Language captures this eg.

Namaste = “I bow to you”

o

Gestures of welcome/hospitality

– smiles, arms open, “come closer”,

the open door,

happiness/joy

o

Tea or coffee rituals

-

–

linked to the eagerness to learn more, discover shared or common

beliefs or rituals, intercultural connections and explorations.

Keep the existing large trees

- Beauty

- Shade, shelter

- Habitat for wildlife, inviting nature in

- Established trees signal time, permanency, give vertical depth to the site

Participants commented on the small size of the plaza footprint. However, we discussed linking the design to

Pollard Gardens as a way to extend the natural space, and to also link the larger open space of Pollard Gardens

to the intimate space of the Wominjeka Plaza space. How can these spaces woven together cohesively?

Many commented on the ideal of preserving nature through sustainable design and construction.

The group valued:

- Green spaces/nature

“take the pressures away”

- A therapeutic garden for healing and wellbeing

o

especially in relation to increased mental health issues since the COVID pandemic

o

especially in response to experiences of isolation, loneliness, racism, cost of living, wars in

different parts of the world, climate change

- Seasonal cultural festivals especially spring/new year celebrations are symbols of hope, joy, openness,

hospitality.

- Birds and native animals - invite them in; nest boxes for possums; nests as a metaphor for home; some

birds or animals have cultural significance (Bunjil/Eagle, Waa/Raven, the nightingale)

- For First Nations communities

‘

water is life

’

, its an essential part of their songlines

- Australia is a coastal country

––

water is a defining feature, beach, seas, oceans, rivers

- Water also references migration

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Attachment 12.4.2

Wominjeka Plaza Consultation - Emerging Themes Report 2024

–

Helen Rodd | Page

of

- Water references the calming, peaceful and healing effect of running water

- Referencing local waterways

–

referencing the creeks and rivers nearby

- Include a water feature in the design by considering:

o

Referencing nature eg creek bed running over rocks; topographic design for creek bed

o

A pond, fountain, waterfall, mist

o

Water creatures

–

gold fish, yabby

Participants expressed a desire for all senses to be engaged

–

senses evoke powerful memories.

-

- Lighting - cosy lighting,

‘hygge’

, fairy lights to create ambience; incorporate important

symbolic colours (in art works, paving or plantings)

-

–

Incense (spiritual, relaxation, peace); Plantings

–

fragrant herbs, flowers

-

–

water bubbling, falling, flowing

-

–

natural paving, or white marble (Greek/Italian references)

-

–

evoking the taste of cultural foods eg referencing tea or coffee.

The idea of

“

Bumping spaces

”

or

“

Third spaces

”

has emerged from community development, community

engagement and planning scholarship. These spaces contribute to the strength, resilience, health and

wellbeing of communities. Public open spaces and how they are planned and designed to encourage and

facilitate connection is critically important. All groups spoke about ways to connect people in this space

–

in a

sense how to operationalise the space for human connection and belonging. The following ideas reflect

participants aspirations.

- Design for chilling out, resting, dwelling, connecting, studying, without the need to spend money

- Design shared spaces, intimate spaces, encourage parallel play/being together

- Consider shading over seating areas for protection/shelter from rain

- By unanimous agreement, the round table with plants in the middle (see precedent images), with

perhaps the inclusion of cultural references stamped into the design

- Bench image with light underneath was popular

–

playful use of light

- Comfortable seating! For young and old!

- Tiered levels, as per precedent images, was of interest

- Use colour! Eg. yellow chairs and tables (see precedent images)- create a playful space with a pop of

colour

- Different cultural boardgames were mentioned

- Design to accommodate performative culture

- The stage should encourage flexible use, consider power, wifi and device charging, and perhaps

accommodate a screen for film festivals, Seasonal festivals

- Consider installing touch screen technology interpretive panels

–

like an outdoor museum that

includes all of the cultures in Brimbank; share local history, especially Aboriginal history; history of

migration; language and culture.

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Attachment 12.4.2

Wominjeka Plaza Consultation - Emerging Themes Report 2024

–

Helen Rodd | Page

of

to signal an important threshold in to the space

–

a

‘

gate

’

or design element that communicates

welcome, invitation to a special place.

“I want to go in there”.

- Toilets (older people, mothers, children, people with disabilities)

- Drinking fountain

–

water refill station

- Braille signage

- Unanimous interest in the round planting circle

- Strong interest in the lit-up bench

- Lanterns or fairy lights

- Public art installed at different eye levels

- Flags or colourful bunting

- Signs that say welcome in different languages

Brimbank Council Meeting No. 643 - 18 March 2025

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Attachment 12.4.2

Brimbank Council Meeting No. 643 - 18 March 2025

110 of 110

Nil.

Nil.

Nil.